Volunteering for Community Organisations

If you are volunteering for a community organisation recognised by Warwick Volunteers, please ask them for details of their expenses policy and how to claim expenses from them.

Warwick Volunteers typically only pays for expenses associated with projects run by Warwick Volunteers itself and expects organisations to meet any expenses incurred because of volunteering.

However, Warwick Volunteers acknowledges that some of our very small community partners are not able to offer expenses as they have insufficient finances to do so and therefore, we have set aside a small allocation to support activities that have a significant social impact. Please note, advance authorisation is required to access these, and email volunteers@warwick.ac.uk.

Volunteering for Warwick Volunteers' activities

You must get prior authorisation from the Warwick Volunteers Staff team for any expenses that you will incur as a result of volunteering, with the exception of public transport costs within the Coventry and Leamington area, or it will not be possible to reimburse you.

You need to provide your bus tickets, receipts or a screen shot of the transaction on your phone in order to make your claim. It is not possible under any circumstances to reimburse expenses without a receipt.

There is a time limit for expenses claims to be made. We encourage volunteers to claim expenses in one or two blocks each term to reduce the paperwork that needs to be processed. However, claims cannot be back-dated indefinitely. The deadline for claiming expenses incurred is at the end of each term.

Expenses Policy

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