Sharing EchoVideo content

Once your Lecture Capture has finished recording and processing, it is stored in EchoVideo under the module or course it relates to. Universal Capture (Personal) recordings you make on your own computer are also published to EchoVideo either under the associated module section or in your private Library.

There are several methods to share EchoVideo content and your choice should depend on what the recordings relate to and where you want to share them.

In this guide:

Sharing via Moodle
Sharing outside of Moodle
Re-using EchoVideo content
Using collections

EchoVideo guides All guides Support & training

Getting started with EchoVideo Scheduling & recording Accessing, sharing & reusing content Editing, uploading & managing content Accessibility & inclusivity Analytics & insights

Sharing via Moodle

EchoVideo Lecture Capture and Universal Capture (Personal) media can be shared to Moodle in the three ways described below.

Do not use the URL Moodle resource to share links to EchoVideo as they will not provide the necessary authentication for users to be able to access them.

Link to a module's list of recordings (class list)

Use this option when you want to link to a whole list of recordings for a particular section of EchoVideo. Note that only one Lecture Capture block can be added to each Moodle course.

The Lecture Capture block links to a single section of EchoVideo. Your Moodle course may already have the Lecture Capture (EchoVideo) block in the block drawer on the right-hand side. If automated lecture capture has been set up, this block will link to the relevant module’s recordings.

In ad hoc Moodle courses, you will need to know the name of the section that the relevant lecture captures were saved in and manually select the EchoVideo section to link to. You can check the section names in the Courses tab of EchoVideo.

You will need to have an instructor user role for the section (module/course) in EchoVideo in order to link to the recordings. If you requested the recordings, then you should be an Instructor. If you are unsure, please email lecturecapture@warwick.ac.uk.

How to add the Lecture Capture block

Enable Edit mode.
Click the < Open block drawer button if it is not already open.
Click the Add a block at the top of the block drawer.
Choose Lecture Capture (EchoVideo) from the list. NB. If you do not see it in the list, it is because the block has already been added.
The block will appear in the block drawer.
Click on the Lecture Capture (EchoVideo) block to check that it links to your module or ad hoc space in EchoVideo and displays the correct recordings.

How to change the Lecture Capture block link

Occasionally you might find that the Lecture Capture block links to the wrong list of recordings (class list) or none at all. In this case you will need to manually link it to the correct section.

Click the Lecture Capture block.
If the block already links to an incorrect section:
1. Click the UNLINK LMS COURSE button in the top left-hand corner.
2. You will be prompted to confirm the action. Click OK.
3. Click the browser's back button to go back to Moodle.
4. Click the Lecture Capture block again.
In Step 1: Choose or create a course in Echo360:
1. Choose the term that the required section belongs to.
2. Choose the course name.
In Step 2: Choose or create a section in your course:
1. Choose the section.
In Step 3: Select what you want students to see:
1. Select Section home.
Click the Connect button.

Link to a particular recording (or a different module's class list)

Use this to add a link to an existing individual recording or to upload and link to a new one.

This option allows you to add links to EchoVideo within the main course content area of your Moodle course. This is especially useful if you are providing links to specific videos for each week or topic of your module.

While it is mostly used to link to individual recordings, it can also be used to link to another module's class list. For example, you might want to let students view the lecture recordings from last year. You would have the Lecture Capture block linking to this year's lecture captures and add a link to allow students to access the list of last year's captures.

Enable Edit mode.
Click on Add content > Activity or resource in the section where you want to add the link.
Select EchoVideo Media from the activity chooser.
In the Activity name field, enter the name of the link you want to create e.g. Lecture 1 - Introduction to Contract Law - 01/02/2024.
The next steps depend on what you want to link to:
1. To link to a recording from your personal Library or to upload new media:
  1. Click the Select content button.
  2. Click Launch Media Picker or Upload Media and follow the instructions.
  3. Click the Save and return to course button.
2. To link to recordings made for a particular module:
  1. Click the Save and display button.
  2. In Step 2, choose the Section (module) from the dropdown list to which you want the recording(s) to link if the correct module isn't already selected. Note that if you cannot see a module in the list, it's because you are not an Instructor on it.
  3. In Step 3, choose either:
    - Section home to link to all module recordings, or
    - A Lesson to link to an individual recording.
  4. Click the Connect button.

Display directly on Moodle page

Use this option to display a video directly on the page or within a resource or activity. You might want to embed an introductory video in the first Moodle topic description, for example.

The embed option is possible on any page in Moodle where the TinyMCE text editor toolbar is available. Avoid embedding too many videos onto the main course page as it can affect the page loading and clutter the page.

You can find instructions on how to embed an existing EchoVideo video Link opens in a new windowon the EchoVideo support website.

Sharing outside of Moodle

While we recommend Moodle as the primary way to access EchoVideo content, it can also be shared via URL or embedded on other websites and platforms such as Sitebuilder, social media or email. These links can be completely public i.e. accessible to anyone with the link, or private and accessible only to other Warwick users by requiring them to log in to EchoVideo.

Warwick users will need to access an EchoVideo block via Moodle or have a separate EchoVideo login in order to be able to access private videos.

Link to or embed an individual recording

Share media via links and embed codes

Only the owner of individual media can create links to share with other users. However we do have a workaround available for departments who need certain staff to be able to create links on behalf of the media owners. We ask that you get approval from the module leader or Head of Department and contact us at with the module code or section name.

Visit Echo360's guide on Generating an Access Link and Embed Code for Media for how to create:

We recommend that where possible links and embed codes are public even if they are only intended to be viewed by Warwick staff/students on Sitebuilder as this avoids authentication issues.

Share media with individuals

It is also possible to share only with specific named individuals. Those users will find your content in their Library without requiring a link.

Visit Echo360's guide on Sharing media with other usersLink opens in a new window.

Link to a section

Share a section via Access Link

This is especially useful for conferences and workshops where not all attendees are Warwick staff and students, or where the recordings are aimed at staff who do not normally access Moodle. Sharing a section will give access to all of the media published to it rather than just one recording.

This is the only way to share scheduled live events where people do not have access to Moodle.

Go to Courses.
Click on the course you want to share.
From the right-hand side tabs, click the Settings tab.
From the left-hand side, click Access Links.
The link will be active by default and gives the user a student view of the section and its classes.
Change the permission to Public if suitable, or Registered users only.

Visit Echo360's guide to Creating and Managing Course LinksLink opens in a new window.

Please note that you should not select the Open registration permission option as external users are not able to create Warwick EchoVideo accounts (unless they have a Warwick IT account).

Re-using EchoVideo content

EchoVideo media can be published to more than one section. i.e. it can be shared to multiple places for different cohorts of students. Each group of students will be viewing the same copy of the video.

You could make a copy of a video and publish it to a new section if it is important to you that each cohort views their own copy. If you have multiple of these then we recommend cloning a whole section.

Publish to a new section

Use this option if you have a small number of recordings you wish to share with other module groups e.g. students on a different module or the same module but a different cohort.

Publishing a video to another EchoVideo section allows you to make the same media available to students in multiple course sections without needing to upload the video again.

For example, you have a video of a lecture that you recorded for module AB101 last year but you want to share it with students taking the module this year. If you publish it to this year's section it will appear in the list of recordings for this year's AB101 as well as last year's.

To share to a new class, go to the media Details > Publishing > Classes.

Follow the instructions in the Scribe below for the full process.

Clone a section

Use this option if you want to copy all classes and media in a module's section available to another module of students.

Cloning a section is the process of creating a new section in a new academic year term and copying all of the classes and their content into the new section. Cloning does not carry over any students, instructors (other than the primary instructor) or analytics. Only the classes and their content are cloned into the new section.

This option is useful if you want to reuse a previous year's lecture recordings but want to keep student engagement and analytics separate between cohorts. It also ensures that the current students retain access for the length of their course.

Instructors are not able to clone sections themselves and will need to contact the Digital Learning team to request it.

Using collections

Collections in EchoVideo are similar to playlists; a collection of related videos which may not belong to the same course or module.

Collections are designed to be collaborative spaces where people are brought together to view, post, share and work with the media in the collection.

They can be used for:

reusing material across modules/courses and adding flexibility for who adds content
collating teaching and help materials
sharing media with others and, depending on permissions, allowing those people to reuse your content.

Collections have members who have varying permissions depending on their access level.

EchoVideo's Collections - Overview

Create a collection

Anyone with instructor permissions on EchoVideo can create a collection.

See EchoVideo's guide on Creating a collection.

Creating a collection will automatically make you the Collection Manager.

Add media

Collection Managers and any collection member who has the Add & Upload permission in the collection can add media.

There are three ways to add media to your collection:

Adding media to a collection - Click on the collection title and click Add Media. This provides a list of items in your EchoVideo library to choose from. It also provides the option to upload a file to the collection from your local machine or a shared drive.
Adding or Removing Collection Media from the Library Media Tile - From the media tile button in your library, click Add To Collection then identify the collection to add it to.
Adding or Removing Collection Media from the Media Details Page - Click on the media tile and scroll down to the Collections section. From the Share with dropdown list, select the collection you want to share the media to.

Manage a collection

When you create a collection, you are added as the Collection manager. This allows you to:

Add membersLink opens in a new window to a collection
Remove membersLink opens in a new window from a collection
Edit member privilegesLink opens in a new window in the collection
Edit collection detailsLink opens in a new window (title and/or description)
Clone a collectionLink opens in a new window (includes all media; cloner is only member)
Delete a collectionLink opens in a new window

And also:

View mediaLink opens in a new window in the collection
Add mediaLink opens in a new window to a collection
Share/Post mediaLink opens in a new window from a collection
Make a copyLink opens in a new window of collection media
Add a pollLink opens in a new window to video or audio media in the collection (to create interactive media)
Edit mediaLink opens in a new window in the collection (presentationsLink opens in a new window, videosLink opens in a new window, interactive mediaLink opens in a new window, or pollsLink opens in a new window)
Edit media detailsLink opens in a new window for media in the collection
Edit transcriptsLink opens in a new window for media in the collection
DownloadLink opens in a new window collection media
Remove mediaLink opens in a new window from a collection

Share a collection

Table of contents