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Overseas Business Travel Insurance

Insurer: Aviva
Policy Number: 100005565GPA
Policy Dates: 1 August 2019 to 31 July 2020
Policy Type: Business travel only – cover is for travel for the University of Warwick business purposes only (this includes students going on a study abroad placement arranged through the University of Warwick). This policy does not cover any holidays or personal travel.
Policy Summary:

Overseas Business Travel Insurance Summary 2019/20

Travel Card:

Please download and take this with you on your trip -Travel Card

Emergency Medical:

Only emergency medical treatment is covered under this policy. In the event of an emergency please call:

24 hour Emergency Medical Assistance Helpline on +44 (0)1243 621066

Quote reference NUBT 0105 and policy 100005565GPA


A completed form must be sent to Insurance Services within 50 calendar days of the occurrence/event

otherwise your claim may not be paid - please refer to the 'how to make a claim' page above

Queries/Questions: Please contact
Travel to China

The situation in China concerning Coronavirus is changing daily and travellers should monitor this webpage and the following websites for current guidance on a regular basis if travel is planned to China:

Foreign and Commonwealth Office

World Health Organisation

Public Health England

University of Warwick News

If the FCO recommend only essential travel or no travel to a region within China then cover under our Business Travel Insurance cannot be guaranteed and travellers should seek advice from the Insurance Services department.

Countries, Areas or Territories Not Automatically Covered

For travel to the countries/areas/territories listed below, please contact Insurance Services before a travel commitment is made as cover cannot be guaranteed and insurer approval is required. Please note at least 14 days advance notice is needed.

  • Afghanistan, China (but only for travel to Hubei Province), Crimea, Cuba, Hong Kong, Iran, Iraq, Libya, Mali, Myanmar, Niger, Nigeria (but only for travel to the Niger Delta Region and North of Abuja), North Korea, Somalia, Sudan, South Sudan, Syria, Venezuela, Yemen
  • Any areas where the FCO advise against all travel or all but essential travel
    Countries, Areas or Territories Requiring Notification

    Travel to any of the below countries/areas/territories needs to be notified to by sending a copy of your fully completed and authorised Travel Risk Assessment - please give at least 14 days advance notice. Please note any incomplete or unauthorised Risk Assessments will be returned to you. The countries/areas/territories listed below can change during the policy period so please check before each trip is booked.

    Afghanistan*, Algeria, Argentina, Armenia, Azerbaijan, Bangladesh, Bahamas, Brazil, Burkina Faso, Cambodia, Cameroon, Central African Republic, Chad, China*, Colombia, Congo/DRC, Crimea*, Cuba*, East Timor, Ecuador, Egypt, Ethiopia, Georgia, Guatemala, Haiti, Honduras, Hong Kong*, India, Indonesia, Iran*, Iraq*, Israel, Jordan, Kenya, Kuwait, Lebanon, Libya*, Mali*, Mauritania, Mexico, Mozambique, Myanmar*, Nepal, Niger*, Nigeria, North Korea*, Oman, Pakistan, Palestine, Panama, Papua New Guinea, Paraguay, Peru, Philippines, Qatar, Russia, Saudi Arabia, Somalia*, Sri Lanka, Sudan*, South Sudan*, Syria*, Tunisia, Turkey, Turkmenistan, UAE, Venezuela*, Yemen*

    * see above section 'Countries, Areas or Territories Not Automatically Covered'

    Travel Risk Assessment

    A risk assessment should be done prior to each overseas trip using the Pre-travel risk assessment form. This should be conducted by the traveller in discussion with their line manager/supervisor. Some of the considerations are included on the form however it is up to the traveller/line manager/supervisor to ensure this is appropriate for the trip. Separate guidance is also provided for conducting Fieldwork in connection with your trip, which incorporates things to consider whilst preparing your risk assessment and whilst contingency planning.

    Please note that Insurance Services do not approve or authorise any risk assessments. This is the responsibility of the department. All submitted risk assessments to Insurance Services must be fully completed and signed by both the traveller and line manager/supervisor otherwise they will returned to the traveller.

    Letter to Support Visa Applications

    We can provide an insurance letter to support a visa application for business travel only. Please contact Insurance Services advising:

    • your name, your dates of travel, the country or countries you are travelling to, the reason for your trip

    Please allow at least 4 working days

    The Business Travel insurance does not provide cover for the failure to obtain/maintain any necessary documents required for the country you are travelling to (e.g visas, passports, permits etc).


    Please note that this policy is NOT a health or medical insurance policy and general healthcare is not covered. Travellers may therefore want to consider taking out their own private insurance to cover them for their trip. This can also be a requirement for some types of visas and should be checked by the traveller. Please note that unfortunately the University Insurance Department is unable to provide any advice in relation to the purchase of health/medical insurance, the insurance requirements for other countries or insurance required for visa applications.

    Under this policy, only emergency medical treatment is covered (i.e. that requires immediate treatment) and the Emergency Medical Helpline number should be contacted +44 (0)1243 621066