Digital Screens Network Meeting (12/9/23) Notes

Update on the Digital Screen Refresh

New digital screen design has been signed off by Brand and the Senior Leadership Team.
Simple, modern design. White, grey and Warwick Aubergine.
Main content is the focus of the design.
Widget area on the right for rolling, dynamic content, such as: study space availability, event calendars, cultural content. This can be changed to show different information per location. Study Space availability might only be used in the Library, for example.
Departments will have access to the Main content zone.
Header area will rotate between the 5 main Global Playlist categories: Students & SU, Study, Get Involved, Offers and Wellbeing & Support. Departmental content will appear between each of these areas, so will play more frequently.
Below that is the standard Welcome to the department, and location to help with wayfinding. Date and Time bottom right.
We're adding Audience Filters for every screen to help direct content to: Staff, UG Students, PG Students and External. This will help you target global content to specific audiences, if required.
These, along with location categories, will be added to the Content Submission Form once they're available.

We've added the ability to show sitebuilder Calendars and News items onto the screens automatically.
These will be discussed at a departmental level, but will be included at the Global level too (for example, Warwick Presents).
We can style and brand these screens to match departments with an aim to reduce the number of event assets you need to produce to promote events.
Events will appear when added to sitebuilder (without needing to update) and disappear once they happen.
Initial designs have 6 events that scroll automatically, but this can be changed in future.
An example of what this might look like (WIP):

Staff User Guide can be found here: https://warwick.ac.uk/services/engagementgroup/marketing/digitalengagement/screens/guide/
If you would like any other areas added, please let me know.
Similarly, if you would like any training please get in touch.

Developing and building in OneLan over the next few weeks
Contacting Departments to discuss their requirements and explaining the new system setup. Will start with the Digital Screens Network Group, then the User list in OneLan. We'll also look at doing an insite shoutout for any departments who currently don't edit their screens.
The first phase will be the Global Playlist screens only.
Full implementation hopefully by the end of the year for other areas such as Accommodation, CCSG and the Chaplaincy.