Streaming lecture captures to other teaching rooms

As student cohorts expand, we are seeing increasing need from people to teach in one room and livestream this to another room so that all students can be accommodated for a live 'in-person' session.

This guide explains the practical steps necessary for requesting lecture capture with livestream and discusses ways to make this process accessible and engaging for students.

This is not the only process available. For more options, please also see Hybrid Teaching Technologies information on the AV Services websiteLink opens in a new window which can be used in conjunction with lecture capture to add more functionality.

In this guide:

What to do before the session - requesting lecture capture with live streaming, setting up teams spaces.
What to do during the session - accessing the livestream, managing the backchannel.

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Features

Allows a lecture to be broadcast to multiple teaching rooms.

Livestream is versatile, also allowing for students to watch at home.

The session is recorded for later use.

Benefits

Allows for students to participate in person, supported by staff in the room, after which they can continue to learn via peer or seminar sessions.

FAQs

Will this affect student attendance?

There is little evidence that use of live streaming will affect attendance. There are significant benefits to making this available in terms of accessibility and inclusion.

Before the session (allow 2 working days)

Step 1 - Book rooms

Identify and book the room(s) that you will require for your cohort (e.g. T1 and T2) via the room bookings team.
The main teaching room (T1) must be enabled for lecture capture.

This link gives a list of rooms where the lecture capture service is currently available.
Book the second room (T2) required for viewing the livestream - any room with a PC and a projector/screen can be used. Audio quality may vary depending on the room equipment. For more information on room equipment, please contact the AV team in IDG.Link opens in a new window

Step 2 - Request lecture capture

For T1, you will need to raise a ticket to schedule the lecture capture via the booking formLink opens in a new window. Scheduling can be done automatically based on room booking data (i.e. for all sessions for this module), or as an ad hoc request for this individual session.
In the booking form, when completing the recording details, select the option ‘Livestream to a Moodle module or ad hoc space’ to enable livestreaming of the lecture to an overflow room or elsewhere.

Step 3 - Check sessions via Moodle

After you receive confirmation of the ticket being completed, please go to your module (e.g. AR101) to view the list of scheduled items. You can access this by clicking on the lecture capture block in the relevant Moodle module space. Events scheduled to live stream will have a LIVE label.

Step 4 - Design session

Consider how the students in T2 room will communicate with the lecturer (and other students) in the main T1 room and create content to ensure that the session is interactive and engaging. Explore options such as:

Having a Teams channel for communication between rooms.
Use Moodle > Teams synchronisationLink opens in a new window
to create a Team/ Channel automatically for this Module.
Set up a collaborative PadletLink opens in a new window
Create interactive elements using VevoxLink opens in a new window
Use Echovideo Q&ALink opens in a new window or PollingLink opens in a new window

During the session

Step 5 - Ensure staff availability

On the day of the lecture, please arrange for a member of staff or a teaching assistant to be present in the T2 room. The staff member must be enrolled on the Moodle course with either student or editor access so they can access the Echovideo block.

Step 6 - Open live session on teaching PC

At the start of the session, the staff member in the T2 room will need to log in to the teaching PC, open a web browser, and access Moodle.

From here they should locate the course and click on the Lecture Capture block. This will open the Echovideo course section where they should click on the session to open the livestream link.

Please note that there is a slight delay in playback for the T2 room – between 30s and 1 minute after the events in the T1 room. This will need to be taken into account if students in T2 are using Polls or responding to comments via a Teams backchannel (for example).

Step 7 - Deliver the session

Deliver teaching in T1. The staff member in T2 can support students with posting questions into the chat, take attendance if required and notify the staff member in the main room if there are any problems.

Other considerations

Live streaming sessions can become just passive 'television' if not carefully managed. We encourage people to think carefully about student engagement and accessibility when planning these sessions.

Engagement

Set expectations that students will need to participate and provide details for accessing the Teams channel - they can post questions in advance or during the session.
Encourage peer support to answer questions and to bring these to the attention of the staff members.
Provide pre-session materials, handouts etc.
Have a facilitator in the second room to encourage questions, and manage interactions between this and the main room.
Break up sessions into shorter segments separated with interactive content using Echovideo polling, Vevox or Padlet to encourage student participation.

Accessibility

Allow students to watch on their own devices with headphones if they prefer.
Provide slides in advance along with any additional materials that will help students engage with the session.
Allow and encourage both personal and anonymous responses (providing suitable methods) so that all students feel confident in participating.

Teaching at Scale

This process can, in theory, scale to encompass any number of rooms but will need to be fully supported as above with staff and suitable activities to keep the students engaged and feeling part of the teaching session even if they are not in the main room with the teacher.

Inclusion

Students who are not able to make it to campus can still attend the session remotely by accessing the live link via the Echovideo block on the Moodle course space.