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Applying for an NI Number

Applying for an National Insurance Number (NI number)

Please visit https://www.gov.uk/apply-national-insurance-number for details of how to apply

Who can apply?

Anyone who works at the University, is resident within the UK and paid through Unitemps, the Variable Monthly Payroll (VAM), Sessional Teaching Payroll (STP) or the Salary payroll (SAL).

How do I know that I need an NI number?

You are a non-UK national who has never applied for an NI number and are paid through one of the above. You may also receive a letter from the Payroll team each time you are paid advising you that we do not hold an NI number on file.

I have already applied but you keep sending me reminders. Why?

Each time you are paid your records are checked to ensure that we hold a valid NI number. If we do not then a reminder letter is issued even though an application has been made. This is intentional. Occasionally applications go astray and these letters act as a reminder that there is no NI number recorded on file. Also, DWP advise the individual rather than the employer, therefore the tear off slip at the bottom of the letter makes advising the Payroll team easier.

I haven’t heard anything. Can the Payroll team chase the application for me?

Unfortunately no, the Payroll team doesn’t process the application and DWP will only discuss the application with the individual (Tel: 0300 200 3500)

DWP have confirmed my NI number, what happens next?

DWP will send a confirmation letter advising what number has been allocated to you. Once you receive this then please let us know. This can be done by either:

  • Bring the letter to the Payroll Office (2nd Floor, University House) along with proof of identity
  • Return the tear off slip from the bottom of the reminder letter sent to you just after payday
  • Complete sections 1, 6 and 7 of the ‘detail amendment form’. If you do not have IT access then either call us on ext. 74444 / externally on 024 765 74444 or drop an email to payroll@warwick.ac.uk and we send the form to you