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HR & Payroll Cut-Off Dates in SuccessFactors

Please find below the monthly HR and Payroll cut-off dates by type of process.

These dates will not alter with the launch of our new HR system, SuccessFactors. However, please be aware that certain processes will change so that the required approval is managed within the system after submission rather than approval needing to be secured before a request is sent to us. This means that you will need to submit such requests in advance of the cut-off date, allowing enough time to gain the approval(s) you need.

The table below indicates where you will need to allow time for in-system approvals. Please note that overall timescales should not be increased by this change – the time normally taken to gain approval for a request is simply moving to a different stage in the process.

For further details about how the transition from an existing process to the new process will be managed post go-live of SuccessFactors, please see the Summary of Processes document.

We will only be able to process items in the current payroll month that have been submitted (and where required have been granted all necessary approvals) in SuccessFactors by the relevant cut-off date.

  Cut-off for requests to be paid on 24th August Cut-off for requests to be paid on 24th September Cut-off for requests to be paid on 23rd October Cut-off for requests to be paid on 24th November Cut-off for requests to be paid on 17th December Cut-off for requests to be paid on 22nd January Should requests be submitted or approved by the cut-off?
Adverts N/A N/A N/A N/A N/A N/A N/A – no monthly cut-off
Changes of personal details - address, bank details, adding of National Insurance Number 3rd August 3rd September 2nd October 3rd November 30th November 5th January Approved within SuccessFactors by cut-off for process in that month
Changes of personal details - requiring line manager confirmation (i.e. changes of legal name or salutation) 3rd August 3rd September 2nd October 3rd November 30th November 5th January Input to SuccessFactors by cut-off
Leavers - employees, temporary/variable workers (VAM) and visiting/honorary associates 3rd August 3rd September 2nd October 3rd November 30th November 5th January Approved within SuccessFactors by cut-off for process in that month

Mid-employment change – requiring Approval to Appoint/Amend (ATA)

3rd August 3rd September 2nd October 3rd November 30th November 5th January Approved within SuccessFactors by cut-off for process in that month

Mid-employment change - not requiring Approval to Appoint/Amend (ATA)

3rd August 3rd September 2nd October 3rd November 30th November 5th January Submitted via AskHR portal by cut-off

New starters - employees and visiting/honorary associates

3rd August 3rd September 2nd October 3rd November 30th November 5th January Submitted via AskHR portal by cut-off

New starters - temporary/variable workers (VAM)

29th July 28th August 29th September 29th October 26th November 17th December Submitted via AskHR portal by cut-off
Other amendments - for temporary/variable workers (VAM) 3rd August 3rd September 2nd October 3rd November 30th November 5th January Submitted via AskHR portal by cut-off
Overtime (including one-off payments) 3rd August 3rd September 2nd October 3rd November 30th November 5th January Approved within SuccessFactors by cut-off for process in that month
Sickness absence 3rd August 3rd September 2nd October 3rd November 30th November 5th January Initiated in SuccessFactors by cut-off
Temporary/variable worker (VAM) worked hours – for workers submitting claims via SuccessFactors timesheet 3rd August 3rd September 2nd October 3rd November 30th November 5th January Approved within SuccessFactors by cut-off for process in that month
Temporary/variable worker (VAM) worked hours – for departments submitting multiple workers’ claims via a batch worksheet 3rd August 3rd September 2nd October 3rd November 30th November 5th January Submitted via AskHR portal by cut-off
Time-off with payroll impact that requires approval – maternity/adoption leave, paternity leave, shared parental leave, unpaid leave 3rd August 3rd September 2nd October 3rd November 30th November 5th January Approved within SuccessFactors by cut-off for process in that month

Please download forms directly from the website each time, to ensure you are using the most up-to-date form.