Email
Attached Document
Businesses to Approach + responses
Follow-up Document for non-responders

CERC have agreed to fund £200 in return for advert. See Correspondence below.

Metaswitch are interested in being invloved in YRM2012. See Correspondence below.

Invoice   sent 20/1/11

Email

Dear [Find names, target people directly],

When I spoke to your representative at the recent graduate recruitment fair and the University of Warwick, you indicated that you are interested in recruiting postdoctoral Mathematicians.

Therefore, on behalf of the organising committee, I would like to invite [eg Springer] to provide sponsorship for the Young Researchers in Mathematics conference (YRM 2011).

In return we will provide publicity for your organisation during the conference or arrange for one of your representatives to host a stall in a prominent location during the conference. We also invite you to take part in a careers and recruitment event running as part of the conference.

The conference is to be held at the University of Warwick Mathematics Institute and will occupy the main atrium from the 14th to the 16th of April 2011, giving you access to both conference delegates and researchers at the institute. Based on the previous years’ conferences we anticipate over 200 UK and international participants.

The conference attracts doctoral students undertaking research across a broad range of mathematical disciplines as well as distinguished keynote speakers.

Your participation could be in the form of a manned or unmanned stand and your advertising brochure within the conference packs. We intend the stands to be in a prime location where lunch and coffee breaks will be held. We are looking for contributions in the region of £500 for a manned stand and £200 for advertisement in the conference pack.

For further details on the conference please see the attached document.
The conference website is:
go.warwick.ac.uk/yrm2011

If you have any question or would like any further information please feel free to contact us by replying to this email.

Yours sincerely,

Attached Document

Young Researchers in Mathematics (YRM) 2011 is a 3-day conference run by and aimed at doctoral and post-doctoral researchers within the broad area of Mathematics.
The conference aims to facilitate networking and collaboration between early career research mathematicians from different institutions, forming working relationships which will persist into the future. The event will take place at Warwick Mathematics Institute on 14-16 April 2011. In bringing the conference to the University of Warwick, the current committee aims to establish this unique event within the mathematics research community.

The conference incorporates nine parallel subject-specific tracks, each allowing students to showcase and discuss their research in relevant seminars. All students will be encouraged to present their work in a formal setting. Furthermore, senior mathematicians will give both plenary talks and, within each track, keynote talks. The conference will therefore encompass a wide range of research topics, but in specialised settings. Building upon the success of YRM 2010, we aim to attract approximately 200 young researchers from institutions across the UK and internationally. In line with Warwick's significant capacity in applied and applicable mathematics, we plan to devote 40% of the programme to these areas.

Our provisional plan for the conference is:
Thursday: introductions; tracks; dinner; plenary lecture; social event
Friday: tracks; lunch; tracks; plenary lecture; party
Saturday: tracks; lunch; cultural activity; farewells

Speakers who have already committed to giving a keynote talk are:
Prof. David Hand FBA (Imperial & Chief Scientific Advisor to Winton Capital Management), Prof. Nigel Hitchin (Oxford), Prof. Peter Cameron (Queen Mary, University of London), Prof. Burt Totaro FRS (Cambridge), Prof. Kevin Buzzard (Imperial), Sir John Ball FRS (Oxford), Prof. Mary Rees FRS (Liverpool), Prof. Saul Jacka (Warwick), Prof. Raymond Goldstein FInstP FIMA (Cambridge), Prof. Sandra Chapman FInstP (Warwick), Prof. Martin R. Bridson (Oxford), Prof. Jeff Johnson (Open) and Prof. Caroline Series (Warwick).

We have already begun actively promoting YRM2011. Our conference website (go.warwick.ac.uk/yrm2011) has recently gone live and registration has opened. Posters have been designed and distributed to all UK postgraduate mathematics departments along with a promotional email. We have made a mutual agreement with the organisers of the British Applied Mathematics Colloquium (BAMC) 2011 to promote each others meetings on our websites. A similar agreement with the British Mathematical Colloquium (BMC) 2011 is under negotiation.

In 2011, for the first time in YRM’s short, vibrant history, the conference will be held away from Cambridge University. We consider this a crucial step in establishing YRM as an institution-independent conference. Changing locations annually will allow for wider participation in all aspects of the conference, including its organisation. Providing more young researchers with the opportunity to take an organisational role will resource the mathematical community.

Warwick Mathematics Institute fully supports the conference and is providing valuable organisational assistance and advice. The conference is supported by the IMA, the LMS and Winton Capital.

We are very happy to offer you a manned stall (with opportunity to promote your business and display promotional materials such as posters and banners) within the main foyer of the Mathematics department. Each delegate will receive a conference pack within which you may include promotional literature. We can also display your logo on our website and within the conference booklet. There will also be a panel discussion as part of the conference on the theme ‘Where has Maths taken you?’. The panel will consist of mathematicians with established careers, who will describe their experience of a mathematical career and answer students’ questions. We would welcome suitable nominations to add to the panel.

Please see go.warwick.ac.uk/YRM2011 and youngresearchersinmaths.org for further information regarding the forthcoming and previous conferences.

Businesses (to approach):

 

• Metaswitch Networks nick.critchell@metaswitch.com [Done 01/12/2010] {definitely interested! Elma-Jane Castillo [Elma.Castillo@metaswitch.com] 02/12/2010. Followed up 01/02/2011 & 01/03/2011. Cannot manage this year but would be eager to be contacted next year. See email correspondence reproduced below.}
• Unilever R & D Organization, Colworth Science Park, Sharnbrook, Bedford MK44 1LQ, U.K. c/o Ben Dias, IMA Early Career Mathematican chairman. [Done 01/12/2010] {Declined 18/01/2010. Unfortunately budgets are very tight this year, and I'm sorry to say that I haven't been able to secure the funds required to sponsor this event. I wish you and the organising committee all success in this very important event.}
• Rolls Royce, Vaughan Lewis, corporate communications office. His number is 01332 246854. vaughan.lewis@rolls-royce.com http://www.rolls-royce.com/investors/news/2009/061109_research_partnership.jsp [Done 01/12/2010] [Followed up 1st March 2011]{03/03/2011 University Liaison Team that supports Warwick will be making a decision for the company}
• Which? recruitment@which.co.uk Dear Kim Brosnan, [Done 01/12/2010] {Declined 01/12/2010}
• BT [Done 01/12/2010] {Declined: their graduate recruitment will have closed by then. Zoë Dunnett | Graduate Recruitment Manager | BT Recruitment Centre of Expertise | M: 07501 237023 | E: zoe.dunnett@openreach.co.uk| www.bt.com/grads }
• Mars (A friend of mine has just started a postdoc with them) http://www.marsinthecommunity.co.uk/contact-us.aspx jane.avery@llrcommunityfoundation.org.uk [Done 01/12/2010] [Followed up 1st March 2011] {}
• CHP Consulting recruit@chp.co.uk Dear Ian Hargrave [Done 08/12/2010][Followed up 1st March 2011] {}
• Caitlin Group (insurance) jennifer.kingston@catlin.com [Done 08/12/2010] {Thank you very much for considering Catlin as one of your partners.Unfortunately we will not be able to help you on this occasion, but we wish you all the best in making this a successful event.Kind regards,The graduate recruitment team }
• Accenture (Experienced Hire dept) http://www.accenture.com/Global/Contact_Us/SelectLetter.htm#U send us an email [Done 01/12/2010] {}
• GCHQ [] {26/01/2011 Confirmed interest in sending a panellist}{separately, £3,250 from the Heilbronn Institute, related to GCHQ, via Malcolm Macullum. Interested in continuing to sponsor in subsequent years}
  
• Philips, (especially the health research field) http://www.feedback.philips.com/dedicated/careers/ form [Done 08/12/2010] {contact our UK Recruitment Manager, Jack Boiling} [Done 08/12/2010] [Followed up 1st March 2011]{}
• National Grid Andrew Kluth, Head of Capital Markets E mail: andrew.kluth@ngrid.com +44 (0)20 7004 3365 *calls are monitored and may be recorded [Done 08/12/2010] Best person to contact is Sharon Goymer - her details are:Sharon Goymer Resourcing Manager - Development Programmes Centre of Expertise for Resourcing National Grid Tel: +44 (0)1926-655567 Fax: +44 (0)1926-653072 Mobile: +44 (0)783-3236465 Email: sharon.goymer@uk.ngrid.com [Followed up 1st March 2011]{}
• Network Rail – I have a contact name for this one, Julie.Rickard@networkrail.co.uk [Done 01/12/2010] [Followed up 1st March 2011]{}{}
• EON Sponsorship request form: http://www.eon-uk.com/ContactForms/sponsorshipform.aspx [Done 01/12/2010] [Followed up 1st March 2011 using HR enquiry form]{Declined 08/03/2011}
• Numerical Algorithms Group http://www.nag.co.uk/about/student_awards/ nagmarketing@nag.co.uk Dear Sirs [Done 08/12/2011] [Followed up 1st March 2011]{Rachel Foot [Rachel.Foot@nag.co.uk] I would be very grateful if you could place my details on your mailing list and I hope that we will be able to participate at the next one}
• Cambridge Environmental Research Consultants research@cerc.co.uk Dear Sirs [Done 08/12/2010] {Would like to go ahead with the £200 deal - advertisement in the conference pack. Daiva Hargrave [dhargrave@cerc.co.uk] }
• COMSOL Ltd. info.uk@comsol.com Dear Sirs, [Done 08/128/2010] [Followed up 1st March 2011]{}
• IBM graduate@uk.ibm.com Dear Sirs [Done 08/12/2010][Followed up 1st March 2011] {}

http://www.maths.nottingham.ac.uk/research/conferences/BAMC/form_copy/sponsors.html

 

Follow-up document for non-responders

Dear [person you emailed last time]

We are pleased to report that we have over 250 registrations for the Young Researchers in Mathematics conference to be held at the University of Warwick from the 14^th to the 16^th April 2011. This means a lot of PhD and Postdoc mathematicians who may be interested in [careers with you/ your products / services].

We renew our invitation to be part of this event as one of our sponsors and to have either literature in the conference packs or a presence at the conference itself. Further details on the conference have been reproduced below.

 

[Paste the first email]

 

[Attach the information sent previously]

 

Correspondence

Cambridge Environmental Research Consultants

20/1/11
Dear Martine,

Thank you for your email.
As requested please find attached 2 files with our company logo. If you have any problems, please let me know and I will try to send logo saved in different format.

In regard to Invoice I think would be best if you can send it by post to the address below:
CERC, 3 King's Parade, Cambridge, CB2 1SJ.

We will send you some brochures before the end of February.

Thanks again.

Kind regards

Daiva Hargrave

18/1/11
Dear Daiva,

Thank you for your positive response.

Could you please send us electronic copies of, or a link to, any logos that you would like to appear on our website and in the conference booklet.
We would appreciate it if you could send any brochures or leaflets for inclusion in the conference packs by post to the address below by the beginning of March. We are expecting around 200 delegates; exact numbers should be known by the end of February. If you would like this information passed on then please let us know.

Would you prefer the invoice by email or by post?
There is currently still the opportunity to extend your commitment by including a manned or unmanned stand. Should you wish to do so please let us know as soon as possible.

Best wishes,

Martine

21/12/10
Dear Martine,
Thanks for your Invite.
We would like to go ahead with the £200 deal - advertisement in the conference pack.
I would be grateful if you can let me know the main details and requirements for the advert submission and payment options.
Thank you.
Kind regards
Daiva Hargrave
01/03/2011
Dear Martine,
I hope to find you well.
As promised, I've posted today some leaflets for inclusion in the conference packs. If you require additional information, please let me know
Thank you.
Kind regards
Daiva Hargrave
01/03/2011
Dear Daiva,
Thank you for sending the leaflets; I shall look out for them and make sure they are stored safely. When they arrive, I will let you know if any more information is needed. Thank you.
Best wishes, Martine

Metaswitch Networks

 

02/12/2010
Dear Mrs Barons
Thank you for approaching us – we are definitely interested! Can you please confirm how many other companies will be taking part and when you need confirmation by?
As the majority of our technical employees have a maths background we are also interested in the opportunity of putting forward a panel member to share their experiences. Any further information you can provide will be very much appreciated e.g. suitable background/experience, when they’ll be needed and how long they will speak for, preparation required e.g. presentation slides? Etc.
I look forward to hearing from you soon. Kind regards Elma Castillo

03/12/2010
Dear Elma Castillo,
Thank you for your interest.
We do not yet know exactly how many companies will be taking part. We currently have major sponsorship from Winton Capital, with substantial support coming from the learned societies. We aim to raise a further £4,000 from corporate sponsorship.
We would like confirmation by the end of January if possible
Our ideal panel member would be a good storyteller and have an interesting story to tell about a career in mathematics. The outline plan is to have each panel member give an account of where Maths has taken them. Then each will answer the same set of questions about being a mathematician, and finally questions from the floor. The panel will consist of between 4 and 7 mathematicians with a variety of careers, and the session will last about an hour and a half. Preliminary plans are for it to be an early evening slot; the timetable will be finalised in February. Best wishes, Martine

 01/02/2011
Dear Elma Castillo, We are pleased to tell you that registrations have reached 240 delegates, and that there are 4 panellists confirmed so far and another few interested, including yours. See go.warwick.ac.uk/yrm2011 for details of sponsors so far. Are you yet in a position to confirm your interest in sponsorship and nomination to the panel? Best wishes, Martine

04/02/2011
Dear Martine
My apologies for not getting back to you sooner.
Unfortunately, I am not yet in a position to confirm our participation. While we have recruited a good number of mathematicians – graduates and postgraduates – they have been trained as Software Engineers and are not directly utilising their mathematical skills. Therefore, I am uncertain about the contribution we can make at this event. However, I may have misunderstood so please feel free to give me a call at your convenience to talk through if you wish.
I look forward to hearing from you.
Kind regards Elma Castillo

01/03/2011
Dear Elma Castillo,
The aim of the ‘Where has Maths taken you?’ careers event is to put a range of possible future paths in front of PhD and postdoctoral mathematicians, whether that is the traditional academic route or some application of the skills acquired during their studies. This does not need to necessarily be direct application of their mathematics – some PhD mathematicians go into management where they use their analytic, problem solving skills in a new way. If you have some PhD mathematician who has transferred into a Software Engineer, and is finding it to be a satisfying career, the fact that the direct use of mathematics is not involved need not be a hindrance to your participation. 240 delegates means a lot of PhD and Postdoc mathematicians who may be interested in careers with you. If I can clarify matters further, please be in touch. Best wishes, Martine

01/03/2011
Hi Martine
Thanks for getting back to me. Unfortunately, I don’t think we will have the resource to take part as I know how busy our technical guys are in the next months. Is it possible to keep us in mind for next year as we have a number of PhD mathematicians? Kind regards Elma Castillo
Graduate Recruitment Manager
Metaswitch Networks 

elma.castillo@metaswitch.com
44 (0) 20 8366 1177
www.metaswitch.com

01/03/2011

Dear Elma Castillo,

Thank you for your interest. I shall certainly put you on record to be contacted next year.

Best wishes,

Martine

 

Numerical Algorithms Group

01/03/2011
Dear Martine
Thank you for your email. Although this event does look interesting for us, unfortunately it takes place during an incredibly busy week. We already have a few events going on during that week, we are therefore unable to stretch resources any further.
However, I would be very grateful if you could place my details on your mailing list and I hope that we will be able to participate at the next one.
Many thanks and best wishes, Rachel. Rachel Foot [Rachel.Foot@nag.co.uk]

 

Rolls Royce

03/03/2011

Dear Martine
Having spoken to colleagues about this opportunity I have been told that our University Liaison Team that supports Warwick has also received this offer and will be making a decision for the company. Vaughan
Vaughan Lewis, Community Investment Specialist, Rolls-Royce plc, +44 (0) 1332 246854 +44 (0) 7973 485732 vaughan.lewis@rolls-royce.com

08/03/2011

Unfortunately we are unable to take up your proposal as we are committed to our current group-wide sponsorship portfolio which includes The FA Cup sponsorship. Our focus and budgets are geared towards our current sponsorships and ensuring we maximise their potential. We are currently reviewing and working on our sponsorship strategy going forwards. If this type of sponsorship fits with our strategy we will be in touch. On behalf of E.ON UK, I would like to thank you for sending through this information and wish you every success in the future. Yours sincerely, Phil Boas