Coronavirus (Covid-19): Latest updates and information
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External Examiners Payment Dates

***COVID-19 INFORMATION***

Due to the current Covid-19 situation we are facing in the UK, the University will only accept payment and expenses forms that are submitted digitally to externalexaminers@warwick.ac.uk. Payments and reimbursement of expenses (within 3 months of receipt) will still be processed but may take a little longer due to remote working. Payment and expenses claim forms can be found on the Fees and Expenses page.

Thank you for your patience and understanding.

The next HR and Payroll cut-off date(s) for payment of External Examiner fees are:

Report Submission Period Expected Payment Dates
Undergraduate Postgraduate Taught PGCE
Between 27th September 2020 and 27th October 2020

Tuesday 24th November 2020

Within 6 working weeks*

Tuesday 24th November 2020

Between 28th October 2020 and 23rd November 2020

Thursday 17th December 2020

Within 6 working weeks*

Thursday 17th December 2020
Between 24th November 2020 and 29th December 2020 Friday 22nd January 2021

Within 6 working weeks*

Friday 22nd January 2021

*For postgraduate taught examiners, upon submission of your External Examiner Annual Report and a completed Postgraduate Taught Expenses and Fee Claim Form, you can expect payment to be processed within six working weeks from the date of submission of your report.


Additional Information

Please note, the above dates do not relate to the deadline for your External Examiner Annual Report. They are provided here as a guideline for when you can expect payment, during our next payment window, following submission of your report.

Payment requests being sent to Payroll/Finance will be dependent upon all details and documentation, such as Right to Work, VAM forms (UG and PGCE only) and bank details being in place. If any of these details/documents are missing, this will delay payment.

Payment of External Examiner fees cannot be made if your External Examiner Annual Report report has not yet been submitted.