There can be health, safety and security risks associated with travel overseas.
Travellers with significant health issues, allergies, require long term medications, or who may be pregnant should seek advice and written confirmation from their GP or specialist with regards to their fitness to travel and forward this to the person responsible for deciding on the requirement for travel. They should also check that there is adequate health insurance in place for the type of activities they may be undertaking in relation to work and leisure time while overseas. Under these circumstances your GP/Specialist will need to know details of your intended travel arrangements and any activities which you are planning to do, such that they can make a decision on your fitness to travel. Where persons have been deemed unfit to travel, any travel restrictions recommended by the GP must be adhered to.
Medications – travellers should carry adequate medical supplies/medications to last the duration of their trip and make sure they have enough medical supplies/medications available in their hand luggage to last until they reach their destination and seek advice from their travel operator regarding any restrictions which may apply. A Medical Certificate from a GP may be required if having to take particular prescription medication, or when travelling for periods exceeding 3 months. It is also recommended to note any restrictions that relate specifically to any drugs wished to be taken whilst travelling overseas as some medications, (even over the counter medications) may be banned in some countries.
Dental and other appropriate medical checkups are advisable before extended travel to areas with poor medical facilities.
Travel Vaccinations may be required and need to be completed before departure. The University does not have an in-house travel clinic but further advice with regards obtaining travel vaccination, First Aid and medical equipment e.g. syringes/needles, mosquito protection, water purification, can be sought from MASTA - The Medical Advisory Service to Travellers Abroad, but does incur a cost.
Always check if there are any visa requirements before booking any travel AND the Foreign & Commonwealth Office (FCO) website for political and security travel risks as there may be restrictions in place for travelling to certain destinations. Requirements for visas may differ depending on your nationality.
Where travel overseas is on university business relevant University health and safety policies apply. Those travelling overseas should assess any risks involved using the Pre-Travel Risk Assessment Form (see Useful Links). The person authorising the travel should assure themselves that the arrangements are acceptable and hold documentary evidence to confirm this. General guidance on such risks is available here and additional information on how to complete the risk assessment form is detailed in the form itself. The expectation is that persons wanting to travel complete the pre-travel risk assessment form with support from others where appropriate, altering the document as necessary. Separate guidance is also provided for conducting Fieldwork in connection with your visit, which incorporates things to consider whilst preparing your risk assessment and whilst contingency planning.
Those travelling overseas should register with the WorldAware website as this provides travellers with up to date SMS Travel Alerts relating to relevant travel destinations that they subscribe to. Access to this resource has been provided by the University's Insurance Company. See External Links for more information.
Students with a disability travelling overseas on University business may wish to seek advice from Disability Services
Occupational Health can be contacted if further advice is required.
Any accidents, untoward incidents and health and safety issues must be reported to the Health and Safety Department.
If travelling to a repeat travel destination, it is always recommended to review any existing risk assessment and control measures such that any lessons learnt from previous visits are taken into account. These can be a invaluable tool for imparting information to new travellers to a destination. Completed risk assessments must be held by a line manager and shared with a nominated person within the Department.
Useful University Links
Pre-Travel Risk Assessment Form (available as a link from the Governance webpages)
Travel Insurance (business)
WorldAware website : click to register, fill in your University of Warwick email address and the University Insurance Policy Number, then complete the rest of the form and SMS Travel Alerts will be sent to you directly relating to your travel destination