OneDrive

OneDrive for students and staff

OneDrive is your file storage in the cloud for all information that relates to your studies or work at the University. It’s available to all members of the University while they study or work here and is linked to your personal IT account at Warwick.

Go to your OneDrive How to access your OneDrive

Further information

Get started with OneDriveLink opens in a new window

OneDrive help and learningLink opens in a new window

Upload and save filesLink opens in a new window and folders to OneDrive

Training courses can be booked through the university's training homepageLink opens in a new window

Why use OneDrive?

1. Collaboration

OneDrive is ideal for work in progress, in real time, before finalising and storing elsewhere - such as SharePoint Online. You can also use OneDrive if the document you are working on is something you'd like to keep private or retain for a short time.

You can share files individually and work on documents with others at the same time. This makes working with colleagues and students inside or outside of Warwick faster and smarter.

2. Security controls

Personal files or documents that only you are working on can be securely stored on OneDrive. Think of it as your personal workspace – a cloud version of 'My Documents'. OneDrive includes data recovery features to help protect your files from loss, and our University policies help keep your information safe.

Files are encrypted to prevent them being read as they go across the internet.
You can restore files for a limited period if you accidentally delete something important.
You can return to the previous versions of a file if you decide to undo a change.

3. Work across apps

OneDrive seamlessly integrates with other Microsoft 365 apps, making it easy to access your files and collaborate with others.

4. Access anywhere

Access and make changes to your files anywhere when you’re online.

5. Generous storage

You have a huge 1TB of storage in OneDrive (more on request) so you shouldn’t have to worry about running out of space.

OneDrive FAQs

How can I access OneDrive? How do I upload files to OneDrive? What should I store in OneDrive?

OneDrive is ideal for storing your personal work files and documents that are not critical to your department, school, or area.

Business-critical data that is essential to your department, school, or area, should be stored in a location like SharePoint, that promotes collaboration and helps ensure business continuity. SharePoint sites are a great option for storing business-critical data because they provide secure, centralised locations for sharing and collaborating on documents with colleagues.

How do I share files? Who can see my files? Are there any restrictions when using OneDrive? What happens when I leave the University?

When you leave the University, your account will be deactivated, so you will no longer have access to any documents within your account. Please download any important documents before you leave. It’s worth thinking about OneDrive as your personal workspace, with SharePoint and Teams document libraries as areas to store information.

Please bear in mind that when you leave, any content you have shared with others from your OneDrive will no longer be available to them.

For students: It is your responsibility to ensure you obtain copies of any documents or files you require before you leave the University.

For staff: All Office documents and other files stored in your OneDrive space will not be available to you when you leave the University and will eventually be deleted.

Note: If you have synched your OneDrive, you should already have a copy of your documents stored on your laptop/PC. Sync with OneDrive - Microsoft SupportLink opens in a new window provides information on how to synch your OneDrive.

What's the difference between OneDrive and SharePoint?