Skip to main content Skip to navigation

Study and Work ERASMUS+ Forms

Check each form to remind yourself of the regulations for completion and submission

Outbound Students 2018/19 should upload forms to their unique Study Abroad Folder

Outbound Students 2019/20 will upload forms to an eVision portal. More details to follow shortly.

Split placements require forms for each placement.

To receive your Erasmus+ grant, you are required to submit the following forms. Grants are paid in two instalments of 70%, when forms in section 1 and 2 have been submitted correctly. Final 30% is calculated on completion of last set of forms in section 3 and 4. OLS to be taken at beginning and end of placement, see notes.

Sterling payments are made by the Student Finance team on a Tuesday and a Friday and should be in your account within 3 to 5 working days - please do remember the Study Abroad team will need to process your forms and you should check that this has been done before expecting your payment to be made as this process also takes a few days.
Euro payments are made weekly on a Friday and should be in your account within 7 to 10 working days - please do remember the Study Abroad team will need to process your forms and you should check that this has been done before expecting your payment to be made as this process also takes a few days.

FORMS CHECKLIST 

Erasmus+ STUDY Placements

1. Submission MUST be BEFORE placement starts:
  • GRANT AGREEMENT for ERASMUS (some of your grant will be lost if this form is signed after the start of your placement, in this case the date follwing the date of signature will be the earliest date we can take for your placement to start)
  • PROTOCOL
Compulsory -The Study Abroad team allocate a license to all students who are required to participate and you will receive an email from OLS by the end of August. Please go to the OLS website to make sure that you are aware of your responsibilities.

Optional - Any students who are not required to participate, but would like to take advantage of this free training, please get in touch with Study Abroad team at the beginning of September. We will allocate any remaining licenses that we have, on a first come first served basis.

2. Submission MUST be at the START of your placement:
  • ARRIVAL PLACEMENT PLAN for 2019/2020 (to be signed and dated by all parties within 30 days of the start of your placement, and submitted to your Study Abroad folder. )
  • BANK DETAILS: payment in POUNDS or EUROs  (make sure that Student Finance have your bank details. Confidentiality regulations mean that the Study Abroad Team DO NOT participate in this part of the process.)
3. Submission MUST be DURING placement (Half-way):
4. Submission MUST be at the END of your placement:
  • COMPLETION PLACEMENT PLAN for 2018/2019

    (to be signed and submitted NO EARLIER than 5 working days prior to the completion of your placement)

  • TRANSCRIPT (ensure that the host University will provide this)
  • GRANT RECEIPT
  • BRITISH COUNCIL ONLINE REPORT (you will receive an email direct from the British Council regarding this)

     

    Please note:

    British Council Language Assistantship's placements are considered as WORK mobility.

    Erasmus+ WORK Placements

    1. Submission MUST be BEFORE placement starts:
    Compulsory -The Study Abroad team allocate a license to all students who are required to participate and you will receive an email from OLS by the end of August. Please go to the OLS website to make sure that you are aware of your responsibilities.

    Optional - Any students who are not required to participate, but would like to take advantage of this free training, please get in touch with Study Abroad team at the beginning of September. We will allocate any remaining licenses that we have, on a first come first served basis.

    2. Submission MUST be at the START of your placement
    • ARRIVAL PLACEMENT PLAN for 2019/2020 (to be signed and dated by all parties within 30 days of the start of your placement, and submitted to your Study Abroad folder.)
    • BANK DETAILS: payment in POUNDS or EURO (make sure that Student Finance have your bank details. Confidentiality regulations mean that the Study Abroad Team DO NOT participate in this part of the process.)
    • GRANT RECEIPT
    3. Submission MUST be DURING your placement (Half-way):
    4. Submission MUST be at the END of your placement: