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Arrival Placement Plan for Work

Please note that the Arrival Placement Plan:

  • MUST be submitted in the appropriate way within 30 days from the START of your placement.
  • MUST be fully completed and signed and dated by yourself, your Warwick Department and host institution - ONLY hand written signatures accepted.
  • Your host institution must sign this form within 30 days of the placement's start, but cannot sign before then.
  • Your departmental ACADEMIC study abroad coordinator MUST sign this form - NOT THE STUDY ABROAD TEAM.
  • If you are a language assistant with more than one school we don't mind which one signs (or if a body over your school, e.g. an academie, signs)
  • Work placement must be at least 2 FULL months in duration to retain Erasmus+ eligibility if you are an Erasmus student.

After a correctly completed Arrival Plan is submitted we will later be able to pay the initial grant instalment (the first 70%) to whichever account you instruct the Finance Office to use, if you're an Erasmus student. This payment usually reaches students around November.

This is the form for students on work placements, not study placements.

To receive your Erasmus+ grant, you are required to submit all required forms as listed in your eVision portal. Grants are paid in two instalments of 70% usually November/December subject to money being received from British Council and correct submission of forms . Final 30% is paid to you once your placement has finished and subject to correct submission of completion form.

Sterling payments are made by the Student Finance team on a Tuesday and a Friday and should be in your account within 3 to 5 working days - please do remember the Study Abroad team will need to process your forms and you should check that this has been done before expecting your payment to be made as this process also takes a few days.
Euro payments are made weekly on a Friday and should be in your account within 7 to 10 working days - please do remember the Study Abroad team will need to process your forms and you should check that this has been done before expecting your payment to be made as this process also takes a few days.

Form MUST be completed in line with European Commission and British Council Erasmus+ regulations, otherwise Erasmus+ grant WILL NOT be paid to you.


Blank Arrival Plan - to be filled in

How to fill in your Arrival Placement Plan correctly - please see an example here.

Form MUST be completed in line with European Commision and British Council Erasmus+ regulations, otherwise Erasmus+ grant WILL NOT be paid to you.


Wording to be used for Language Assistants working in France, Germany and Spain