You must comply with the following data protection legislation when publishing personal details from which a living individual can be identified:
Before you can use an individual's data in a public document, whether it's an electronic file, in print or online, you must get explicit consent from the person.
Also, you must make the subject of the personal data (the student or staff member), aware of where you will use their data. You can only use the data for the purpose the student or staff member has agreed with you.
Remember that images such as screenshots can contain personal data that identifies individuals.
Failure to seek permission could result in legal action being taken against the University, department or the person responsible for publishing the information. The University may also consider it a serious disciplinary matter.
In the case of web pages or files available online that refer to students, you must restrict the information to University members so that it is not available in the public domain.
Advice and support
webteam at warwick dot ac dot uk