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WBS Global Mentoring Programme Privacy Notices

For completeness both WBS Mentor and WBS Mentee, notices are available here:-

WBS Global Mentoring Programme – Mentor Privacy Notice

When you apply to be part of the above programme and during your participation in it the University of Warwick will be what is known as the controller of your personal data (‘data’). The University can be contacted at University Road, Coventry CV4 7AL. The University of Warwick Data Protection office can be contacted via dpo@warwick.ac.uk

When you apply and participate in the programme we collect and further process the following categories of data:

Your name, contact details, DOB, gender, reason for interest in mentoring, nationality, social media presence information, work and country information, educational background, mentoring experience, current position and employer, discipline/ function/industry experience, organisation type and size, historical geographical employment location(s), your skill set, time available to mentor, employment background, personal interests, photographs, filming, any programme satisfaction feedback and feedback for programme improvement.

We use the data that you provide to us to assess if you are suitable to be a mentor and to match you with a suitable mentee, to correspond with you about and during the programme, to introduce you to your mentee(s) and to support you throughout the duration of the programme.

We process your data as you have given us consent to do so. Please note you may withdraw your consent at any time. If you wish to do so please let us know by emailing us at careersplus@wbs.ac.uk 

We also process your personal data internally within the University to assess the effectiveness of the programme. We do this in the legitimate interests of the University (https://warwick.ac.uk/alumni/privacynotice01).

We share some of your data with your mentee and internally within the business school and with the programme steering group.

We retain your personal data for 6 years following the end of your participation with the mentoring programme.

You have certain rights as regards your data. If you wish to secure access to your data, correct any inaccurate information, restrict what we do with it, erase it or object to our use of it please email the university’s information rights team on infocompliance@warwick.ac.uk

If you are dissatisfied with the way we have processed your data please let us know via careersplus@wbs.ac.uk. We will investigate and do our best to address any concerns. If, after that, you are still dissatisfied, you have the right to contact the Information Commissioner. The Commissioner may be contacted via www.ico.org.uk


WBS Global Mentoring Programme – Mentee Privacy Notice

When you apply to be part of the above programme and during your participation in it the University of Warwick will be what is known as the controller of your personal data (‘data’). The University can be contacted at University Road, Coventry CV4 7AL. The University of Warwick Data Protection office can be contacted via dpo@warwick.ac.uk

When you apply and participate in the programme we collect and further process the following categories of data:

Your name, student or alumni I.D, contact details, DOB, gender, your current status (e.g. student or alumni), graduation date, qualification, area of study, employment status, employers name and discipline/job function, nationality, social media presence information, home and work country information, sector/industry, mentoring preferences, mentoring experience, aims and objectives, mentoring history, personal interests, photographs, filming, any programme satisfaction feedback and feedback for programme improvement.

We use the data that you provide to us to assess if you are suitable for the programme and to match you with a suitable mentor, to correspond with you about and during the programme, to introduce you to your mentor and to support you throughout the duration of the programme.

We process your data as you have given us consent to do so. Please note you may withdraw your consent at any time. If you wish to do so please let us know by emailing us at careersplus@wbs.ac.uk

We also process your personal data internally within the University to assess the effectiveness of the programme (https://warwick.ac.uk/alumni/privacynotice01). We do this in the legitimate interests of the University. We share some limited personal data with other mentees for networking purposes. We do this in the legitimate interests of the wider members of the mentee pool.

We share some of your data with your mentor, other mentees and internally within the business school and with the programme steering group.

We retain your personal data for 6 years following the end of your participation with the mentoring programme.

You have certain rights as regards your data. If you wish to secure access to your data, correct any inaccurate information, restrict what we do with it, erase it or object to our use of it please email the university’s information rights team on infocompliance@warwick.ac.uk

If you are dissatisfied with the way we have processed your data please let us know via careersplus@wbs.ac.uk. We will investigate and do our best to address any concerns. If, after that, you are still dissatisfied, you have the right to contact the Information Commissioner. The Commissioner may be contacted via www.ico.org.uk


WBS Global Mentoring Programme – Best Practice with regard to Conflicts of Interest

Introduction This statement of best practice seeks to ensure that the highest standards are upheld in any aspect of the WBS Global Mentoring Programmes. Where reference is made below to financial relationship, financial assistance and the like, this covers not only the exchange of money, but also money’s worth eg goods or products and other ways of transferring value.

Process

In any case of doubt – and the test is perceived, as well as actual clarification of conflicts of interests must be sought in writing without delay initially addressed to the Chair of the volunteer Alumni committee, known as the WBS Mentoring Steering Committee, who will consult the WBS Director of Careers Plus or in their absence consult with the WBS Chief Administrative Officer.

All questions raised and answers given should be recorded in writing, and retained by WBS Careers Plus.

If agreed, the background and decision must be advised in writing to all WBS Mentoring Steering Committee members at the first available opportunity.

Examples of transactions which will not be approved

  • A Mentee requesting or receiving financial assistance – in any form, illustratively; loan, investment, share options and the like – from his/her mentor or a relative or business associate of the mentor.
  • A Mentor requesting or receiving financial assistance – in any form illustratively; loan, investment, share options and the like – from his/her mentee or a relative or business associate of the mentee.

Example of transactions that do not require approval

  • Two or more members of any WBS Global Mentoring Programme having a financial relationship between themselves, where none of the parties is connected directly to each other through the relevant Programmes as mentor/ee, and where the amount involved is £1,000 (one thousand pounds) or less in aggregate.

Example of transaction that does require approval

  • A member of any mentoring Programme receiving financial assistance in any shape or form in relation to any services being funded by a non WBS party, where the introduction or business partnership is between that third party and WBS.