HR Shared Services & Payroll Cut-Off Dates in SuccessFactors
Please find below the monthly HR Shared Services and Payroll cut-off dates by type of process.
Please be aware that certain processes require approval in SuccessFactors after submission to us. This means that you will need to submit such requests in advance of the cut-off date, allowing enough time to gain the approval(s) you need.
The table below indicates where you will need to allow time for in-system approvals. Please note that overall timescales should not be increased by this change – the time normally taken to gain approval for a request is simply moving to a different stage in the process.
We will only be able to process items in the current payroll month that have been submitted (and where required have been granted all necessary approvals) in SuccessFactors by the relevant cut-off date.
Any changes after the cut-off date will be processed in the next available payrun.
Please download forms directly from the website each time, to ensure you are using the most up-to-date form.
| Cut-off for requests to be paid on... |
Should requests be submitted or approved by the cut-off? | ||||
|---|---|---|---|---|---|
| 23 May 2025 | 24 June 2025 | 24 July 2025 | 22 August 2025 | ||
| Changes of personal details - address, bank details, adding of National Insurance Number |
06-May |
05-June |
07-July |
05-August |
Approved within SuccessFactors by cut-off for process in that month |
| Changes of personal details - requiring line manager confirmation (i.e. changes of legal name or salutation) | 06-May | 05-June | 07-July | 05-August | Input to SuccessFactors by cut-off |
| Cost Code Changes | 06-May | 05-June | 07-July | 05-August | Approved within SuccessFactors by cut-off for process in that month |
| Leavers - employees, temporary/variable workers (VAM) and visiting/honorary associates | 06-May | 05-June | 07-July | 05-August | Approved within SuccessFactors by cut-off for process in that month |
|
Mid-employment change – requiring Approval to Appoint/Amend (ATA) |
06-May | 05-June | 07-July | 05-August | Approved within SuccessFactors by cut-off for process in that month |
|
Mid-employment change - not requiring Approval to Appoint/Amend (ATA) |
06-May | 05-June | 07-July | 05-August | Submitted via AskHR portal by cut-off |
|
New starters - employees and visiting/honorary associates |
06-May | 05-June | 07-July | 05-August | Submitted via AskHR portal by cut-off |
|
New starters - temporary/variable workers (VAM) |
06-May | 05-June | 07-July | 05-August | Submitted via AskHR portal by cut-off |
| Other amendments - for temporary/variable workers (VAM) | 06-May | 05-June | 07-July | 05-August | Submitted via AskHR portal by cut-off |
| Overtime (including one-off payments) | 06-May | 05-June | 07-July | 05-August | Approved within SuccessFactors by cut-off for process in that month |
| Pension contributions or additional contributions changes | 06-May | 05-June | 07-July | 05-August | Submitted to Pensions by cut-off |
| Sickness absence | 06-May | 05-June | 07-July | 05-August | Initiated in SuccessFactors by cut-off |
| Temporary/variable worker (VAM) worked hours – for workers submitting claims via SuccessFactors timesheet | 06-May | 05-June | 07-July | 05-August | Approved within SuccessFactors by cut-off for process in that month |
| Temporary/variable worker (VAM) worked hours – for departments submitting multiple workers’ claims via a batch worksheet | 06-May | 05-June | 07-July | 05-August | Submitted via AskHR portal by cut-off |
| Time-off with payroll impact that requires approval – maternity/adoption leave, paternity leave, shared parental leave, unpaid leave | 06-May | 05-June | 07-July | 05-August | Approved within SuccessFactors by cut-off for process in that month |