Terms and Conditions

1. Promoter

The promoter is the University of Warwick, acting through the Student Community Experience Team, of University of Warwick of Gibbet Hill, University of Warwick, Coventry CV4 8UW and will be referred to as “the Promoter” in these terms.

2. Who can enter

The prize draw is only open to current students of the University of Warwick who meet the entry requirements below.

For these terms, “current student” means a student enrolled on a course at the University of Warwick between 28 October and 3 December 2026.

Students who are also University staff are eligible. University staff or the general public who are not also students are not eligible.

There is no entry fee and no purchase is necessary. Students can qualify by attending any six different eligible One World Warwick events, including six events that are free to attend. One paid ticketed event can count toward the six-event requirement, but purchasing tickets is not necessary to enter.

Each eligible student who meets the entry requirements receives the same chance of winning.

3. Promotion Period

The prize draw opens at 09:00 GMT on 28 October 2026. Entries must be received by 21:30 GMT on 3 December 2026.

Entries received after the closing time will not be accepted.

4. How to enter

To enter, students must:

1. Attend six different eligible One World Warwick events between 28 October and 30 November 2026.
2. Complete the check-in process at each event. Attendance will be checked against the MyAdvantage platform check-in data.
3. Record six attended events on a One World Warwick loyalty card and write their student ID number on the card.
4. Submit the completed card at The Nook, Central Campus open 9:30am-9:30pm.

The eligible events are listed at warwick.ac.uk/students/together/oww26. If an event is cancelled, it will not count towards the six-event requirement.

By entering, each student confirms that they have personally attended six different One World Warwick events. Each student may submit one completed card and receive no more than one entry.

Entries submitted by agents or third parties are not valid. Proof of posting is not proof that an entry was received.

5. Checking entries and selecting winners

The Promoter will check entries against MyAdvantage check-in data to confirm that the entrant attended six different eligible events and meets the eligibility requirements.

The Promoter will select five winners at random using a tombola after entries close at 21:30 GMT on 3 December 2026. The tombola will be conducted at random and fairly by the Student Community Experience Team.

Entries will be drawn in order and checked for eligibility. If an entry is invalid, or a selected entrant does not respond by the deadline in section 6, the next entry in the draw order will be considered. This process will continue until five winners have been confirmed.

6. Notifying winners and choosing a voucher

Winners will be contacted at their University email address no later than 11 December 2026.

Each winner must reply by 23:59 GMT on 14 December 2026 and state which voucher they have chosen. If a winner does not reply with their choice by this deadline, the next eligible entrant in the draw order will be selected as a replacement winner.

7. Prizes and delivery

There are five prizes. Each winner may choose one £50 voucher from the following options:

• Warwick Sports Hub
• Warwick Food Group
• Warwick Arts Centre

No cash alternative is available. Vouchers are subject to the relevant supplier’s terms and conditions.

Once a winner has confirmed their choice, the voucher will either be sent to their University email address or made available for collection, depending on the voucher selected. The Promoter will confirm the delivery or collection arrangements with each winner. Winners will receive or be able to collect their vouchers by 15 January 2027.

If an unforeseen circumstance makes a selected voucher unavailable, the Promoter may provide a reasonable equivalent prize of similar value. Prizes are non-transferable.

8. Winner information and publicity

The Promoter will not publish the winners’ names. After the draw, the Promoter will publish a statement on warwick.ac.uk/students/together/oww26 confirming that five winners were selected and the prizes were awarded.

Questions about the draw can be sent to together at warwick dot ac dot uk. The Promoter will provide winner and entry details to the Advertising Standards Authority if requested.

9. Changes or cancellation

The Promoter may change the closing date or other conditions only in exceptional circumstances where this is necessary and permitted by applicable rules. The Promoter will explain any change and notify entrants as soon as reasonably possible. Changes will not be made retrospectively in a way that unfairly disadvantages entrants.

If the promotion must be cancelled, the Promoter will explain the reason and, where possible, contact entrants at their University email addresses.

10. Personal Data

The Promoter will process entrants’ student ID numbers and University email addresses to record entries, check eligibility and attendance, conduct the draw, and contact winners.

Attendance information will be checked using MyAdvantage check-in data. The Student Community Experience Team and the relevant internal supplier—Warwick Sports Hub, Warwick Food Group or Warwick Arts Centre—will have access to the winner’s name, University email address and student ID number as needed to administer the draw and provide the selected voucher. This information will not be shared with organisations external to the University of Warwick.

The legal basis for processing this personal data is that it is necessary to perform the contract between the entrant and the University. Personal data will be kept securely and retained for six years in accordance with the University’s retention practice. It will not be transferred outside the EEA.

The University of Warwick is the Data Controller for this information and is committed to protecting individuals’ rights under Data Protection Legislation. For further information about how the University processes personal data and about individuals’ rights, visit the University’s Data Protection webpages.

The University’s Data Protection Officer can be contacted at DPO at warwick dot ac dot uk or infocompliance at warwick dot ac dot uk. Requests or complaints about personal data should be made in writing to the University’s Data Protection Officer.

11. General

The Promoter will administer the draw fairly and in accordance with these terms. Questions or complaints about the promotion can be sent to together at warwick dot ac dot uk.

These terms and conditions are governed by the laws of England and Wales.