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WSS Handbook

Warwick Summer School Handbook

We recently held some online Pre-Departure Briefings, which were an opportunity for you to ask any final questions about the programme.

We have however recorded the sessions. The recording can be found here and the presentation slides can be accessed here.

The welcome talk slides can be found here.

The sports and library slides can be found in Facilities on Campus.

Before You Arrive, What to Bring and Immigration

Before You Arrive

Please provide us with all of the information we have requested in advance of your visit. It is your responsibility to ensure that you have the correct VISA or entry clearance form for attending the summer school.

Pre Arrival Immigration Advice

When coming to study on a summer school programme, the most suitable type of visa is a Standard Visitor Visa.

If you are Non-Visa National (e.g. Canada, US, Hong Kong passport holders - amongst others) you have the option to seek entry to the UK on a Standard Visitor Visa on arrival in the UK. You will just need to take your hard copy visa support letter along with other supporting documents with you to the airport. Please refer to our website for more details.

If we have not done so already, we will be able to produce a Standard Visitor Visa support letter for you to use either in conjunction with an entry clearance application, or, for non-visa nationals to present to the Immigration Officer at the port of entry in the UK. Please contact us directly to request this if you do not have one.

Once you arrive at the UK Border, you must visit the Immigration Desk to:

  • Have your visa activated by UK Border Force, if you applied in advance OR
  • To have your passport endorsed with an Ink Stamp if you are a Non-Visa National, applying on arrival OR
  • Use your biometric passport to enter via an e-Gate if you are an eligible Non-Visa National.

If visiting the Immigration Desk, please check the entry stamp to make sure they have endorsed the right vignette and that they have stamped the right date of entry.

Students applying for leave on arrival to the UK:

  • Must carry application evidence in their carry on luggage
  • Must visit the Immigration Desk, on arrival at the UK Border
  • Must state the purpose of the visit, e.g. short period of study under 6 months, attending a viva, etc.
  • Must provide any documentary evidence requested by the Border Force official

Should you have any further queries please do not hesitate to contact us or the Immigration Service at the University (immigrationservice@warwick.ac.uk).

What to Bring

You'll need to bring all the things you might take on holiday, such as clothes and toiletries. Remember the weather in the UK can be very variable even in the summer so make sure you bring some warmer clothes and waterproofs/umbrella. You will also need to bring adequate sports clothing and trainers if you wish to take part in our sports activities and formal wear for our evening dinners. You will have access to the campus swimming pool so you may want to bring a swimsuit and towel too.

For your studies you will need to bring a laptop or tablet (and a UK plug adapter), we will supply notepads and pens but you may like to bring your own stationery. You should also bring a dictionary with you if you think you may need one as we are unable to provide bilingual dictionaries – a bilingual dictionary may be particularly helpful if English is not your first language. You will have access to IT facilities on campus including wifi.

A great social programme is included in your fees but you will need to bring some spending money for any trips, drinks, social activities and/or souvenirs you want to buy. Depending on your accommodation packages, you'll also need to budget for meals.

Getting to the University of Warwick

Getting to the University of Warwick

The University of Warwick is just 3 miles from Coventry in the Heart of England.

Travelling By Air
The closest airports are Birmingham and East Midlands but we are not far from the London airports either (Heathrow, Gatwick, Stansted or Luton). If you would like specific advice on how to get to Warwick University from London airports do get in touch and we will be happy to offer guidance on the quickest route from the airport you are arriving into. Information can be found here.
By Coach
Information can be found here.
By Train
Information can be found here.
On Arrival in Coventry
On arrival at the railway station or the coach station a taxi or uber will be the simplest way to get to campus and is reasonably priced. The taxi fare is approximately between £10.00 - £16.00 one way from either the railway or coach station to the University. There are always taxis waiting outside Coventry stations too – you can just ask to be taken to The Slate at the University of Warwick, where we will be registering students. Registration will be from 2pm - 5pm so if you are not travelling by air we recommend you aim to arrive between these times. You will be able to check into your accommodation from 3pm if staying on campus.
By Car
Information can be found here.
Car parking
ANPR car parking is available for visitors on some of the Central Campus car parks. There are various ways to pay including an app, online, machine, phone or text. You can find out more information about where you can park and how to pay plus costs on this link.

If you are driving to campus and need to park for the duration of the Summer School, please let us know. Disabled parking spaces are available within all car parks and close to some accommodation areas, please inform us if you require a disabled car parking space (for blue badge holders only).
The Campus
Information about our lovely campus can be found here. Maps of the campus can be found here. If you are ever unsure about where a room or building is you can enter the building or room number on the interactive campus map for guidance. A printable map of central campus can be found here.

Your Arrival on Campus and Registration

Registration and Check-in

On Sunday 17th July, from 2pm - 5pm we will be registering students for the Summer School in The Slate. We will be able to issue your Warwick Student ID Card at registration as long as you have sent your passport photo in advance.

You will also be able to check-in to your accommodation from 3pm on the 17th July. If you arrive earlier than 3pm and need to store your luggage, this can also be arranged at The Slate. You are welcome to leave your luggage with us from 9am.

If you are arriving outside of these hours (2-5pm), please let us know and we will provide you with alternative instructions as you will need to collect your room key from either Senate House (between 10am - 6pm Monday - Sunday) or from our Community Safety Team at the Gatehouse if Senate House is closed.

If you are arriving on Monday 18th July, there will be an additional registration period from 9am – 10am at The Slate. If you are unable to register either on Sunday or Monday morning, please contact our Summer School Team to register with us in the Zeeman Building at an alternative time. You can email us at wss at warwick dot ac dot uk. Students will not be allowed to begin their studies until they have registered.

On arrival you will receive an induction pack including your personalised course timetable. The master timetable can be found here for an overview of the structure of the programme. Students on a Bed and Breakfast or a Dinner, Bed and Breakfast package will also receive a wristband to wear so that they can receive their self-service meals at The Slate.

Your ID Card

Your ID card will be issued at registration if you have sent your photo in advance. Please keep this card with you at all times as this is your means of proving that you are a Summer School participant at the University of Warwick, it is your library card and your ‘key’ to access some of the buildings on campus. We have provided a lanyard and you should wear this at all times on campus. This card can also be loaded with credits to use for printing. There are details about this here.

Lost Cards

If you lose your University card, or it has been stolen, staff at Senate House Reception will be happy to provide you with a replacement.

Your IT Account

The ITS (IT Services) accounts provided for Summer School participants will not need activating – they will be ready to use. However, the first time you access a Warwick website using your account you will be asked to go through a process to facilitate password reset self-service. This will not occur if you log in via wireless or onto a University managed workstation.

Your IT account is used for Campus Wi-Fi, Open Access Personal Computer Rooms and accessing the library. Your user code and password will be provided with your ID card at registration.

The ITS account self-service password procedure is also detailed here:

http://www2.warwick.ac.uk/services/its/servicessupport/accounts/passwordselfservice/

Campus Wi-Fi

You will need your user code and password to access the campus Wi-Fi using our eduroam service. You can find out more information on this website about how to access eduroam on various devices.

Orientation

We are hosting a Meet and Greet BBQ on Sunday 17th July in the evening after registration which will provide a nice opportunity for you to meet your fellow students. Monday 18th July is dedicated to helping you settle in and we will be providing campus tours, a library induction, welcome lecture and sports centre induction as well as a formal welcome dinner. Please see the timetable for more details.

Accommodation and Eating On Campus

Accommodation

All bedrooms are en-suite rooms and include:

  • Towels
  • Iron and ironing board*
  • Broadband internet
  • Bed linen and duvet/pillow

*Located in communal kitchens.

Bedrooms and bathrooms are cleaned weekly and kitchens are cleaned daily. However, it is your responsibility to clean up after yourself and ensure spaces are kept tidy.

Please note that although there are kitchens in the Halls of Residence, cutlery, crockery, pots and pans are not provided.

Laundry

You will be able to access laundry services during your time at the Summer School. There are student launderettes on the ground floor of some of the Sherbourne Residences. You will have access into one of the laundry rooms according to which block you are allocated into.

The laundries are operated by washco and currently costs £3 per wash cycle and £1.60 per dry (subject to change). The wash cycle has a pre-mixed detergent and conditioner so guests don’t need to buy any. The machines are cashless.

You can find out more here.

Post and parcels

If you are arranging for any post or parcels to be delivered to you during your stay in our Halls of Residence, please use your address, which you can find here.

  • It's important that all parcels received by the sorting office have this address format.
  • Don't use any postcode other than CV4 7ES, all student accommodation addresses fall under this postcode.
  • It's highly recommended you add your university ID number, this will allow quicker and more accurate processing of your items.
  • We cannot accept perishable items: we have no facilities for storing perishable items like cakes and fresh or frozen food - we'll have to reject them.

  • We cannot accept heavy items: You should not order anything weighing over 20Kg to arrive at the sorting office. Heavy items will not be accepted.

  • You must only receive mail and parcels if you are staying on campus, we are unable to accept post or parcels for anyone not staying on campus.

  • Please do not arrange for any parcels or mail to be delivered to campus before you arrive.

If you have arranged for a parcel to be delivered, you will be notified by email when your parcel arrives with instructions on how to collect your parcel. You will be asked to collect it from a location in the Sherbourne Residences.

If you are expecting letter-based post, you will be able to collect this from the local residence hub (Sherbourne 5, Managerial Hub) between the following times:

Monday - Thursday 9am - 5pm

Friday 9am - 4pm

Your key fob can be used to open the mailbox belonging to your flat.

Catering

For those on a Bed and Breakfast or Dinner, Bed and Breakfast Package, breakfast will be served daily from 7.30 – 9am in Radcliffe and a two course self-service dinner will be served from 7pm – 8pm in Radcliffe.

Please note that dinner is not included on the days where group social events are taking place including the welcome BBQ, welcome dinner, curry and disco night and film and pizza night on the piazza. This is reflected in the cost of the accommodation packages.

A packed breakfast will be offered on Wednesday 27th July for those who are attending the trip to London and are on a bed and breakfast package or a dinner, bed and breakfast package. An early dinner will be available for anyone attending the theatre visit on the 29th July at 5pm.

Eating on Campus

You can also purchase food and drink on campus without any problem. We have numerous cafés, restaurants and an on campus grocery store. Please visit: http://www.warwickretail.com/ for more information and up to date opening hours.

Please note: opening hours may vary during the vacation period. Sunday is usually a very quiet day on campus and there may not be many facilities open - so please bear this in mind. We will provide light refreshments during registration and we will also provide a BBQ during the Welcome Supper.

Facilities on Campus

Facilities on Campus

The University of Warwick's campus has previously been voted the best in the UK. It's a lively, cosmopolitan place with its own shops, bars and restaurants - an exciting place to live and work with everything you could need close at hand. You can find out more information here.

Sports and Wellness Hub

If you are staying on campus, access to our fantastic new sports and wellness hub is included in your accommodation fee. Our hub includes a huge gym, swimming pool, climbing walls, squash courts, badminton courts, bouldering room and many classes and activities. Some activities incur an extra cost.

If you plan to use the swimming pool whilst you are here then remember to bring some swimwear and a towel in your luggage. Please see the website for details of activities, bookings and opening hours. You'll also be able to find out more at our induction session.

Library

The University Library is accessible 24 hours a day. You will have access to the library using your card and will be able to borrow up to 5 books for two weeks (subject to the usual library borrowing conditions). Here you will also be able to use printing facilities and computers if you need them, there will be access to some open access e-resources. You will be able to print in the Library by buying printer credits. The cost varies depending on the kind of printing you are doing: https://printercredits.warwick.ac.uk/.

You can access the Library and Sport Induction Presentation here.

You will be provided with all the materials you will need for your course during lectures and seminars and we do not expect you to buy any textbooks. As mentioned you should bring a laptop and charging device/adapter with you.

Chaplaincy

At the heart of central campus, the Chaplaincy is a vibrant space for all members of the University community. It’s a popular gathering place that welcomes students and staff of any or no faith. Within the chaplaincy centre, space is provided for prayer throughout the day. The University of Warwick has one of the best resourced Islamic Prayer centres in any UK. The Chaplaincy is home to the Christian (Catholic, Anglican, Free Church), Jewish and Muslim Chaplains, who are always glad to meet students and staff socially and pastorally. As a valued part of the University’s Welfare network, the chaplains offer everyone a sympathetic ear in total confidence. Please visit the website for information on opening times. You will be able to access the chaplaincy with your ID card.

Teaching and Assessment

Teaching

Usually there will be four hours of lectures and seminars on weekdays and classes will take place on our main central campus. On your timetable you will also see that we have provided plenty of spare time for independent study and revision.

Each course is equivalent to 15 CATs (7.5 ECTs and 3 US credits). This requires 150 hours of study in total.

Lecture notes will be provided and we do not expect you to buy any books, you will have access to the library to photocopy, print and use a computer.

If you have bought your own laptop, you can access Wi-Fi across campus through ‘eduroam’ and your username and password will be supplied with your ID card.

Please see here for information on how to connect to the Wi-Fi.

Also see here for information on printing and scanning within the University.

Assessment

There are optional assessments as part of the Summer School. For the majority of courses, this is a two hour exam which takes place on the final day of your stay at the University of Warwick (Friday 5th August). If you choose to sit the exam or take other optional assessments, a graded transcript showing your results will be emailed to you within four weeks of the end of the summer school. Please see each course webpage for information about assessments specific to your course. Guidance on what is permitted in exams can be found here.

Towards the end of the final week, there will also be revision classes.

Certificates

Certificates of participation will be awarded at the end of the summer school to everyone showing your study at Warwick. If you are unable to collect your certificate on the final day – we can post it to you with your transcript of results.

The Guest Lecture Programme

The Evening Guest Lecture Programme

We have arranged three eminent and high profile speakers for our evening lecture series. Each special guest lecture will be followed by a drinks reception and there will be time for Q&A. Please see the timetable for more information.

  • Tuesday 19th July - Entrepreneur and Co-founder of Bird and Blend Tea, Krisi Smith
  • Tuesday 26th July - Labour and Cooperative Member of Parliament and Shadow Minister of State for Business and Consumers, Seema Malhotra
  • Tuesday 2nd August - Member of England's Blind Football Team, Owen Bainbridge

The Social Programme

The Social Programme

The following Social Programme is included in the tuition fee. There will be no additional cost to you during your stay and will include:

  • Meet and greet and BBQ
  • Induction, including an orientation tour, library tour and sports centre induction
  • Formal welcome dinner
  • Sports activities - badminton and football (the climbing wall is also booked for the 22 July, spaces are limited and booking will be required).
  • Day trip to London, including ride on the London Eye and a Thames River Cruise as well as an optional guest lecture in the iconic building, The Shard.
  • Pizza and film on the Piazza
  • Curry, karaoke and disco night
  • Farewell reception, group photo and certificate presentation

Your personal timetable which you collect at registration will show details of where and when to meet for each of these events. Please see the master timetable for dates and times.

Optional Trips

Optional trips are available at additional cost and will need to be booked and paid for in advance:

Oxford Visit

Home to Britain's oldest University, visit the dreaming spires of Oxford for the day and take a historic walking tour that provides a great introduction to the city. The visit includes coach travel and the walking tour. Anyone looking to do some luxury designer shopping can head to Bicester Village too.

Birmingham Theatre Visit

An evening of performance of the West End musical We will rock you by Queen and Ben Elton, on tour at the Birmingham Hippodrome. Coach travel included.

The Cotswolds and Bath

A lovely day out to the beautiful Cotswolds and wellbeing destination Bath, the largest city in Somerset known for and named after its Roman-built baths. The coach trip will start with a stop at Bourton-on-the-water, known as the Venice of the Cotswolds. Following a short stop here, the coach will continue to Bath.

Your personal timetable which you collect at registration will show details of where and when to meet for each of these events. Please see the master timetable for dates and times.

Find out more information about the optional trips on offer and book your place here

As well as the opportunities we have arranged, you may also like to explore the area yourself.

Warwick Exhibition

On Monday 1 August (3-5pm), we provide a session on applying to postgraduate study at Warwick for those interested in progressing their studies at Warwick. There will also be an exhibition where you can meet some of the key departments at Warwick and find out more about their postgraduate provision.

City Life

Right in the heart of England, close to great shopping and nightlife, with historic towns and beautiful countryside on your doorstep – the University of Warwick couldn’t be in a better location. Coventry city centre is only three miles from campus. If you hop on a train at Coventry station, you can be in Birmingham in 20 minutes – or at London Euston in an hour. And when you want to get away from it all, you’re surrounded by Warwickshire’s rolling hills, with the stunning rural landscape of the Cotswolds just a short journey away.

A 10-minute bus ride from campus, Coventry is a bustling city with award-winning attractions such as the Cathedral, the Transport Museum, the Herbert Art Gallery and Medieval Spon Street. The city’s SkyDome leisure complex has a multiscreen cinema, restaurants, bars and clubs – and there’s also an ice rink, home to the league-topping ice hockey team, Coventry Blaze.

Find out more:

Visit Coventry

Visit England

Local Towns

The historic towns of Royal Leamington Spa and Kenilworth are both within easy reach of campus – so they are home to lots of Warwick students.

Popular in the 18th century for its medicinal spa waters, Leamington is a vibrant town with plenty of shops, restaurants, bars and clubs. Even closer to campus (just 10 minutes on the bus), Kenilworth is famous for its striking castle ruins and Abbey Fields parkland. It also has a good selection of shops, restaurants and pubs – and some lovely walking and cycle routes along the Greenway.

A few miles west of Leamington Spa, the county town of Warwick is steeped in history – including Warwick Castle, one of the UK’s most popular visitor attractions. Head south and you’ll come to Stratford-upon-Avon, Shakespeare’s birthplace and home to the Royal Shakespeare Company.

Help During your Stay

Help During Your Stay

For any help or assistance on Mondays – Fridays 9am – 4pm please see the Summer School Team in room A001 in the Zeeman Building located on the ground floor.

You can also email us on wss@warwick.ac.uk during office hours. If you need urgent help during office hours, you can call 07881 666186.

University of Warwick Community Safety

24 hour control centre: +44 (0) 24 7652 2083

Emergencies (fire, police, ambulance): +44 (0) 24 7652 2222

Emergency Services (off-campus)

T: 999

T: 101 (non-urgent, press for Warwickshire or West Midlands when prompted)

Help with your accommodation during your stay

If you have any problems with your accommodation during your stay, you can contact our Warwick Conferences Team as follows: Conference Reception – Senate House 10am – 6pm. Telephone: 02476528910. Email: ccvreception@warwick.ac.uk . Outside of these hours contact Community Safety.

Covid-19

Please see below for information on the current Covid-19 government guidance for the UK and the University's guidance. The UK is now operating a living with Covid-19 strategy and so there are no mandatory restrictions currently in place in England, although rules may differ across the united kingdom.

It is your responsibility to check the travel guidance when entering the UK and leaving the UK.

University of Warwick Covid-19 webpages

Government Covid-19 webpages

Travel to the UK from another country

Unable to leave the UK?

After the programme, if you need to return to a country which still requires negative testing and you have contracted Covid-19, we will endeavour to support you while this is resolved. You should talk to us as soon as possible if you are concerned about any issues relating to Covid-19.

Departure

Departure

If you are staying in campus accommodation, you will have your room from Sunday 17th July – Saturday 6th August. Check out is by 9.30am on Saturday 6th August. When you check-out, please return your key to .....