WBS Affiliated Society Room Bookings

If you selected one or more of the considerable risk factors, please complete and attach a specific risk assessment to this form before submitting it. Download the WBS Affiliated Society Annual Risk Assessment Template (this is the same document signed by one of the Society known contacts for low-risk events) and amend it to include the considerable risk(s) applicable to this event before attaching it to this form.

Will there be any catering at this event?

How many attendees are you required to host in this room?

Who is your target audience, including year and course? (E.g. All WBS Undergraduates, just first years, just International Management students etc).

Will there be a WBS and/or University of Warwick member of staff present at your event? If yes, please provide their name and contact email address.

If there are any external speakers attending provide their name, contact email, role in your event and their company name and job role.

If there are any vulnerable persons or individuals under the age of 18 due to attend the event, please provide further detail.

Please list two named contacts (full name, email and contact telephone number) from your Society who will be attending, running and hence responsible for this event. These should be Executive members, so please also provide their job roles.

Please select the following to confirm if you have been in contact with Warwick SU about this event

If you are a Warwick SU Affiliated Society – please give details of the contact that you have (or haven’t had) with the SU about this event (E.g. have you submitted your event planning pack yet, has this been approved etc)

SU Affiliated Societies ONLY: Will this event be ticketed? If yes, please notify us whether this is being ticketed through Warwick SU or an external body?

Please attach any relevant documents here

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Additional comments ( e.g. room preference)

Privacy notice

The details you submit in this form will be sent to members of the Undergraduate Student Experience and Engagement team and may be shared with the Facilities Room Booking Team/ Academic Services.

Please see our Staff Privacy Notice or Student Privacy Notice for further information.

The University of Warwick is the Data Controller of any information you have entered on this form and is committed to protecting the rights of individuals in line with Data Protection Legislation. The University's Data Protection webpages provide further information on your rights and how the University processes personal data. If you wish to submit a data subjects rights request, make a complaint or report a suspected personal data breach, please contact the University’s Data Protection Officer by email at infocompliance@warwick.ac.uk.

Undergraduate Programme

WBS Affiliated Society Room Bookings

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