Payroll Information
Please note: the Payroll webpages and its contents are currently being reviewed and updated.
Who are we and what we do
The Payroll team processes monthly payrolls for UW which includes salaries (SAL), Graduate Teaching Assistants (GTA), Sessional Teachers (STP) and the temporary variable workers. Payments for all payrolls are made electronically via BACS, directly into the individual's bank or building society account, approximately 10,000 per month including both UW & Unitemps (UT).
GTA
Please see Graduate Teaching Assistants for further information.
STP
Please see Sessional Teaching Payroll for further information.
We also provide a payroll service for UnitempsLink opens in a new window, the University's temporary worker agency (UT).
Salaries
Paid on the 24th of each month, or the Friday before if the 24th falls on a weekend or bank holiday.
Departments must notify the People Team Business Partners and Managers and Payroll team immediately if a salaried member of staff is to leave the University, including all staff coming to the end of a fixed term contract.
Where an individual leaves suddenly and SuccessFactors has not yet been updated please notify Payroll immediately so we can advise of next steps.
Cut off Dates
The cut-off dates can be found hereLink opens in a new window.
Please be aware that certain processes require approval in SuccessFactors after submission. This means that you will need to submit such requests in advance of the cut-off date, allowing enough time to gain the approval(s) you need.
Payroll FAQs
Please find answers to frequently asked payroll questions relating to pay dates, payslips, tax and more on our Payroll FAQ pageLink opens in a new window.
Variable Temporary Workers
Details of how to engage temporary/variable workers are found in the Non-Employment Arrangements section of the HR web pages.
Requests for payment based on an hourly rate must be processed and approved within SuccessFactors by the relevant cut-off date. Any lump sum or payments based on completion of work should be requested on a Temporary Worker Request Form found on the VAM Forms webpage and submitted on a ticket via AskHR using the service category of 'Submit form - Payroll' and the incident category of 'PAY: Payment Request - Variable Worker'.
Payments presented with missing details will be returned to the originating department and payment may be delayed.