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HR & Payroll Cut-Off Dates in SuccessFactors

Please find below the monthly HR and Payroll cut-off dates by type of process.

Please be aware that certain processes require approval in SuccessFactors after submission to us. This means that you will need to submit such requests in advance of the cut-off date, allowing enough time to gain the approval(s) you need.

The table below indicates where you will need to allow time for in-system approvals. Please note that overall timescales should not be increased by this change – the time normally taken to gain approval for a request is simply moving to a different stage in the process.

We will only be able to process items in the current payroll month that have been submitted (and where required have been granted all necessary approvals) in SuccessFactors by the relevant cut-off date.

  Cut-off for requests to be paid on 22nd Oct '21 Cut-off for requests to be paid on 24th Nov '21 Cut-off for requests to be paid on 20th Dec '21 Cut-off for requests to be paid on 24th Jan '22 Should requests be submitted or approved by the cut-off?
Adverts N/A N/A N/A N/A N/A – no monthly cut-off
Changes of personal details - address, bank details, adding of National Insurance Number 1 Oct 2 Nov 26 Nov 5 Jan Approved within SuccessFactors by cut-off for process in that month
Changes of personal details - requiring line manager confirmation (i.e. changes of legal name or salutation) 1 Oct 2 Nov 26 Nov 5 Jan Input to SuccessFactors by cut-off
Leavers - employees, temporary/variable workers (VAM) and visiting/honorary associates 1 Oct 2 Nov 26 Nov 5 Jan Approved within SuccessFactors by cut-off for process in that month

Mid-employment change – requiring Approval to Appoint/Amend (ATA)

1 Oct 2 Nov 26 Nov 5 Jan Approved within SuccessFactors by cut-off for process in that month

Mid-employment change - not requiring Approval to Appoint/Amend (ATA)

1 Oct 2 Nov 26 Nov 5 Jan Submitted via AskHR portal by cut-off

New starters - employees and visiting/honorary associates

1 Oct 2 Nov 26 Nov 5 Jan Submitted via AskHR portal by cut-off

New starters - temporary/variable workers (VAM)

27 Sept 28 Oct 23 Nov 21 Dec Submitted via AskHR portal by cut-off
Other amendments - for temporary/variable workers (VAM) 1 Oct 2 Nov 26 Nov 5 Jan Submitted via AskHR portal by cut-off
Overtime (including one-off payments) 1 Oct 2 Nov 26 Nov 5 Jan Approved within SuccessFactors by cut-off for process in that month
Pension contributions or additional contributions changes 1 Oct 2 Nov 26 Nov 5 Jan Submitted to Pensions by cut-off
Sickness absence 1 Oct 2 Nov 26 Nov 5 Jan Initiated in SuccessFactors by cut-off
Temporary/variable worker (VAM) worked hours – for workers submitting claims via SuccessFactors timesheet 1 Oct 2 Nov 26 Nov 5 Jan Approved within SuccessFactors by cut-off for process in that month
Temporary/variable worker (VAM) worked hours – for departments submitting multiple workers’ claims via a batch worksheet 1 Oct 2 Nov 26 Nov 5 Jan Submitted via AskHR portal by cut-off
Time-off with payroll impact that requires approval – maternity/adoption leave, paternity leave, shared parental leave, unpaid leave 1 Oct 2 Nov 26 Nov 5 Jan Approved within SuccessFactors by cut-off for process in that month

Please download forms directly from the website each time, to ensure you are using the most up-to-date form.