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HR & Payroll Cut-Off Dates in SuccessFactors

Please find below the monthly HR and Payroll cut-off dates by type of process.

Please be aware that certain processes require approval in SuccessFactors after submission to us. This means that you will need to submit such requests in advance of the cut-off date, allowing enough time to gain the approval(s) you need.

The table below indicates where you will need to allow time for in-system approvals. Please note that overall timescales should not be increased by this change – the time normally taken to gain approval for a request is simply moving to a different stage in the process.

We will only be able to process items in the current payroll month that have been submitted (and where required have been granted all necessary approvals) in SuccessFactors by the relevant cut-off date.

  Cut-off for requests to be paid on 23rd July '21 Cut-off for requests to be paid on 24th Aug '21 Cut-off for requests to be paid on 24th Sept '21 Cut-off for requests to be paid on 22nd Oct '21 Should requests be submitted or approved by the cut-off?
Adverts N/A N/A N/A N/A N/A – no monthly cut-off
Changes of personal details - address, bank details, adding of National Insurance Number 1 July 2 Aug 2 Sept 1 Oct Approved within SuccessFactors by cut-off for process in that month
Changes of personal details - requiring line manager confirmation (i.e. changes of legal name or salutation) 1 July 2 Aug 2 Sept 1 Oct Input to SuccessFactors by cut-off
Leavers - employees, temporary/variable workers (VAM) and visiting/honorary associates 1 July 2 Aug 2 Sept 1 Oct Approved within SuccessFactors by cut-off for process in that month

Mid-employment change – requiring Approval to Appoint/Amend (ATA)

1 July 2 Aug 2 Sept 1 Oct Approved within SuccessFactors by cut-off for process in that month

Mid-employment change - not requiring Approval to Appoint/Amend (ATA)

1 July 2 Aug 2 Sept 1 Oct Submitted via AskHR portal by cut-off

New starters - employees and visiting/honorary associates

1 July 2 Aug 2 Sept 1 Oct Submitted via AskHR portal by cut-off

New starters - temporary/variable workers (VAM)

30 June 28 July 27 Aug 27 Sept Submitted via AskHR portal by cut-off
Other amendments - for temporary/variable workers (VAM) 1 July 2 Aug 2 Sept 1 Oct Submitted via AskHR portal by cut-off
Overtime (including one-off payments) 1 July 2 Aug 2 Sept 1 Oct Approved within SuccessFactors by cut-off for process in that month
Pension contributions or additional contributions changes 1 July 2 Aug 2 Sept 1 Oct Submitted to Pensions by cut-off
Sickness absence 1 July 2 Aug 2 Sept 1 Oct Initiated in SuccessFactors by cut-off
Temporary/variable worker (VAM) worked hours – for workers submitting claims via SuccessFactors timesheet 1 July 2 Aug 2 Sept 1 Oct Approved within SuccessFactors by cut-off for process in that month
Temporary/variable worker (VAM) worked hours – for departments submitting multiple workers’ claims via a batch worksheet 1 July 2 Aug 2 Sept 1 Oct Submitted via AskHR portal by cut-off
Time-off with payroll impact that requires approval – maternity/adoption leave, paternity leave, shared parental leave, unpaid leave 1 July 2 Aug 2 Sept 1 Oct Approved within SuccessFactors by cut-off for process in that month

Please download forms directly from the website each time, to ensure you are using the most up-to-date form.