Set up an assessment

Setting up an assessment in QMP

This page outlines the key stages of managing assessments, from creating and configuring them to publishing and organizing assessment outcomes. The process includes the following stages:

Creating Assessment Folders: Create dedicated folders for your assessments and follow the proper naming conventions for easy identification and organization.
Adding and Managing Questions: Add questions to your assessment either individually or by topic, and configure question blocks to suit your needs.
Configuring Outcomes and Feedback: Set assessment outcomes such as Pass/Fail, and customize feedback messages based on participant scores or performance.
Managing Assessment Settings: Adjust various settings, including time limits, question randomization, and branching to tailor assessments to your requirements.
Deleting and Copying Assessments: Learn how to delete or copy assessment folders and their contents as needed.
Publishing Assessments: Publish your assessments to an LMS or schedule them for participants after ensuring they are correctly translated and configured.

Create your Assessment Folder

Each department has its own assessment folder. You will be granted full access to your department's folder and must create a subfolder for your module assessments. Please adhere to Warwick's naming convention and name your folder as follows: ModuleCode_YourName. For example: PX999_PeterPan. This naming convention helps to easily identify assessments later.

An assessment folder must exist before you can create an assessment. You can use your folder for multiple assessments related to the same module.

To create an assessment folder:

Select the level in the assessment folder tree where you want to create the new folder.
Click Folder, then select New.
Enter a title for the new assessment folder and press Enter.

The new folder will appear one level below the selected location in the folder tree. You can view, add, and edit any assessments stored in the folder.

Creating New Assessments

Naming Convention:
Follow the naming convention when creating assessments:
ModuleName_AnyAdditionalInformation_Year. For example: PX999_DiagnosticTest_2019-20.

To Create a New Assessment (Test, Exam, Quiz, or Survey):

Select the assessment folder where you want to create the new assessment.
Click New.
From the drop-down list, select the type of assessment you want to create: Test, Exam, Quiz, or Survey.
The assessment editor will open, allowing you to configure and create your assessment.

Adding and Editing Question Blocks

When you create an assessment, a default question block is automatically generated. By default, the first block is titled Question Block - 1, the second Question Block - 2, and so on.

To Add a New Question Block:

In the Question Blocks section, click Add.

Reordering Question Blocks:

If there are two or more question blocks, you can reorder them using the drag-and-drop icon.

Deleting a Question Block:

Click Delete within the question block you want to remove.
A confirmation message will appear:
- Click Yes to confirm deletion.
- Click No to cancel.
Note: Deleting a question block also deletes any associated jump blocks.

Adding a Description to a Question Block:

Use the Description field to add an introductory message for participants.
Format the text as needed using the toolbar provided.

Hiding or Showing Question Blocks:

To hide or show all question blocks, click the arrow on the left side of the Question Block menu.
To hide or show an individual question block, click the arrow next to that block’s title.

Hiding question blocks collapses them for easier viewing or reordering, while showing them restores their full size.

Editing Question Block Settings:

Click Settings in the question block you wish to edit. The Question Block Settings window will open.
In the settings window, you can:
- Select the assessment template for the block.
- Disable feedback for the block.
- Randomize the order of questions within the block.
- Exclude the block from the assessment time limit.

Adding Questions to Question Blocks

Questions can be added individually or by topic to a question block. To save an assessment, each question block must contain at least one question.

To Add Questions to a Question Block:

In the question block where you want to add questions, click Add.
Click Add / Edit Questions. This will open the question selection page.
Choose how to add questions from the topic:
- All questions from topic
- Randomly select from topic
- Single question
Note: Questions from shared topics cannot be added to the assessment at this time.
If you select All questions from topic:
- Include subtopics: Adds all questions from the topic and its subtopics. This option does not allow you to remove individual questions.
- As single questions: Adds all questions from the topic as individual questions, allowing you to remove specific questions.
If you select Randomly select from topic:
- Include subtopics: Adds a random selection of questions from the topic and its subtopics.
- Avoid previously delivered: Prevents showing the same questions to users who retake the assessment.
If you select Single question, the "Select a topic" tree will change to a "Select a question" tree, allowing you to choose an individual question from a topic.
Click Add to add the selected question(s). The question(s) will appear in the list on the right-hand side of the page. You can:
- Reorder questions using the drag handles on the left
- Delete individual questions using the delete button on the right
- Clear all questions by clicking Clear and confirming with OK (or click Cancel to cancel)
Once you’ve added and arranged all questions, click OK to add them to the question block, or click Cancel to return to the assessment editor.

The added questions will now appear in the question block within the assessment editor.

Adding and Editing Assessment Outcomes

When you create an assessment, Pass and Fail assessment outcomes are automatically generated. These are the default outcomes for tests, exams, and quizzes. You can edit the title of an assessment outcome (maximum 50 characters) or click X to remove the existing title. Assessment outcomes must have titles before the assessment can be saved.

The Score range for the Pass and Fail outcomes determines what counts as passing and failing scores. By default:

The Pass score range is 70-100%, meaning participants who score 70% or higher pass.
The Fail score range is 0-69%, meaning participants who score 69% or lower fail.

To change the pass/fail score ranges, enter new whole numerical values in the Score range fields. The score ranges must cover 0-100% and can overlap. For example, if the pass score range is 50-100%, the fail range can be 0-60%.

To Add an Additional Outcome:

In the Outcomes section, click Add.
When there are two or more outcomes in an assessment, you can reorder them using the drag-and-drop icon.
To delete an outcome, click Delete for that outcome. You will be prompted to confirm the deletion:
- Click Yes to delete the outcome.
- Click No to cancel.

Hiding and Showing Outcomes:

To hide or show all outcomes, click the arrow next to Outcomes.
To hide or show an individual outcome, click the arrow next to that outcome’s title.

Hiding outcomes collapses them for easier viewing and reordering, while showing them restores their full size.

Additional Outcome Configuration:
You can also specify the following for an assessment outcome:

Assessment feedback
Email notifications
Branching
Topic prerequisites

Assessment Feedback

Clicking Feedback opens the feedback dialog, allowing you to set feedback that will be shown to a participant if they achieve the selected outcome. The following feedback options are available:

Total score
Topic score
Topic feedback
Topic outcome labels

Optionally, you can enter a custom message in the Feedback field. This message will be displayed if a participant achieves the outcome. You can use the text formatting toolbar to customize the appearance of the feedback message as desired.

Trying out an Assessment

To try out an assessment:

In the assessment grid, locate the assessment that you want to try out, and select it.

ClickTry out.

If an assessment has been translated, select the desired language in which to try out the assessment, and then clickOK.

A new browser tab opens where you can try out the assessment. If you have a pop-up blocker configured on your browser, you'll be prompted with the message "Click here if a new window did not open automatically for tryout" in order to try out the assessment.

Deleting Assessments Copying assessment folders

To copy an assessment folder along with all its contents (subfolders and assessments):

Select the assessment folder you want to copy.
Click the Folder button, then select Copy.
In the assessment folder tree, select the destination folder where you want to paste the copied items.
Click the Folder button, then select Paste.

This will copy the assessment folder and all its contents to the selected destination.

Publishing Assessments

To publish an assessment:

Select the assessment(s) you want to publish.
Click Publish.
If the assessment has been translated and has a Translated status, select the desired translation before clicking Publish.

The assessment will now appear in Authoring > Published assessments. From this screen, it can be published to Moodle or scheduled for participants.