Variable Monthly Staff

Payment Arrangements

Requests for payment to variable/temporary workers should be made via SuccessFactors.

In some instances, where a temporary/variable worker is unable to record their hours worked, departments will submit a request for payment to the Payroll department via an electronic timesheet or using one of the forms below.

Further information about variable/temporary work, along with details and copies of the supporting documentation that you may need to submit to HR Administration with the request to engage form, can be found on the non-employment arrangements webpages here.

The individual will be issued with an assignment agreement by HR Administration.

Leavers

Any variable/temporary worker who is leaving the University at the end of their assignment must be made a leaver in SuccessFactors. Guidance on how to do this can be found in the 'Leavers' web page.

Temporary Worker Forms

The forms are to be completed and submitted to Payroll by the department using AskHR ticket.

Please find links to the latest versions below, launched in February 2025.

Older versions will no longer be processed after 1st of March 2025.

Payment request, expenses and details amendment forms

Please use the live links below to ensure you have the most up-to-date version. If sharing with someone without Warwick access, download and send them a copy directly, as they won't be able to open the link due to single sign on (SSO) restrictions.

Temporary Worker Timesheet Link opens in a new window for non-academic, hourly paid work that cannot be processed on SuccessFactors.

Temporary Worker Payment Request Form Link opens in a new window for lump sum amounts.

Temporary Worker Expenses request form Link opens in a new window

Non EC Personal Details Amendment form Link opens in a new window for individuals such as PAS and Care Workers & PSCs.

Holiday Pay Information

Instructions on how to calculate Temporary Worker holiday pay  

Temporary Worker Holiday Pay CalculatorLink opens in a new window