We have updated our guidance following the easing of national Covid restrictions.
As always, your safety and wellbeing continue to be our utmost priority.
We will take a safe and gradual approach to the lifting of any safety measures on campus. We will work closely with our community and local public health authorities on the best approach. Our standards will always meet or exceed the standard contained within government guidance. We have carefully considered the Government’s evolving advice, and we have consulted with campus trade unions.
We hope that these changes will give us all more freedom, but we must also take personal responsibility and act with care for those around us. With your help, we can protect ourselves, our neighbours, and our communities.
Search our guidance
You can search for individual words and phrases in all the answers. If you cannot find the answer to your question, please get in touch.
These guidelines were developed in accordance with government and sector-specific guidance. Wherever you are on campus, we recommend washing your hands and using hand sanitizer regularly, and being courteous to your fellow members of the community.
Location: Research, teaching and non-library-managed study spaces
Should I wear a face covering?
- Yes, you are strongly encouraged to wear a face covering when you are moving around and when you are sitting down.
Should I socially distance?
- Yes, 1.5m social distancing will continue for scheduled in-person teaching, research and non-library-managed study spaces.
Should I wear a face covering?
- You are strongly encouraged to wear a face covering when you are moving around crowded or enclosed spaces. You do not need to wear a face covering when you are sitting down.
Should I socially distance?
- No, but you can socially distance from others if you prefer.
Location: Cafes, Conference venues, Retail venues, Sports and Wellbeing Hub, Warwick Arts Centre
Should I wear a face covering?
- You are strongly encouraged to wear a face covering when you are moving around crowded or enclosed spaces. You do not need to wear a face covering when you are sitting down, or when taking part in any strenuous physical activity or sport.
Should I socially distance?
- No, but you can socially distance from others if you prefer.
Location: Offices, dwell spaces, circulation spaces
Should I wear a face covering?
- Yes, you are strongly encouraged to wear a face covering when you are moving around. You do not need to wear a face covering when you are sitting down.
Should I socially distance?
Yes, 1.5m social distancing will continue where space allows in offices, circulation spaces and dwell spaces. Where space does not allow for social distancing, you are advised to use face coverings. You can agree as a group that you will not wear them in your space, but no one should feel pressured about this. Managers need to be sensitive to everyone's feelings in the group and reach a real consensus
If you’re using a University space e.g. a teaching room for optional/social activity (i.e. not your timetabled teaching and learning sessions) there are no mandatory Covid-19 safety requirements but we expect everyone to observe our community responsibilities to look after themselves and others.
Although the Government changed its guidance to say that a visor on its own does not constitute a face covering, as a University, we recognise our obligations to be proactive to anticipate the needs of disabled people under the Equality Act 2010. As such, we will continue to issue and allow the use of visors on their own for service provision activities in combination with existing additional measures that we have in place on campus, such as social distancing, asymptomatic testing and transparent barriers as specified in local risk assessments. Examples of relevant service provision activities include teaching, customer service and direct communication with people who rely on lip reading or the interpretation of facial expressions.
A polite reminder that not all disabilities are visible and some people may be exempt from wearing a face covering either due to their disability or to aid communication with a disabled person.
Learn about face coverings, face masks, face visors, face shields and more in the Gov.uk guidance: 'When to wear a face covering and how to make your own'.
Students and staff can get Covid-19 vaccinations at University Health Centre.
On campus Vaccination Clinic Friday 15 October 2 - 4 pm
Call the Health Centre on 0247 526 3418 to book an appointment (even if you're not registered). You can also call the Health Centre for advice about vaccinations.
Please have your NHS/IHS number available if you are not registered with University Health Centre.
Off campus vaccination drop-in clinics
See the dates and times of drop-in vaccination clinics in Coventry and Warwickshire.
What do I need to bring with me for my appointment?
Please wear a face covering for your appointment.
If it’s your second vaccine, you'll need to bring the card with your first vaccination details. If you have had a vaccination abroad, you'll need to provide official documents with the date and name of vaccine.
If you're walking in for an appointment on the day, you'll need your NHS/IHS number, date of birth, and home postcode that your current GP has on their system.
How do I book my second vaccination appointment?
If you have your first vaccination appointment at the University Health Centre, you'll be invited by text message (or by email if you have an international phone number) after 8 weeks to book your second appointment.
How do I register with the University Health Centre?
Find out more on how to register with the University Health Centre. If you’re joining us for the first time you’ll be asked to register as part of enrolment.
- Booking your appointment
- Taking your test
- Getting your test results
We have a dedicated Covid-19 testing service on campus. If you think you may have Covid-19 symptoms, or have been in close contact with someone who has tested positive for Covid-19, you'll be able to complete a self-swab test here. Our services complement NHS services, and operates in line with government guidelines.
We aim to get your test result back to you within 48 hours. We will also do all your contact tracing, to enable us to quickly reduce transmission rates across campus and the surrounding community.
- This is an appointment-only service for staff and students
- The service is accessible, with parking available.
- It runs from Monday to Friday 10am to 4pm.
What if I need a test outside of these hours?
If you experience symptoms outside of these times, you can get a free NHS test to check if you have coronavirus.
What if I want to cancel my test?
If you need to cancel your appointment, please contact testandtrace at warwick dot ac dot uk
How do I travel to the test facility?
You should not use public transport, taxis or private-hire vehicles to travel to the testing facility on campus.
Once you have been tested by a facility not on campus, or used a home testing kit, you should fill in the Contact Trace Form so that we can trace those on campus you may have come into contact with and ensure you are receiving support.
Can I get tested if I am not registered with a UK doctor?
You need to be registered with a UK doctor or General Practitioner (GP) to have a test. Your GP has clinical responsibility for you, so you must provide us with your GP’s details as soon as you can as well as your own NHS number, preferably when you are making an appointment or soon after.
Can family members and children get tested on campus?
The Test and Trace service in Gibbet Hill is only open to partners of staff and students who live on campus, and their children of 11 years and over, who are able to undertake self-swabbing themselves, when accompanied by their parents. Please email email@example.com with a contact phone number so that we can get back to you.
Alternatively, you could order a PCR test kit to be sent to your home or book an appointment at a walk-in or drive-through test site.
Can you get a test if you work in concession operations on campus?
No, you will need to use a local NHS facility. Try our community testing centres in Westwood and Leamington.
How long does the appointment take?
Around 10 minutes.
Why do I have to do the test myself?
The test is the standard test provided by the NHS, and the procedure will be the same as if you were attending most NHS test centres.
How do I self-administer the test?
The service we provide is a supervised self-administered test. That means that there is someone on hand to talk you through the process but that you will administer the test on yourself.
If I have accessibility requirements that make it difficult for me to attend an appointment, or I am not well enough to attend an appointment, what do I do?
Tick the box on the Contact Trace Form and we will get in touch with you to make specific arrangements to suit your needs.
- If your test is positive, you will get a phone call from Warwick’s Test and Trace team. You may also hear from the NHS. The Test and Trace team will explain self-isolation requirements, signpost you to University support services available, and check the details of your close contacts so that we can provide clear instructions for isolation and support available.
- If your test is inconclusive, our Test and Trace team will contact you. We may invite you to book another test on campus. Alternatively you may be asked to complete a period of self-isolation, depending on the time lapse between your first symptoms and your test result date.
- If your test is negative, you will receive an email notification.
You may also receive duplicate communication from the NHS regarding your test result.
If you have tested positive off-campus
If you have been tested off-campus and received a positive result, you will need to tell us too. Support teams will contact you with further guidance and assistance.
Use our normal booking form to tell us if you have tested positive for Covid-19 off-campus and you should also complete the NHS test and trace form if you haven’t already.
If you received your result directly from the NHS after taking a test at the Warwick Test and Trace centre, there’s no need to complete a form again – we will contact you. You should still complete the NHS test and trace form.
If you are a member of staff, please remember to record coronavirus absence in SuccessFactors.
International students and vaccine recognition
View FAQs to see information about top-up vaccinations, vaccine certification and self-isolation requirements if you're a close contact of someone who has tested positive with Covid-19.
The below guidance was provided by the NHS on 18th June 2021
- Do I need to be vaccinated before travelling to England?
- Are international students eligible for the vaccination?
- How does an international student get the vaccination?
- Do international students need to pay for the vaccine?
- Do international students need to be registered with a GP to get a vaccination?
- How does an international student get an NHS number?
- What should an international student do if they've received their first dose of a Covid-19 vaccination abroad, and it is not a vaccine that is being offered in England?
Vaccination is not currently a requirement for entry into the UK.
However, we encourage all international students to receive a vaccine, either in a different country before arriving for term, or in the UK once they arrive.
Whether you have been vaccinated or not, it is vital that you look at the relevant travel advice to avoid any problems at the border.
Anybody aged 18 or over in the UK is eligible for the Covid-19 vaccination for free, regardless of their nationality or immigration status.
International students should ideally register with a GP if they haven’t already and get an NHS number. An NHS number can be found on any letter the NHS has sent you, on a prescription, or by logging in to a GP practice online service. You can also find an NHS number using this tool. Students registered with a GP can book their appointment at a larger vaccination centre, a community pharmacy run site or at some GP run sites through the National Booking Service website or by phoning 119.
It is possible to request to book Covid-19 vaccination appointments as an unregistered patient by approaching a local GP practice. Find out more about GP registration.
Nobody in England has to pay for the Covid-19 vaccination. The Covid-19 vaccination is free of charge and does not count as the kind of care that requires payment. International students or anyone seeing requests for payment should report this activity to their university institution and to Action Fraud.
While registration with a GP is encouraged to access the vaccine, individuals can request to book Covid-19 vaccination appointments as an unregistered patient through a local GP practice.
Students who are not registered with a GP will not be proactively contacted by a local NHS service. We encourage all students to register with a GP.
International students can approach their local GP practice, saying they would like to register for the purposes of receiving the vaccine.
If a person has received a first dose of Covid-19 vaccine overseas that is also available in the UK, they should receive the same vaccine for their second dose. If the vaccine they received for their first dose is not available in the UK, the most similar alternative should be offered as per this advice (see sections on vaccine interchangeability guidance).
The student should contact a GP to ensure they receive an appropriate vaccine for their second dose.
How do I book asymptomatic tests?
Our asymptomatic service is free and easy to use.
You can book two asymptomatic appointments each week. Your appointments need to be three days apart.
When you come along, you will need to bring:
- Your smartphone (alternatively you can use one of the iPads provided).
- Some form of photo ID (this could be your profile in People Search.)
- A face covering to wear while you are waiting, or visor if you are medically exempt.
You will complete the supervised self-swab tests on campus. You will then receive your test result within 24 hours from the NHS.
If you have any concerns or questions, you can email us with any queries at firstname.lastname@example.org
What if I want to get tested at home instead?
You can pick up a home testing kit (maximum 2 boxes per person) from:
- Junction (Note: Junction will be closed from 21st October until 1st November. Normal service will then resume from 2nd November)
- Gibbet Hill (PCR testing site)
- Student Services (Senate House)
- Westwood Post Room
- Lakeside Postal Hub
- Wellesbourne (Prince Phillip Building)
- Student Union Reception (Opening Hours: Monday – Friday 9am – 4pm)
Please note that you no longer need to book to collect these kits and can now just pick a kit up at one of the sites above when you need one. The test kit will contain seven tests (enough for 3.5 weeks). You should take two tests per week (three to four days apart). You will read the result yourself and should submit your results on the NHS website as directed.
What if I'm feeling unwell, or someone I know has Covid-19?
Remember - if you have any symptoms (feeling poorly, persistent cough, high temperature, a change to your sense of taste and smell), or are a close contact of someone who has tested positive, you need to get a PCR symptomatic test instead.
From Monday 16 August, people who are fully vaccinated or aged under 18 and 6 months will no longer be legally required to self-isolate if identified as a close contact of a positive Covid-19 case. Find out more. Please note:
- You’re still advised to take a PCR test and are legally required to self-isolate if it’s positive, or if you have symptoms. If you’re on campus, you can book a PCR test via Test and Trace or you can find a testing centre near you.
- If you're living with someone who has tested positive for Covid-19 you're advised to take extra precautions, for example wearing a face covering in communal areas, social distancing, increasing cleaning, reducing social contact.
Yes, we recommend regular testing.
We strongly advise everybody who lives on campus, or visits campus, to continue with twice-weekly asymptomatic Lateral Flow Tests (LFT).
What if I'm fully vaccinated?
You should continue to take regular LFTs even if you are fully vaccinated. This is because you may still carry and pass on the virus to others.
What if I have symptoms or a positive test?
If you develop symptoms or have a positive result on your test, please self-isolate and arrange to get tested with a PCR test. See below for all testing options, sites and locations.
About this guidance
This guidance was provided by the NHS on 18th June 2021. Vaccinations are also known as jabs, doses, boosters, inoculations, but we will usually refer to them as vaccinations in our webpages.
- How will students be invited for the Covid-19 vaccination?
- What do students do if they are registered with a GP in their hometown, but not where they study, or vice versa?
- How can students access their second dose if they are in a different location to where they had their first dose?
- What if a student is eligible for their first dose in England, but will be abroad for their second dose (e.g overseas placement)?
- How can students obtain a Covid vaccine certificate?
- Where can students find more information?
The Covid-19 vaccination is being offered to everyone aged 16 or over at local sites run by GPs or community pharmacies, at larger vaccination centres and in some hospitals.
Students registered with a GP can book their appointment at a larger vaccination centre, a community pharmacy run site or at some GP run sites through the National Booking Service website or by phoning 119.
Those who are registered with a GP will also receive an invitation to be vaccinated from their GP practice. While registration with a GP is encouraged to access the vaccine, individuals can request to book Covid-19 vaccination appointments as an unregistered patient through a local GP practice.
If a student aged 18 or over is registered with a GP practice, they can book both appointments online through the National Booking Service at a location that is convenient to them, or book a first dose through their GP and a second dose in a different location through the National Booking Service.
In general, patients should return to the place they had their first dose to have their second dose. However, it is appropriate for students to receive their second dose in a different location to their first dose due to their circumstances. The National Booking Service has an option to book or re-arrange the second vaccination appointment at a different location to the first appointment.
The NHS has published FAQs on Second Doses.
The student should contact the health service in the country where they are resident at the time the second dose is due.
We are working really hard to make sure you feel safe and reassured whenever you’re on campus. Last year, we responded to the pandemic by changing our campus cleaning processes - for example, we increased our touchpoint cleaning, especially in busy parts of campus. This year, we will continue to ensure a high standard of cleaning and maintenance in campus facilities.
There are times we might need to change our approach. For example, over the summer, while occupancy rates on campus are lower, some of our cleaners are assigned to other duties to help maintain our buildings, helping us to prioritise your safety at all times.
We will also help you to take personal responsibility for cleaning your workspaces as part of your daily routine. We will make sure that you have access to cleaning materials and hand sanitiser in buildings.
Travelling to and around campus
See guidance below about travelling to and around campus. We strongly advise you to take a lateral flow test before you travel to campus for term 1.
If you're using a bike, you can use our bike stations on campus to lock your bike.
There are different bus routes into campus depending on where you are coming from. We encourage you to explore the advice from their own websites and get in touch with them if you have any questions:
- Staying safe on Stagecoach buses
- Staying safe on National Express buses
- Staying safe on West Midlands Network buses
|All bus services in the list recommend the use of masks unless exempt.|
Parking charges resumed on 1 October. Find out where you can park, what's changed and how much parking will be available.
Our normal University Shuttlebus services are currently suspended due to Covid-19. Learn more about travelling between Wellesbourne and Main campus, and an alternative to the shuttlebus, DRT.
You should follow guidelines for social distancing and face coverings as recommended by Gov.uk: see Gov.uk's current guidelines for Coronavirus.
Please be considerate
Even though government restrictions are being lifted, please bear in mind that some of your neighbours, local residents and friends may be clinically vulnerable - or just nervous about life getting 'back to normal'. Some people will be especially worried at first as students return to local areas for their studies.
It's really important to be kind to people around you, especially during these challenging times. Be considerate of others in your neighbourhood, on public transport, and in shops. If you have any worries or concerns yourself, you can talk to our Wellbeing team.
Meanwhile, the mental health charity, Mind, has listed some other ways to be kind during the Coronavirus outbreak
What does the University do when there is a confirmed case of Covid-19 test?
The Test and Trace team will…
The department will…..
- 20 September 2021: You no longer need to book to collect a home lateral flow testing kit, you can now just visit one of the sites to pick a kit up when you need one.
- 9 September 2021: We have added details about the on-campus vaccination clinics and how to book.
- August 2021: We have updated our Coronavirus website. We reduced the number of pages across the site, and we merged a number of pages into one. This page now includes information for Safety on Campus, Test and Trace, Self-Isolation, and Vaccinations.
- 18 July 2021: We updated the current number of active cases on campus
Active cases on campus and off-campus
The following number of people are considered as active cases, where an individual has tested positive for Covid-19 and is in the 10-day isolation period. For context, we have almost 27,000 students and 7,000 staff members at the University of Warwick. We will continue reporting on these numbers until the end of term.
About our updates
These figures for current active cases were correct as of 17 October 2021. They include both staff and students tested at the University’s Test and Trace service on campus. They also include positive tests reported to the University by staff or students who have been tested elsewhere.
All of our data is shared with Public Heath England.
Asymptomatic test results
Please note, we will be unable to report on asymptomatic test results because we will not receive any individual results. If someone tests positive on an LFT test, then gets a confirmatory PCR test on campus, this second test result will count amongst our number of active Covid-19 cases in our community.