Who we are

University of Warwick, a royal charter company with registered number RC000678, with offices at University House, Kirby Corner Road, Coventry CV4 8UW

The source from which your personal data originates

The data will be provided by either yourself directly as the parent/supporter of a prospective student or provided by a prospective student themselves. The data will be captured on event booking or request for information forms.

The categories of your personal data that we will process

First and Last Name, Email address.

The special categories of your personal data that we will process

None

Our lawful basis for processing your personal data

The processing is necessary for the purposes of ours or somebody else’s legitimate interests.

We will only use your data to send relevant and timely communications to enable you to support your prospective student in deciding if Warwick is one of the universities they wish to apply to and ultimately choose as their preferred destination for study.

Our purposes for processing your personal data

We know parents/supporters are highly influential, especially at an Undergraduate level, and have different concerns/areas of interest to the prospective student. By providing relevant information based on what a parent/supporter needs/wants to know we believe that we can have more informed and supported prospective students overall choosing Warwick to apply to.

Who we will share your personal data with

None, only relevant and approved members of Warwick staff with access to the CRM system will be able to see this data.

Will we transfer your personal data outside of the United Kingdom

No

Will we use automated means (e.g. profiling) to make decisions about you

No

Are you obliged to provide this personal data

No

How long will we keep your personal data

We keep all personal data in accordance with our Information and Records Management Policy and the University Records Retention Schedule.

Your rights

You have the right to request access to and rectification or erasure of personal data, or restriction of processing concerning you, or to object to processing, as well as the right to data portability. If our lawful basis for processing your personal data is your consent – you have the right to withdraw it at any time. To exercise these rights, please contact us by email at infocompliance@warwick.ac.uk.

You have the right to complain to the Information Commissioner’s Office, which can be contacted at www.ico.org.uk. If we fail to comply with your rights, you have the right to seek a judicial remedy.

We have endeavoured to provide this information to you in concise, transparent, intelligible and easily accessible form using clear and plain language. Please do not hesitate to contact us if you have any questions or if you require this information in an alternative format.

For further information on how we process personal data, please visit our website: www.warwick.ac.uk/privacy.