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Understanding your payslip

We aim to pay everyone accurately every month, but it is important that you check your payslip and, if there is anything that you don't understand or think may be incorrect, then please contact the payroll at warwick dot ac dot uk department as soon as possible.

1) University Number - This is your staff number which is also on your staff card

2) NI No./code - your National Insurance number and code. The code will mainly be A, but C if you are over the age of retirement.

3) Tax code and Basis: Some of the most common tax codes are:

  • 1257L (the standard tax code for 2020/21,which corresponds to a tax allowance of £12,570). This usually changes each tax year. Your code may be slightly different if you have allowances or additional taxable earnings.
  • BR - if you have other employment or if you've started with us and don't have a P45 and haven't yet completed a P46 (BR means that all your pay will be taxed at 20%).
  • 0T - your allowances have been used up or reduced to nil, so your income will be taxed at the relevant rate (20,40 or 45%)

Basis - Most tax codes will be cumulative (C), so your earnings to date are compared to your tax allowance to date.

Another possibility is W1/M1 where your earnings are taxed purely on the basis of your earnings that month.

If you think your tax code is wrong, you must inform HMRC as soon as possible.

4) Tax Period & "Ending": the tax year runs from April to March (tax period 1 to 12). Ending refers to the last day in the month in which you are being paid. Even though the University pays employees on its main payroll on 24th of the month, your pay is for the whole of the calendar month. If you leave before the end of the month, your final pay will be calculated on the number of days you have worked compared to the total number of working days that month, so if your final day was the 14th May 2021 your final pay will be 10/21 of your normal full month's pay.

5) Payments: here all your payments are itemised. Your salary figure should equate to 1/12 of your annual salary (before any salary sacrifice arrangements). Note that if you are in any salary sacrifice schemes such as for pension, childcare or cycle to work, you will see a negative figure here. NB If you have opted out of salary sacrifice for your pension but now wish to opt in, you must contact the hr dot pensions at warwick dot ac dot uk department and, if you are eligible, you will be opted in from the following April.

6) Non-taxable pay (inc pension): items such as pension contributions (including pension AVC payments) and Give as you Earn (GAYE) contributions are deducted from your pay when calculating how much is taxable.

7) Taxable pay: this is a total of your payments less any salary sacrifice deductions, pension (including AVC) payments and GAYE.

8)Deductions: these may include car parking, bus passes, Union subscriptions, Student Loan, Give As You Earn, tax and National Insurance (NI). If you have opted out of salary sacrifice pension, you will see your pension contributions as a deduction here.