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Job Related Expenses 2022-2023

PVC International expenses and travel/subsistence August 2022 to July 2023

This statement is intended to be read in conjunction with the University of Warwick’s financial statements. We publish this information on a voluntary basis in order to provide details of the travel, accommodation and subsistence costs for the Senior Leadership Team in the course of performing their duties for the University.

Details of the expenses claimed by lay members of the University Council, who are unremunerated, in the course of their Council and statutory business responsibilities, are also published annually by the University.

For the post of PVC International, the proposed purpose and duration of all overseas trips are approved in advance by the Vice-Chancellor. All expense claims and travel and subsistence costs are checked by an authorised signatory before approval in accordance with the University's financial regulations.


1. Travel
This includes air, rail and road travel. Due to the amount of travel that the Senior Leadership Team is required to undertake and that they are required to work while they travel, the University permits under the terms of the Senior Leadership contract, business class travel.

2. Purpose
Commitments include but are not exclusive to:

University business such as meetings with partner organisations, promotion of the University in key recruitment markets, alumni engagement events and fundraising, and higher education sector meetings;
Participation in governmental events overseas – both UK ministerial visits and foreign government invitations;
Other professional commitments such as external speaking, board membership or meeting engagements (some of which are reimbursed by the organisers).

3. Accommodation
<5 indicates where an overseas trip is up to and including five days’ duration; >5 indicates where a trip is more than five days’ duration.

4. Reimbursable costs
This includes where travel, accommodation or subsistence costs are associated with the Senior Leadership Team's professional commitments not directly associated with the University and these are eligible to be reclaimed by the University. It also includes where the member of the SLT has made a personal contribution to the costs of an engagement. Where costs have been paid directly by an external organisation, these are not listed.

Month Location Purpose Nature of cost and duration as applicable Amount (£)
September Switzerland Bi-lateral meetings/Guild meeting Airfares, rail & accommodation <5 days £876
September Venice Meetings with partner university Airfares, accommodation <5 days £1599
October South Africa/Namibia ARUA Conference Airfares, accommodation >5 days £5064
November Singapore/Indonesia Going Global Conference & business meetings Airfares, accommodation 5 days £3362
December Indonesia/Australia British Council meetings/meetings with partner universities Airfares, accommodation >5 days £6536
January La Paz, Bolivia Signing of MOU Airfares, accommodation >5 days £5025
February Kingston-on-Hull Equality Charter Award Dinner Train, accommodation <5 days £126
March London Parliamentary Reception - Ukraine Twinning Scheme Train <5 days £72
April - - - -
May Venice Launch of Warwick in Venice Airfares, accommodation <5 days £1359
June Lisbon Eutopia Week Airfares, accommodation <5 days £1071

2022-2023 total

















0 735 1271 896 915 192 126 0 0 523 444   5102


0 0 0 0 0 0 0 0 0 0 0   0

Travel (road/rail)

0 101 0 0 0 340 0 72 0 280 340   1133

Travel (air)

0 763 3793 2466 5621 4493 0 0 0 556 287   17979

Total by month

0 1599 5064 3362 6536 5025 126 72  0  1359  1071   24214



No Nights

Total cost

Average Cost per night


1 126 126


29 4976 171