Screen Takeovers
Guidance
For 'timed' events that need to happen on a specific date and time, we can arrange for either the Big Screen or Oculus Screen to show your specific content. This can include: your content (static screens and videos - content guidelines below should still be followed). We can also support the screening of films, sports, live TV/streaming, interactive gaming, and cultural celebrations on the Big Screen.
It remains the content owner who is liable for any resulting action around permission to use any imagery, footage or sound, not the Digital Signage Team, AV Services or the University.
Notice
- Submit your screen takeover request to us at least 2 weeks in advance of your event.
- We reserve the right to cancel your event without prior notice due to size of event, security issues, copyright infringement, inappropriate content, weather, etc.
The following takeovers may require AV Support, which may be charged at £30+VAT an hour (pro rated at 30-minute increments).
Piazza events
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For screen takeovers that support events taking place in the Piazza space, you will need to book the Piazza space ahead of making a screen content submission. To do this, you should contact the Piazza Bookings team and submit a risk assessment if applicable.
- The screen audio system can be used and can be linked to radio mics as required, booked through AV Services.
- Fixed cameras can be set up in a number of rooms around campus to stream events onto the screen. However, we can only set up single cameras and the footage streamed will be limited.
- We cannot arrange the weather for you so alternatives should be planned.
Films and live streaming
Films can be shown on the Big Screen. Licences can be obtained from FilmbankmediaLink opens in a new window, averaging around £160+VAT.
Films will need to be booked via the Content Submission Form at least 2 months in advance in order to obtain licences.
Live TV programmes, including films, can be shown on the screen within our Freeview Licence. We must be contacted at least 2 weeks in advance to request the livestreaming.
Films and live streaming will be tested 48 hours before the event.
Interactive gaming
Gaming consoles can be used with the Big Screen. Consoles and games are not supplied by AV Services or the Digital Signage team but we will look at supporting events using supplied consoles and games.
We must be contacted at least 2 weeks in advance.
In line with the film restrictions, games should be suitable for audiences of all ages and we reserve the right to refuse any games that we feel may breach this.
Content Specifications
Please refer to the Big Screen (Piazza) guidance page for dimensions and suitable formats.
Please refer to the Oculus guidance page for dimensions and suitable formats.
Booking Process
Once you have suitable content for a takeover, please get in touch with us via the form linked below.
We will check suitability and availability and advise on next steps as soon as possible.
You can also email us at digitalscreens@warwick.ac.ukLink opens in a new window for further advice.