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Stellenbosch-Warwick Joint Seed Fund Application Form

Please complete the below application form. For your records, and so you can save progress, you may wish to complete the word version of the application form before transferring it to the form below as you submit. Note that logged in Warwick users will be able to save their progress directly on the form.

IMPORTANT: Required documents

All applications must include the following:

  1. Completed electronic form (below);
  2. Completed Project Summary and Case for Support document;
  3. Two short CVs - one from each of the Principal Applicants from Stellenbosch and Warwick;
  4. Two statements of Support (an e-mail from Head of Department/School/Centre) - one from each of Stellenbosch and Warwick;
  5. Completed budget tables in Excel.

Please merge documents 2-4 into one PDF for submission via the application form, and submit document 5, the budget tables, separately as an Excel document via the application form.

Deadline for submissions is 2 May 2025, 6pm BST.

Electronic Application Form - Stellenbosch Warwick Joint Seed Fund

 

Section 1: Applicants

Section 1 requires details of the Stellenbosch and Warwick Principal Applicants, plus details (if applicable) of any internal or external co-applicants.

Principal Applicants

Principal Applicants will be accountable for project and budget management and reporting. They are also the designated point of contact for project correspondence.

Warwick Principal Applicant

The below should be filled out for the Warwick Principal Applicant

Do you consider yourself an Early Career Researcher (ECR)? (required)
Does your employment contract cover the duration of the project funding period? (required)

Stellenbosch Principal Applicant

Please fill out the below for the Stellenbosch Principal Applicant

Do you consider yourself an Early Career Researcher (ECR)? (required)
Does your employment contract cover the duration of the project funding period? (required)

Co-applicants

Please complete the below section for any Warwick/Stellenbosch co-applicants

Warwick Co-applicants

Stellenbosch Co-applicants

Non Stellenbosch/Warwick visiting or Third-party fellows

If applicable, please complete this section for any co-applicants who are not from Warwick or Stellenbosch.

Maximum one per application.

 

Section 2: Project details

Please complete the Project Summary and Case for Support document with full details of the project.

Upload the completed document at the end of the form.

 

Section 3: Budget

Please complete the “Seed Fund Budget Table” in the accompanying Excel document.

The maximum request is ZAR R100,000 at Stellenbosch and GBP£5,000 at Warwick per application.

In the Excel document, please provide a breakdown of the estimated costs for the proposed activities, per financial year of each university.

Travel, accommodation and other costs for Stellenbosch and Warwick staff are to be paid by their respective home university. Normal financial regulations of the home university apply.

Costs must be itemised in the Excel document – e.g. for accommodation: number of people x number of nights x up to the maximum guide cost per night.

Please provide total amounts requested below:

Warwick GBP £

Stellenbosch ZAR R

 

Section 4: Declaration of Support

Please upload declarations of support at the end of the form.

All applications must be endorsed to ensure activities align with Faculty/Department priorities and that sufficient resourcing is available. An e-mail from respective Heads of Department/School is sufficient as statement of support.

Stellenbosch endorsements must come from the Head of Department (or equivalent)

Warwick endorsements must come from the Head of Department (or equivalent).

Applications that do not include these two endorsements before the call deadline will be ineligible.

Applications involving more than one Department/School must be supported by the Head of Department of the Principal Applicant and contain a statement confirming that the Heads of Department(s) or equivalent of each co-applicant also support the application.

The Declaration of Support must include the following statement:

The Department/School agrees to provide necessary facilities and confirms that the project would not entail a significant increase in the use of any University services and that any health and safety and ethical requirements have been considered and that the relevant approvals will be sought before the project begins.

 

 

Section 5: Research Integrity and Ethics

Additional information on applying for ethics is available from:

Additional information of Export Controls Legislation (Warwick) is available from: Export Controls

Ethics and Sponsorship

Will the project involve human participants, their data or tissue? (required)
Does the project involve the NHS or Social Care? (required)
Will the project involve animals? (required)
Is the research commissioned by the military? (required)
Is the research commissioned under an EU security call? (required)
Will the research involve the acquisition of security clearances? (required)
Will the research concern terrorist or extreme groups? (required)
 

Export Control Due Diligence

Warwick PI only

Is your research funded by or are you collaborating with a non-UK military organisation? (required)

Please indicate if you are transferring (physically, electronically, or verbally) any technologies, material, equipment, or know-how to any non-UK organisation, in the following categories:

  1. Aeronautical and Space Technology;
  2. Applied Chemistry, Biochemistry and Chemical Engineering;
  3. Applied Physics;
  4. Biotechnology;
  5. Electrical and Mechanical Engineering;
  6. Instrumentation and Sensors;
  7. Materials Technology;
  8. Nuclear Technologies;
  9. Production and Process Technology;
  10. Telecommunications and Information Technology;
Are you transferring any of the above? (required)
Does the technology, material, equipment or know-how have the potential to support the design, development, production, stockpiling or use of nuclear, chemical or biological weapons? (required)

Is the Technology Readiness Level (TRL) of the project Level 4 or above?

(Clarification: The TRL is used as a guide to whether the project is basic scientific research or not, and therefore whether the project may be exempt from Export Control. Please complete this question to the best of your knowledge with respect to the entire project.)

TRL Level 4 or above? (required)
Do you have any concerns that the end user of this research could use the technology, material, equipment or know-how to support the design, development, production, stockpiling or use of nuclear, chemical or biological weapons? (required)
Are you receiving any technology, material, equipment or know-how from the US? (required)
 

Section 6: Document upload

Please upload the following documents:

  1. Completed Project Summary and Case for Support document
  2. Two CVs; one for each Principal Applicant from Stellenbosch and Warwick (maximum 3 pages of minimum font size 10 per CV)
  3. Two Statements of support (email or letter); one from each of Warwick and Stellenbosch Head of Department
  4. Optional: CVs for co-applicants and non-Stellenbosch/Warwick Visiting/Third-party Fellows
  5. Completed Budget tables

Please merge documents 1 to 4 into one PDF and name it with the following format: "[Stellenbosch PI surname]-[Warwick PI surname] Stellenbosch-Warwick Seed Fund Application May 2025"

e.g. Smith-Williams Stellenbosch-Warwick Seed Fund Application May 2025

Please keep document 5, the budget tables, separate and upload as an Excel spreadsheet, named e.g. Smith-Williams Stellenbosch-Warwick Budget Tables May 2025

Attach file
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Privacy notice

The University of Warwick and Stellenbosch University will process your personal data, being your full name, work phone number and email address, for the purpose of administering and reviewing your application to the Stellenbosch-Warwick Joint Seed Fund. In addition, if successful, your name, project title and amount awarded will be shared online. We may also use your name and project title to write and publish online a case study on your project.

The legal basis for processing this personal data is the performance of a contract and legitimate interest (legitimate interest – where we will be sharing your personal data as described above online). You may object at anytime by contacting isr@warwick.ac.uk. Please note if you do not want to have your details posted online or used to write a case study then these details will not be published online.

Your personal data will not be shared or disclosed to any third parties external to the University of Warwick or Stellenbosch University, except your name, project title and amount awarded which will be shared online and available worldwide.

Your personal data will not be transferred outside of the EEA, will be kept securely by the University of Warwick and will be retained for a period of 5 years, except that personal data which will be published online as above, and except that data which will be transferred to Stellenbosch University explicitly for the purpose of assessing and reviewing your application as part of our pre-contract steps.

You may exercise rights in respect of your personal data. These are the right of access to it, to rectify inaccurate information, to restrict processing or erase personal data, to object to our processing of it and to transfer it to another controller. If you wish to exercise a right please contact infocompliance@warwick.ac.uk

If you are concerned about the way we have processed your personal data please let us know and we will investigate those concerns. You may also contact our Data Protection Officer at dpo@warwick.ac.uk

If, after we have investigated, you are still concerned you may contact the data protection regulator. They can be contacted via www.ico.org.uk

The University of Warwick is the Data Controller of any information you have entered on this form and is committed to protecting the rights of individuals in line with Data Protection Legislation. The University's Data Protection webpages provide further information on your rights and how the University processes personal data. If you wish to submit a data subjects rights request, make a complaint or report a suspected personal data breach, please contact the University’s Data Protection Officer by email at infocompliance@warwick.ac.uk.

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