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Applying for an extension

(MPhil/)PhD students enrolled on or after 1 August 2011 are automatically registered for 4 years full-time (7 years part-time). It should be noted that the expectation remains for these students to submit their thesis for examination by the end of three years of enrolment for full-time students (5 years part-time).

(MPhil/)PhD students enrolled on or after 1 August 2011 will not be permitted any period of extension beyond the four years (seven years part-time), except in truly exceptional circumstances, normally on health grounds or significant personal difficulties.

If you think, for any reason, that you are not going to be able to complete your thesis within the allotted period of time (four years full-time, seven years part-time), you should discuss this with your supervisor in advance of your submission date. Extensions are sometimes granted, but this is strictly at the discretion of the Chair of the Board of Graduate Studies. If you are going to need extra time to complete your thesis you should proceed in the following way:

  • discuss the matter with your supervisor and agree upon a realistic timetable for completion
  • write a brief statement explaining your reasons for requiring a further extension, and requesting a particular period of extra time. Extensions are not normally granted above three months in the first instance.
  • draw up a work plan: i.e. a chapter-by-chapter breakdown of your thesis, indicating which chapters have been completed, which drafted, and which have yet to be written, and expected dates for the completion of each part.
  • ask the Director of Graduate Studies to forward your statement and work plan, along with a covering letter indicating support for your request to the Chair of the Board of Graduate Studies.

The Director of Graduate Studies will consult your supervisor informally to ascertain his or her support.

The Graduate School will write to you directly to convey their decision. If you have not heard within a reasonable period of time, either contact the Graduate School Office yourself or ask the Director of Graduate Studies to do this for you.