Default booking length and frequency
This article covers the options that page admins can use to specify when a resource is available to book. There are several ways to do this:
- Define the Slot length, which is the default duration of a booking.
- Define the Slot frequency, which are intervals of booking start times.
- Allow extended bookings – permit visitors to book a resource across multiple slots.
- Allow recurring bookings.
- Allow retrospective bookings - permit visitors to book a resource for a time or date in the past.
- Decide whether Bookings can span multiple days.
Note: modifying Bookings settings affects all resources on the bookings page.
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Go to your resource bookings page.
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Go to Manage resources > Settings:
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Scroll down to the Bookings section:
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Pick an option from the Slot length drop-down list to define the duration of a booking slot. Choose from ten minutes, fifteen minutes, half hour, or one hour slots.
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The options in the Slot frequency drop-down list determine the interval between booking slot start times. For example, a frequency of ten minutes enables visitors to book a resource starting at 09:00, 09:10, 09:20, and so on
Note: It is not possible to set a Slot frequency shorter than the selected Slot duration. -
To allow visitors to change their booking's start and end time, select Allow extended bookings. If this is not selected, bookings will be restricted to a single slot.
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Choose whether or not visitors can make a repeat booking with the Allow recurring bookings checkbox.
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If the Allow retrospective bookings checkbox is selected, visitors will be able to create a booking with a date and time in the past. This may be useful if you want to keep accurate records of when a resource was in use for data reporting, for example.
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To allow visitors to book a resource for more than 24 hours, select Bookings can span multiple days.
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Use the Send confirmation email to the booker checkbox to control whether or not the booker receives an email notification when they book a resource.
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Use the Allow bookings radio buttons to determine whether visitors can make bookings For visible hours only, or For any time of day.
Note: Bookings made entirely outside the hours specified in the Calendar view settings will not be visible or editable without changing the Show only setting for the Calendar View. -
When you are satisfied with the Bookings settings, select Save changes.
