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All information we collect about you during the study will be kept strictly confidential and will only be accessible to authorised people. The only reason we would break confidentiality would be in an emergency. If your own health, or somebody else’s health, was in danger, we would contact your GP.

University Hospitals Coventry and Warwickshire NHS Trust (UHCW NHS Trust) is the sponsor for the study, based in the United Kingdom. The study will be managed by Warwick Clinical Trials Unit at the University of Warwick (UoW). UHCW NHS Trust and UoW will use information you provide and information from your medical and GP records to undertake this study, and will act as joint data controllers. This means that, together, they are responsible for looking after your information and using it properly. UHCW NHS Trust and the UoW will keep identifiable information about you for 10 years after the study has finished so that we can access your medical records and healthcare information, held and maintained by NHS Digital and other Central UK NHS bodies, to obtain information about your ongoing health status.


Your rights to access, change or move your information are limited as we need to manage your information in specific ways in order for the research to be reliable and accurate. If you withdraw from the study, we will keep the information about you that we have already obtained. To safeguard your rights, we will use the minimum personally-identifiable information possible. If you wish to find out more about how we use your information, you can read the privacy statement on the UHCW and University of Warwick websites.


NHS sites will collect information from you and your medical records for this research study in accordance with our instructions. NHS sites, UHCW NHS Trust and UoW will use your name and next of kin details to contact you about the research study, to make sure that relevant information about the study is recorded for your care, and to oversee the quality of the study. Individuals from UHCW NHS Trust, the University of Warwick, and regulatory organisations may look at your medical and research records to check the accuracy of the data collected during the research study.


NHS sites will pass these details to UHCW NHS Trust and the UoW, along with information collected from you and your medical records. The only people at the UoW and UHCW NHS Trust who will have access to information that identifies you, will be people who need to contact you to book appointments, people who monitor your safety during group exercise sessions, follow up on your progress or regarding questionnaires, people who host the database where your information will be stored, or people who will audit the data collection process. If we can’t contact you, we may check local electronic hospital medical records, or contact your medical team or your next of kin. If you express an interest in participating in the study but are later deemed to be not eligible, your contact details will be disposed of securely.


The people who analyse the information will not be able to identify you and will not have access to your name or contact details. NHS sites will keep identifiable information about you from this study for a minimum of 10 years after the study has finished. If you agree to take part, your GP and other doctors who may treat you, but are not part of this study, will be notified that you are taking part in this study.


The University of Warwick will collect information about you for this research study from you and your medical records. This information will include ethnicity, and health information, which is regarded as a special category of information. If you agree to take part we may use information collected for future research. Any future research will only proceed if approved by a Research Ethics Committee where necessary.