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International

Data Sharing with Service Providers

You have been sent a link to this page because you are in receipt of one of the following scholarships to study at the University of Warwick in 2025/26 or you have been identified as eligible for additional support:

  • ASEAN – UK SAGE: Women in STEM
  • Commonwealth*
  • HESPAL*
  • Pathway*
  • Sanctuary*
  • WMG – Bseisu Foundation

The University of Warwick is offering you additional support with finding appropriate accommodation and will be granting you access to the University’s travel agent to enable you to make arrangements for your travel to the UK.

Accommodation

iQ is a private purpose built student accommodation provider with many properties across the UK. Weaver PlaceLink opens in a new window is one of their properties located in Coventry city centre and it is a popular choice for students at the University of Warwick who are looking for traditional university style accommodation with the benefits of the city centre on the doorstep. A standard study bedroom will include an en-suite bathroom, double bed, storage and study space and access to a shared kitchen.

Warwick Accommodation have negotiated preferential terms for scholars that include:

  • No deposit
  • No guarantor
  • No place no pay (in case of no visa)
  • Monthly payments rather than termly/ biannual to align with stipend payments
  • 50 week contracts
  • No requirement for first payment until after enrolment

iQ will contact you with information and guidance on how to secure a room under these terms once you have given consent for us to share your information. The contract will be directly with iQ Weaver Place and you should carefully check the terms and conditions before accepting.

Please note that even if you provide your contact details and receive a booking contract, you do not have to take up this arrangement with iQ at Weaver Place. If you choose to find something independently, please do make use of the information on the Warwick webpages and Warwick StudentPadLink opens in a new window.

Travel

Key Travel is Warwick's travel agent and has been arranging travel for staff and scholars for many years. We have established an online booking process that enables you to select the flights you want and the request is then sent to the University for approval and payment.

*Commonwealth Scholars: please note that your flights should be booked via Diversity Travel, the Commonwealth Scholarship Commission’s Travel Agent. You have been emailed information about how to do this. You should only complete the form below if you would like to be offered accommodation by one of the University's partner providers.

*HESPAL, Pathway and Sanctuary scholars: flights to and from the UK are not included in the terms of your scholarship and you should make your own arrangements to travel to the UK.

In order to give you access to these arrangements, we need to share your contact details with: IQ Student Accommodation (Weaver Place accommodation) and Key Travel and require your consent to do so.

Please complete the short form below and tick the appropriate boxes. This should be completed as soon as possible and before 18th August.

Please check the box below to confirm you agree and give consent for Warwick to share the details you provide on this form with IQ Student Accommodation for the express purpose of arranging accommodation for your period of study at Warwick. (required)
Please check the box below to confirm you agree and give consent for Warwick to share the details you provide on this form with Key Travel for the express purpose of arranging travel to and from the UK in association with your period of study at Warwick. (required)

Privacy notice

The University of Warwick will process your personal data (full name, date of birth, Warwick ID and contact details) for the purposes of referring you to on of our partner service providers.

The legal basis for processing this personal data is consent and/or necessary for the performance of a contract.

Your personal data will not be shared or disclosed to any third parties external to the University of Warwick except IQ Student Accommodation Weaver Place and Key Travel who will process your personal data for the purposes of making you an accommodation offer or booking your travel to the UK.

 

Your data will be kept securely by the University of Warwick and will be retained in accordance with the University’s records retention schedule.

The University of Warwick is the Data Controller of any information you have entered on this form and is committed to protecting the rights of individuals in line with Data Protection Legislation. The University's Data Protection webpages provide further information on your rights and how the University processes personal data. If you wish to submit a data subjects rights request, make a complaint or report a suspected personal data breach, please contact the University’s Data Protection Officer by email at infocompliance@warwick.ac.uk.

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If you have any questions please email sponsors@warwick.ac.uk.

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