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Travel Expenses

Our team ensures that visitors are not out of pocket when they travel to our events, and we will do our best to reimburse all student or parent/carer travel expenses when it is possible. Please note, all claims need to be discussed first with the event/programme manager.

If you would like to claim expenses, then please fill in all highlighted fields on the form on the right and return it to our team at the address at the bottom of the page. Forms must be signed by hand, electronic signatures will not be accepted.

Car Mileage

Our car mileage rates are below:

Journey distance (in one day) Mileage rate
If journey is within a 50 mile radius of the University 25p per mile
If journey is 50-100 miles 20p per mile
If journey is over 100 miles 18p per mile

*Please note, if a parent/carer is driving a student to an event and then picking up at the end of the event, we will only reimburse two out of the four journeys. The only exception is when the journey is greater than 50 miles.

Train or Bus Travel

Please ask your Programme Manager or Event contact about booking train or bus tickets prior to the event. If purchasing your own tickets, please book the most economical ticket. If train tickets or parking charges are being reimbursed, original receipts must be included. Photocopies will not be accepted.

Any Questions?

If you have any questions about expense claims, please email us via outreach@warwick.ac.uk or telephone us on 024 76 573555. Our office hours are 8.30am-5.00pm from Monday to Thursday and 8.30am-4.00pm on a Friday.