Photography, film, and audio consent form for those aged 16 and over

Your consent:

Please read the guidance information and Privacy Statement at the foot of this page before completing this form.

Full Name

Warwick ID (if applicable)

Are you at least 16 years old? If not, please contact us to obtain a separate consent form for under 16s

I consent to the images/recordings of me being used for promotional purposes in the digital communications mediums listed in the guidance information (please follow ‘guidance information’ link in the ‘Your consent’ section above).

I consent to the images/recordings of me being used for promotional purposes in the print publications mediums listed in the guidance information (please follow ‘guidance information’ link in the ‘Your consent’ section above).

I consent to the images/recordings of me being used for promotional purposes in the other types of communication mediums listed in the guidance information (please follow ‘guidance information’ link in the ‘Your consent’ section above).

Please provide a method of contacting you (non-Warwick.ac.uk email address, phone number, address or other)

Please provide your social media handles (Facebook, X, Instagram, TikTok, LinkedIn – please only add these if you’re happy for us to tag you online)

Date of photoshoot

Location of photoshoot

By sending this form, you are confirming that:

You hereby consent to the University using images of you captured in photographs, audio or film recordings on the date and location listed in this form;
You have read the guidance information and asked any questions you needed to;
You consent to the way in which The University of Warwick plan to use images/recordings of you indicated by the boxes you have completed above;
The copyright in any images/recordings taken will belong to The University of Warwick and you will not receive payment or any other compensation in connection with the images/recordings;
You have the right to withdraw your consent for The University of Warwick to use the images/recordings of you at any time by contacting the brand@warwick.ac.uk. If this does arise you understand that the images/recordings of you will not be used in future publications but may continue to appear in publications already in circulation; and
Your data is held securely by the University’s Marketing and Communications team for a duration of five years.

If you have any concerns, please contact brand@warwick.ac.uk before sending this document.

Privacy notice

The University of Warwick would like to take images/recordings of you for promotional purposes. Please refer to the guidance information for specific details of how these may be used by The University of Warwick.

Unless you expressly provide your consent by providing approval for us to use your image/recordings, your images/recordings will not be shared with or disclosed to any third parties external to The University of Warwick except those acting on behalf of the University, such as photographers and creative agencies for the purposes of producing the promotional materials. Please note that your images/recordings may be publicly available if published in some of the mediums listed in the guidance information.

To comply with Data Protection Legislation, we need your permission before we capture your image or recording. Please read all the information contained within this consent form thoroughly before providing your explicit consent, contact details and sending the form.

Future use of materials - The University of Warwick will securely store your images/recordings for five years, after which point it will be archived and only be used for historical purposes (such as within a communication looking back at the history of the University). You can withdraw your consent for your images/recordings being stored for archive purposes or used in publications, however, please note they cannot be removed from printed materials which have already been created.

From time to time, we may wish to continue to use your image in current communications for more than five years, if this is the case we will contact you at that time to request your renewed consent for use in publications after 5 years.

The University of Warwick is the Data Controller of any information you have entered on this form and is committed to protecting the rights of individuals in line with Data Protection Legislation. The University's Data Protection webpages provide further information on your rights and how the University processes personal data. If you wish to submit a data subjects rights request, make a complaint or report a suspected personal data breach, please contact the University’s Data Protection Officer by email at infocompliance@warwick.ac.uk.

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