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VUB-Warwick Joint Seed Fund Application form

Electronic Application Form - VUB-Warwick Seed Fund

Please confirm who is the lead applicant (required)
 

Section 1: Applicants

Section 1 requires details of the Warwick Principal Applicant; VUB Principal Applicant; (optional) Warwick/VUB Co-applicants. 

The Principal Applicant at the lead university will be accountable for project implementation and budget management and reporting. They are also the designated point of contact for project correspondence


 

Warwick Principal Applicant

Please complete the below section for Warwick Principal Applicant


 
Do you consider yourself an Early Career Researcher (ECR)? (required)
Does your employment contract cover the duration of the project funding period? (required)

VUB Principal Applicant

Please complete the below section for VUB Principal Applicant


 
Does your employment contract cover the duration of the project funding period? (required)

Co-applicants

Please complete the below section for any Warwick/VUB co-applicants


 

Warwick Co-applicants

 

VUB Co-applicants

 

 

Section 2: Project details

Please complete the Project project proposal document with full details of the project and case for support for Warwick Principal Applicants on Warwick-led projects.

Upload the completed document at the end of the form.

 

Section 3: Budget

Please include a breakdown of the budget in the project proposal document.

The maximum request is GBP £5,000 for Warwick or EUR €5,000 for VUB over a maximum 12 month period.  Warwick-led proposals with project running across two financial years (31 July) will need to complete budget tables showing the spread of costs over the two periods. 

Costs must be itemised in the project proposal document – e.g. for accommodation: number of people x number of nights x up to the maximum guide cost per night (please refer to the guidance document for clarification on costs).

Please provide total amount requested below:

Total budget requested

Budget requested in (required)
 

Section 4: Declaration of Support (Warwick led proposals only)

Please upload declarations of support at the end of the form.

All applications must be endorsed to ensure activities align with Faculty/Department priorities and that sufficient resourcing is available. An e-mail from respective Heads of Department/School is sufficient as statement of support.

Applications that do not include the endorsements before the call deadline will be ineligible.

Applications involving more than one Department/Centre must be supported by the Head of Department of the Principal Applicant and contain a statement confirming that the Heads of Department(s) or equivalent of each co-applicant also support the application.

The Declaration of Support must include the following statement:

The Department/Centre agrees to provide necessary facilities and confirms that the project would not entail a significant increase in the use of any University services and that any health and safety and ethical requirements have been considered and that the relevant approvals will be sought before the project begins.

 

 

Section 5: Research Integrity and Ethics

Additional information on applying for ethics is available from Warwick's Research & Impact Services  and VUB Sharepoint

Additional information of Export Controls Legislation is available from: Export Controls (for Warwick applicants)


 

Ethics and Sponsorship

This section is mandatory for Warwick applicants:

 


 
Will the project involve human participants, their data or tissue?
Does the project involve the NHS or Social Care?
Will the project involve animals?
Is the research commissioned by the military?
Is the research commissioned under an EU security call?
Will the research concern terrorist or extreme groups?
 

Export Control Due Diligence

Warwick PI only

Is your research funded by or are you collaborating with a non-UK military organisation? (required)

Please indicate if you are transferring (physically, electronically, or verbally) any technologies, material, equipment, or know-how to any non-UK organisation, in the following categories:

  1. Aeronautical and Space Technology;
  2. Applied Chemistry, Biochemistry and Chemical Engineering;
  3. Applied Physics;
  4. Biotechnology;
  5. Electrical and Mechanical Engineering;
  6. Instrumentation and Sensors;
  7. Materials Technology;
  8. Nuclear Technologies;
  9. Production and Process Technology;
  10. Telecommunications and Information Technology;
Are you transferring any of the above? (required)
Does the technology, material, equipment or know-how have the potential to support the design, development, production, stockpiling or use of nuclear, chemical or biological weapons? (required)

Is the Technology Readiness Level (TRL) of the project Level 4 or above?

(Clarification: The TRL is used as a guide to whether the project is basic scientific research or not, and therefore whether the project may be exempt from Export Control. Please complete this question to the best of your knowledge with respect to the entire project.)

TRL Level 4 or above? (required)
Do you have any concerns that the end user of this research could use the technology, material, equipment or know-how to support the design, development, production, stockpiling or use of nuclear, chemical or biological weapons? (required)
Are you receiving any technology, material, equipment or know-how from the US? (required)
I confirm that I am not applying to other ISR and RIS funds, including Horizon Europe Seed Fund (required)
 

Section 6: Document upload

Please upload the following documents:

  1. Completed Project proposal (max 4 pages).
  2. Two CVs; one each for the Principal Applicants from Warwick and VUB (maximum 3 pages of minimum font size 10 per CV)
  3. For Warwick-led projects one Statement of support (email or letter) from the Warwick Head of Department.

Please merge all documents into one PDF and name it with the following format: "[Warwick Applicant surname] UoWVUB Application March 2026 or VUBUoW Application March 2026"

e.g. Williams UoWVUB Application March 2026 / Janssen VUBUoW Application March 2026

Attach file
No files are currently attached.
Privacy notice

The University of Warwick and VUB University will process your personal data, being your full name, work phone number and email address, for the purpose of administering and reviewing your application to the VUB-Warwick Joint Seed Fund. In addition, if successful, your name, project title and amount awarded will be shared online. We may also use your name and project title to write and publish online a case study on your project.

The legal basis for processing this personal data is the performance of a contract and legitimate interest (legitimate interest – where we will be sharing your personal data as described above online). You may object at anytime by contacting warwickineurope@warwick.ac.uk. Please note if you do not want to have your details posted online or used to write a case study then these details will not be published online.

Your personal data will not be shared or disclosed to any third parties external to the University of Warwick or VUB University, except your name, project title and amount awarded which will be shared online and available worldwide.

Your personal data will not be transferred outside of the EEA, will be kept securely by the University of Warwick and will be retained for a period of 5 years, except that personal data which will be published online as above, and except that data which will be transferred to Stellenbosch University explicitly for the purpose of assessing and reviewing your application as part of our pre-contract steps.

You may exercise rights in respect of your personal data. These are the right of access to it, to rectify inaccurate information, to restrict processing or erase personal data, to object to our processing of it and to transfer it to another controller. If you wish to exercise a right please contact infocompliance@warwick.ac.uk

If you are concerned about the way we have processed your personal data please let us know and we will investigate those concerns. You may also contact our Data Protection Officer at dpo@warwick.ac.uk

If, after we have investigated, you are still concerned you may contact the data protection regulator. They can be contacted via www.ico.org.uk

The University of Warwick is the Data Controller of any information you have entered on this form and is committed to protecting the rights of individuals in line with Data Protection Legislation. The University's Data Protection webpages provide further information on your rights and how the University processes personal data. If you wish to submit a data subjects rights request, make a complaint or report a suspected personal data breach, please contact the University’s Data Protection Officer by email at infocompliance@warwick.ac.uk.

The University of Warwick is the Data Controller of any information you have entered on this form and is committed to protecting the rights of individuals in line with Data Protection Legislation. The University's Data Protection webpages provide further information on your rights and how the University processes personal data. If you wish to submit a data subjects rights request, make a complaint or report a suspected personal data breach, please contact the University’s Data Protection Officer by email at infocompliance@warwick.ac.uk.

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