Policy Number: NHE-02CA75-0013-52
Policy Dates: 1 August 2020 to 31 July 2021
Excess: £2,000 Accidental Damage, Fire, Theft and Windscreen - payable by the department
In order for vehicles to be insured, notification must be made to insuranceservices at warwick dot ac dot uk if they are being used by the University for a continuous period of 14 days or more
What to do in the event of an Accident
All drivers should promptly, in no less than 5 working days, report the accident directly to Zurich on 0800 916 8872 quoting policy number NHE-02CA75-0013-52, even if there is no damage to our vehicle. Failure to report an accident in a timely manner may result in the insurer not dealing with a claim. You must then email the Zurich claim reference number to firstname.lastname@example.org together with the registration number, photos of the damage and the name of the hire company (e.g Enterprise, Midhire, Northgate) if the vehicle has been hired from them.
Should an accident occur on no account should liability be admitted. If blame is admitted this could invalidate the University of Warwick Motor Insurance Policy.
Any third party correspondence should be forwarded unacknowledged to the University's Insurance Office immediately.
Any summons, notice of proceeding or prosecution, inquest or fatal injury must be forwarded to the University's Insurance Office.
If the vehicle is owned/leased by the University then contact Insurance Services Team email@example.com in order for an estimate and repairs to be carried out by a garage approved by our insurer.
The £2,000 excess is payable directly to the vehicle repairer by the department.
As soon as a date has been agreed to repair the vehicle please raise a purchase order for £2,000 for the repairs/excess and let the repairer know the purchase order number to ensure that the vehicle can be returned after repair in a timely manner. If the repair cost is below £2,000 then adjust the purchase order accordingly.
Courtesy cars may be available from the repairer but cannot be guaranteed.
If hired from a hire company (e.g Enterprise, Midhire, Northgate), then contact the hirer to organise repairs if they are contractually obliged to repair the vehicle. Please note it is important that this is actioned quickly to prevent excessive additional hire charges.
Please note that hire companies may make a charge for the loss of use in the event of an accident involving one of their vehicles. This is an uninsured loss under any policy.
The cost of the excess and any uninsured loss is payable by the department hiring the vehicle.
Use of Motor Vehicles
The policy provides Comprehensive cover for motor vehicles owned, hired, leased or loaned to the University.
The use of the vehicle(s) allowed by the policy is as follows:
- For the Business of the University of Warwick only
Coaches are not covered; departments must take out separate insurance with the hire company.
Vehicle insurance premium cost is payable by departments.
- Use for racing competitions trials or rallies (other than road safety rallies and treasure hunts)
- Use for racing pacemaking reliability trial or speed testing
- Use for hire or reward
- Use for carriage of passengers for hire and reward
- Use while drawing a greater number of trailers in all than is permitted by law
The person(s) permitted to drive the vehicle(s) are as follows:
- be a Warwick employee or student
- hold a full UK or EU equivalent licence (any DD,DR, INS offences/penalties or accumulation of penalty points in excess of 3 points to be referred to Insurance Office)
- not have been disqualified from driving
- completed the Authorised Driver Registration Form (see below link)
Departments must ensure that individuals are suitably qualified to drive and must obtain a copy of the driving licence of anyone intending to drive a vehicle owned or hired by the University (a provisional licence is not acceptable). Driving licences should be examined at least once every 12 months. This can now be done by seeking the drivers permission to examine the drivers licence on the DVLA website.
Please note there are additional requirements and restrictions for driving a minibus.
Employees privately-owned vehicles
The policy does not provide cover for the use of privately-owned vehicles on University business. Staff using their own vehicles on University business must ensure that their own private motor insurance covers them for occasional business use and has a valid MOT certificate (if applicable). It is important to note that work-related travel includes using your personal vehicle to travel from one part of campus to another (for instance travelling from Gibbet Hill to Main Campus), as well as travel to off-campus destinations.
If you are carrying a passenger then this must be done in line with the University's procedures and Government Guidelines.
The policy does not provide Breakdown cover. It is the responsibility of Departments to arrange Breakdown cover.
You will need to obtain a letter of authority from the vehicle owner to take the vehicle outside the UK.
The UK left the European Union on 31 January 2020 and is now in the transition period whilst the UK and the European Union negotiate a new relationship. During this period the UK-EU trading relationship remains the same and Green Cards will not be required for driving in the EU. Depending on the new relationship Green Cards may be required at the end of the transition period, after 31 December 2020. We will continue to monitor the impact of the deal negotiations and should Green Cards be required after the transition period further information will be provided.
For any queries please contact: Insurance Services