We have created new email templates and headers for all of the academic departments in line with the refreshed simplified brand including the dept lock-ups (apart from Classics, SMLC, WBS, PPE, PPL, EPP, Cyber Security, see below). These can be used on all your dept emails moving forward, including Open Day emails (and apart from OHOD emails which have the OHOD branding).

There is a slightly new format/process with these as the template will now just contain the footer and the header image will be inserted into the email as a snippet instead. This will enable us to swap header images out without having to create new templates every time.

**The template/footer also contains some code which helps with formatting and font issues, so it’s really important that these are updated.

Template/footers

New templates/footers have been created and can be found here: https://your.warwick.ac.uk/admin/email/template/summary and they can also be accessed from the ‘Departmental 2024’ folder on the left of that page.

They have been updated directly from the depts previous footer so will include all the old info/social links. Main difference being the light grey background colour and we switched out the square social media icons for round ones with a consistent shape, like in the OHOD footers.

New footer example:

Old footer example:

Changing template/footer on an email

You can change the template/footer on an email by going to the content tab of the email and clicking the template icon in the top left (marked in yellow below). Then search for your template (using ‘Dept name’ UG Aubergine 2024 MASTER + No Header’) and double click to add it in.

Header images

The headers will look like this example for Maths.

They have been uploaded into snippets already which you can find in the Content/Snippets section of Azorus, here: https://your.warwick.ac.uk/admin/content/snippet/summary and in the ‘Departmental headers’ folder on left hand side of that page.

Adding header images in an email

To add the snippet into the email, from the content section of the email click the add new snippet icon which looks like a stack of paper and then ‘add existing snippet’:

You can either search for your dept snippet using term ‘Dept name standard header’ or find the header in the ‘Departmental headers’ folder on the left hand side of that page. Double click and that will add your header into the email and then just drag it to the top of the email.

Depts with no logos

New brand logos have been signed off between depts and the brand team and we don’t currently have any for the following depts:

· WBS (uses own branding)

· Cyber Security

· SMLC

· PPE

· EPP

· PPL

· Classics

If you would like a new brand header you will need to liaise with brand@warwick.ac.uk to request one.

In the meantime, the brand team have advised that you can use the generic brand header (without dept name alongside), like this one with a snippet underneath with the dept name.

Both the generic header and the dept name header are saved in your department header folder on the snippets page: https://your.warwick.ac.uk/admin/content/snippet/summary Both will need to be added to the top of the email, if using.