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Understanding your payslip

Payslip refresh

Please be aware that payslips will look a little different from October 2022. Please note that there is a change to the name of the Tax Office from Coventry Greyfriars to Coventry and Warwickshire but our Tax Office Code (190) and Tax Reference (U50) remains the same.  

How to access your Payslip 

In SuccessFactors click on "My Profile" on your homepage; you will see a tab called "payslips" where there is a list of available payslips, click on the link and your payslip will open as a pdf document. If you hold more than one assignment in SuccessFactors, your payslip information will only be visible on your primary assignment.  

How to read your payslip  

Your payslip holds all the important information that you will need to know. We have provided an annotated example of a payslip below to help you to understand your payslip. The reference numbers link to the explanation given under the heading payslip terms.

You may notice that some terms have been altered on the payslip descriptions. Below is a table explaining a few of the most common changes that you may see: 

Old Description

New Descriptor


Commercial Bonus

Busy Bees Scheme - SS

Computershare SS

Busy Bees Scheme SS - Pen'ble



Net Overpay Recovery

Debt Recovery

University ShPP

Enhanced Parental Pay

Stat Maternity Pay

Maternity Pay

Stat Mat Pay Offset

Univ Maternity Pay

Statutory Adoptn Pay

Adoption Pay

Stat Adop Pay - Offset

Univ Adoption Pay


Shared Parental Leave

University ShPP

Sick pay is now displayed as separate figure for full or half pay. Previously it was within salary figure.


Payslip terms

1. Personnel number: If you have more than one contract you may have several personnel numbers. Your payslip will only display your personnel number from your primary contract. 

2. NAT. INS: If you have a National Insurance number (NI) it will be displayed here. Everyone will have a NI category code usually an A, but C if you are over the age of retirement.

3. Tax code: Common codes include 1257L (Standard tax code for 2022/23 which corresponds to an annual tax allowance of £12,570). This usually changes each tax year. Your code may be slightly different if you have allowances or additional taxable earnings. BR If you have another source of income or if you've started with us and don't have a P45 and haven't yet completed a P46. This means that all your taxable pay will be taxed at 20%. 0T If your allowances have been used up or reduced to nil, your income will be taxed at the relevant rate (20%, 40% or 45%). If you think your tax code is wrong, you must inform HMRCLink opens in a new window directly.  

4. Basis: There are two bases: Cumulative (C) your earnings to date are compared to your tax allowance to date and Week one/Month one (W1/M1) you are taxed purely on your taxable pay in that month.  

5. Tax Period & "Ending": The tax year runs from April to March (tax period 1 to 12). Ending refers to the last day in the month in which you are being paid. Even though the University pays employees on its main payroll on 24th of the month, your pay is for the whole calendar month. 

6. Payments & Units: Your salary figure should equate to 1/12 of your annual salary (before any salary sacrifice arrangements). Note that if you are in any salary sacrifice schemes such as for pension, childcare or cycle to work, you will see a negative figure here. Units will display total hours worked for certain payments such as overtime. Where there are arrears (*) this is a reference to a previous month's adjustment. 

7. Non-taxable pay (inc pens): Items such as pension contributions including 'Additional Voluntary Contributions payments' (AVC) and 'Give as you Earn' (GAYE) contributions are deducted from your pay when calculating how much is taxable.  

8. Taxable pay: This is a total of your payments less any salary sacrifice deductions, pension (including AVC) payments & GAYE. 

9. Total payments: Total payments is the sum of non-taxable pay and taxable pay (7 plus 8). 

10.Deductions: These include tax and national insurance (NI). If you have Union Subscriptions, Student Loan, GAYE these will appear here. If you are in a non-salary sacrifice pension, you will see your pension contributions as a deduction. Underneath this column is the total sum of deductions in the month. 

11.Net Paid: Total payments less the total deductions.