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Vevox Glossary

A

Active learning

Where students are actively involve in the learning process, rather than passively, thoughtlessly, present. Active learning may involve greater physical involvement, with students on their feet. It may involve students editing or creating digital artefacts. In either case, students actively co-construct knowledge, events, and objects, and have a higher degree of emotional, cognitive and behavioural engagement.

Adding in question slides

You can add a poll (question) slide into your Powerpoint file by opening the Vevox tool bar, and selecting the Add Poll Slide button.

Add a new slide

Choose a question type, configure it (for example with a correct answer), and add the slide. You can re-order the slide just like any other ordinary Powerpoint slide.

Create the question slide

C

Create questions in the dashboard
  1. From within a meeting, select the Polls tab.
  2. Click on Create New Poll.
  3. Type in your question.
  4. Choose a question type from multichoice, word cloud, text, rating, and numeric.
  5. Configure the response options.
  6. For multichoice and numeric you can set correct options.
  7. Click add.
  8. You can drag questions up and down to change the sequence the questions appear in.

D

Data tab

When you open a meeting in the Vevox dashboard, you will see an option listed along the left for Data.
The data option
You can use this to access and analyse student responses to questions and messages posted in Q&A. You can also download the data and analyse it in Excel.

Download response data

Access the Data page for a meeting in the Vevox dashboard, and then download the data report. Open the file in Excel.

Download data link

E

Export and import questions

1) Select all of the questions you want to export.

2) Export the questions as poll templates, which downloads a file of type .json (this is a data file).

3) Import the file to a different meeting.

Export and import questions

F

Free Vevox account

If your teaching does not qualify for a full account, or you just want to evaluate Vevox, you can request a free educational license from the Vevox web site. You should use a non-Warwick and non-WBS email address for this.

I

Instructions slide

A special slide, added in using the Vevox Powerpoint add-in, that tells the students how to connect to a meeting, including the url and the meeting id.

Make sure that you have connected the slide show to a Vevox meeting, then add in the instructions slide (use the button marked with a red square in the image below).

You may need to type in the web address that the students should access: http://vevox.app (at it to the area marked with a red outline in this image):

Instructions slide

L

Large-group teaching

Where the teacher spends a significant amount of time addressing the whole class, the size of which means that the teacher cannot easily hold discussions with each and every individual. Vevox overcomes some of the barriers that occur in these circumstances, allowing the teacher to personalise the learning experience and respond to students more effectively.

Layout menu

When in Present mode, move your mouse to the bottom of the screen to see the control bar. Select layout, and then configure the options as required.

layout options

Learner analytics

Analysing data for the performance of individual students, for example to measure learning gain.

See also learning analytics.

Learning analytics

Analysing performance and behaviour data in relation to teaching and learning activities, so as to understand and improve teaching and learning practices. This assists responsive teaching.

This may be an analysis at a group or individual level.

See also learner analytics (tracking and analysing individual students).

Learning gain

A measure of the extent to which students have achieved intended or emergent learning outcomes as a result of engaging in formal or informal learning activities.

M

Meeting control

In Present mode, move your mouse to the bottom of the window to reveal the control bar. Use the arrows to move through your sequence of questions. Open the poll to send a question to the students. Close it, and then send the results to the students' screens.

Meeting control bar

Moderate Q&A

By enabling moderation, messages from students (in the Q&A system) do not get sent to the whole class until you approve them. In the Q&A section of the dashboard, switch moderation on or off as required (we have it set to on by default):

Moderation switch

You can then view messages before they appear to the whole class. You can send a message direct to Published and it will be sent to the class. Or send it to hidden to reject it. Here is a screenshot:

Moderation process

Multichoice

A type of question in which the student choices from a set of options. It can be set to allow up to three choices. The question may or may not have a correct answer specified.

Mute display

On the lectern control panels in IT Services managed teaching rooms, you will find a Mute button. Press this to make the main screen go blank.

Mute button on the lectern control

N

Numeric

A type of question with a numeric answer within a specified range, and to a specified number of decimal places. An error margin may be specified.

Not available in PowerPoint polling, instead use the Vevox dashboard.

P

Peer learning

Where are get students to work together and learn from each other. This might involve team work on a challenge. Or we could get one student to teach the other student (taking turns). The act of teaching is a good way to develop and practice understanding. The physicist Eric Mazur documented many such techniques in his book Peer Instruction (1996).

Cover of Peer Instruction

Present mode

You can use the Present mode to display student messages (Q&A) and questions to the students in a simple, minimal, interface. Start Present mode from within the meeting page in the Vevox dashboard, by clicking on the orange button.

Start present mode

Q

Q&A channel

Students can use this to send messages to you and the whole class. You can switch this off, or set it to be moderated. Students can "like" each other's messages. You can show the most liked at the top of the list.

R

Rating

A type of question in which students rate a statement from one to five stars.

Reset questions

You can delete answers from a single question, or all questions in a meeting. View the poll questions in the meeting, and to delete a single question click on the down arrow on the Push Results button, and select Clear Results. Or to delete responses from all of the questions, Select All, then Clear Results.

Delete student responses

Responsive teaching

Where we actively respond to the needs and interests of the students as they develop during the learning process. In its simplest form, we get students to answer or ask questions, we consider their responses, and we respond to their needs. This may also include engaging students in co-designing before, during and after they participate in modules and programmes, and using inputs from alumni. Responsive teaching requires a process of actively gathering feedback and data, reflecting and redesigning. By leaving space in the curriculum for flexible learning, and by changing the relationship we have with students (as partners), we can enable more responsive teaching.

Responsive Teaching: Cognitive Science and Formative Assessment in Practice by Harry Fletcher Wood, 2018.

Cover of Responsive Teaching Cognitive Science and Formative Assessment in Practice by Harry Fletcher Wood

S

Start a meeting

Before using a Vevox meeting, you must start it. You can only have one meeting running at a time. If you already have a meeting running, you will be prompted to stop it before starting the new meeting (a message appears at the bottom of the web page). The meeting control looks like this:

Start and stop meetings

Start vevox

Once the plugin is installed on your Windows PC, you should find a shortcut to Vevox on your desktop. On ITS managed computers, this should already be there. If not, access the Software Centre through the Start Menu, and install Vevox.

Use the shortcut to start Vevox (see image below). An introductory Powerpoint will load, with the Vevox tool bar added to Powerpoint. You can close this slide show now. If you open Powerpoint on the same computer again, the Vevox add-in should be pre-loaded.

Vevox shortcut logo

Student profiles

The use of student profiles enables learner analytics.

If you switch on student profiles in your meeting settings, then you will be able to track the responses from each individual student across all of the questions.

With profiles switched on, when the student connects to your meeting, they will be asked to enter their name (this does not need to be their real name, and is not connected to a Vevox account).

Please explain to the students that you are tracking their responses, and what you will do with the data.

Survey

Using Vevox we can create a survey for a class to complete in their own time. The survey belongs to a meeting that students have access to. The survey is only active when the meeting is running. If you start another meeting, the survey will not be active, as each person can only run one meeting at a time.

Switch off Q&A

There is a switch for turning off Q&A for a meeting in relevant section of the meeting page in the Vevox dashboard.

T

Text

A type of question. Students submit a text of up to 140 characters in length.

To share longer texts, use the Q&A facility.

Not available in PowerPoint polling, instead use the Vevox dashboard.

Turning Point clickers

We have a supply of hardware "clickers" that can be handed out to students to allow them to respond to questions embedded into PowerPoint. They use the Turning Point system (load your PowerPoint through the Turning Point desktop software, plug in the USB receiver, add question slides). This does not work with Vevox. Turning Point is installed on all IT Services managed computers, or available from the Software Centre. You do not require a TurningPoint licence for this.

Clickers are available for loan from the IT Services Helpdesk.

V

Vevox account

A user account that allows you to create and run Vevox meetings. IT Services at Warwick has 100 licensed accounts available in 2019. These accounts include the full set of features, and can be used with up to 1500 students at a time. Accounts are provided to teachers who can confirm that they will use it in multiple sessions of large-group teaching to enable active learning, responsive teaching, and/or peer-learning.

You can also get a free account, limited to 100 students at a time, and with limited functionality.

Vevox add-in

The add-in adds the Vevox toolbar to Microsoft Powerpoint (currently Windows only). This allows us to add questions into slide shows, and to connect a slide show to a Vevox meeting (teaching session). Once installed, you can start Powerpoint with the add-in loaded by running the Vevox app (search for it in the start menu). Once you have run Vevox in this way on a PC once, the Vevox add-in should always be loaded when you start Powerpoint again.

The add-in is available for all IT Services and WBS managed computers (you might need to install it from the Software Centre).

If you manage your own computer you can download the add-in here.

Vevox dashboard

The web site that we use to create and manage Vevox meetings (teaching sessions). It can be used to add and run polling questions, run Q&A (where students send messages to the teacher and the whole class), analyse response data, export and import data and questions, and lots more.

Vevox meeting

A teaching session using Vevox, with its own meeting id. A meeting contains polling questions, Q&A (which can be switched off), survey questions, and student response data).

Students connect to a meeting by using the mobile app (available from app stores) or a web page: http://vevox.app

We usually use a single meeting for a single teaching session, but in fact this is not necessary. You can reuse a meeting for multiple live sessions, with the same or additional questions.

Before using a Vevox meeting, you must start it. You can only have one meeting running at a time. If you already have a meeting running, you will be prompted to stop it before starting the new meeting (a message appears at the bottom of the web page).

W

Word cloud

A type of question. The student provides one or more phrases. When the polling stops, a word cloud is built from the words. The more frequent phrases appear larger in the word cloud. This works best with larger groups. However, you can allow each student to post as many times as they like.

X

XY plot

A type of question where students rate items by two criteria for which the results are displayed as a scatter chart.

For example, students have to rate the likelihood and impact of flooding, theft, twister, earthquake and housefire:

Scatter chart with ratings of risk of different threats