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Digital Screens Content Submission

Due to how busy the screens can get, we may not be able to schedule your content. Standard playlist content will be scheduled for 4 weeks by default.

If you require any further advice, please contact before making your submission. If your submission includes a survey, please content to discuss before submitting.

We are currently short-staffed in the Digital Events team so we request additional time to process any requests. Please allow up to 10 working days for content to be published. The team do not work weekends so anything requested on a Friday may not be seen until at least the following Monday. 

Requested Digital Screen(s) (required)

Please ensure you are submitting content in the correct format/dimensions as listed for each type of screen (Piazza Big Screen, Oculus and Digital Signage). They each have specific guidelines so we cannot publish one file to all three. We do not have the resource in the team to reformat your content so any incorrect submissions will cause delays and possibly lead to your content not being published in time.

Your submission will be automatically forwarded to the accommodation team to review for the screens in the Halls of Residences. They may reply to you separately.

If you're submitting content to advertise an event or share a recent news item, have you considered utilising our new Feeds option?

Where does your content best fit? (required)

Please ensure you've read through the guidance and dimensions for the Big Screen, Oculus and General Global Screens before uploading files for your submission. If you submit assets with incorrect dimensions, your submission will be rejected.

Your assets will be deleted once they reach the end of their scheduled display period.

Guidance (required)
Attach file
No files are currently attached.

Upload your files here, or add a link to the content description for other file sharing sites (such as my files or wetransfer). You can submit several versions of the same asset in one submission (assets with different dimensions for the different screens, for example).

You will remain the content owner of any submitted content, and will remain liable for any licencing or permissions required to display copywritten content. If you're unsure please email Brand Resource with any questions.

Copyright (required)
Privacy notice

The data on this form relates to your submission of content. The date and time of your submission, your identity and the content you have submitted will all be stored, but will not be used for any purpose other than processing and scheduling the content you have submitted.

The University of Warwick is the Data Controller of any information you have entered on this form and is committed to protecting the rights of individuals in line with Data Protection Legislation. The University's Data Protection webpages provide further information on your rights and how the University processes personal data. If you wish to submit a data subjects rights request, make a complaint or report a suspected personal data breach, please contact the University’s Data Protection Officer by email at

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