Please find below the monthly HR Shared Services and Payroll cut-off dates by type of process.

Please be aware that certain processes require approval in SuccessFactors after submission to us. This means that you will need to submit such requests in advance of the cut-off date, allowing enough time to gain the approval(s) you need.

The table below indicates where you will need to allow time for in-system approvals. Please note that overall timescales should not be increased by this change – the time normally taken to gain approval for a request is simply moving to a different stage in the process.

We will only be able to process items in the current payroll month that have been submitted (and where required have been granted all necessary approvals) in SuccessFactors by the relevant cut-off date.

Please download forms directly from the website each time, to ensure you are using the most up-to-date form.

	Cut-off for requests to be paid on...				Should requests be submitted or approved by the cut-off?
	24 February 2025	24 March 2025	24 April 2025	23 May 2025
Changes of personal details - address, bank details, adding of National Insurance Number	04-Feb	04-Mar	02-Apr	06-May	Approved within SuccessFactors by cut-off for process in that month
Changes of personal details - requiring line manager confirmation (i.e. changes of legal name or salutation)	04-Feb	04-Mar	02-Apr	06-May	Input to SuccessFactors by cut-off
Cost Code Changes	04-Feb	04-Mar	02-Apr	06-May	Approved within SuccessFactors by cut-off for process in that month
Leavers - employees, temporary/variable workers (VAM) and visiting/honorary associates	04-Feb	04-Mar	02-Apr	06-May	Approved within SuccessFactors by cut-off for process in that month
Mid-employment change – requiring Approval to Appoint/Amend (ATA)	04-Feb	04-Mar	02-Apr	06-May	Approved within SuccessFactors by cut-off for process in that month
Mid-employment change - not requiring Approval to Appoint/Amend (ATA)	04-Feb	04-Mar	02-Apr	06-May	Submitted via AskHR portal by cut-off
New starters - employees and visiting/honorary associates	04-Feb	04-Mar	02-Apr	06-May	Submitted via AskHR portal by cut-off
New starters - temporary/variable workers (VAM)	04-Feb	04-Mar	02-Apr	06-May	Submitted via AskHR portal by cut-off
Other amendments - for temporary/variable workers (VAM)	04-Feb	04-Mar	02-Apr	06-May	Submitted via AskHR portal by cut-off
Overtime (including one-off payments)	04-Feb	04-Mar	02-Apr	06-May	Approved within SuccessFactors by cut-off for process in that month
Pension contributions or additional contributions changes	04-Feb	04-Mar	02-Apr	06-May	Submitted to Pensions by cut-off
Sickness absence	04-Feb	04-Mar	02-Apr	06-May	Initiated in SuccessFactors by cut-off
Temporary/variable worker (VAM) worked hours – for workers submitting claims via SuccessFactors timesheet	04-Feb	04-Mar	02-Apr	06-May	Approved within SuccessFactors by cut-off for process in that month
Temporary/variable worker (VAM) worked hours – for departments submitting multiple workers’ claims via a batch worksheet	04-Feb	04-Mar	02-Apr	06-May	Submitted via AskHR portal by cut-off
Time-off with payroll impact that requires approval – maternity/adoption leave, paternity leave, shared parental leave, unpaid leave	04-Feb	04-Mar	02-Apr	06-May	Approved within SuccessFactors by cut-off for process in that month