Please find below the monthly HR and Payroll cut-off dates by type of process.

Please be aware that certain processes require approval in SuccessFactors after submission to us. This means that you will need to submit such requests in advance of the cut-off date, allowing enough time to gain the approval(s) you need.

The table below indicates where you will need to allow time for in-system approvals. Please note that overall timescales should not be increased by this change – the time normally taken to gain approval for a request is simply moving to a different stage in the process.

We will only be able to process items in the current payroll month that have been submitted (and where required have been granted all necessary approvals) in SuccessFactors by the relevant cut-off date.

Please download forms directly from the website each time, to ensure you are using the most up-to-date form.

	Cut-off for requests to be paid on...				Should requests be submitted or approved by the cut-off?
	24 June 2024	24 July 2024	23 August 2024	24 September 2024
Changes of personal details - address, bank details, adding of National Insurance Number	05-Jun	04-Jul	05-Aug	05-Sep	Approved within SuccessFactors by cut-off for process in that month
Changes of personal details - requiring line manager confirmation (i.e. changes of legal name or salutation)	05-Jun	04-Jul	05-Aug	05-Sep	Input to SuccessFactors by cut-off
Cost Code Changes	05-Jun	04-Jul	05-Aug	05-Sep	Approved within SuccessFactors by cut-off for process in that month
Leavers - employees, temporary/variable workers (VAM) and visiting/honorary associates	05-Jun	04-Jul	05-Aug	05-Sep	Approved within SuccessFactors by cut-off for process in that month
Mid-employment change – requiring Approval to Appoint/Amend (ATA)	05-Jun	04-Jul	05-Aug	05-Sep	Approved within SuccessFactors by cut-off for process in that month
Mid-employment change - not requiring Approval to Appoint/Amend (ATA)	05-Jun	04-Jul	05-Aug	05-Sep	Submitted via AskHR portal by cut-off
New starters - employees and visiting/honorary associates	05-Jun	04-Jul	05-Aug	05-Sep	Submitted via AskHR portal by cut-off
New starters - temporary/variable workers (VAM)	05-Jun	04-Jul	05-Aug	05-Sep	Submitted via AskHR portal by cut-off
Other amendments - for temporary/variable workers (VAM)	05-Jun	04-Jul	05-Aug	05-Sep	Submitted via AskHR portal by cut-off
Overtime (including one-off payments)	05-Jun	04-Jul	05-Aug	05-Sep	Approved within SuccessFactors by cut-off for process in that month
Pension contributions or additional contributions changes	05-Jun	04-Jul	05-Aug	05-Sep	Submitted to Pensions by cut-off
Sickness absence	05-Jun	04-Jul	05-Aug	05-Sep	Initiated in SuccessFactors by cut-off
Temporary/variable worker (VAM) worked hours – for workers submitting claims via SuccessFactors timesheet	05-Jun	04-Jul	05-Aug	05-Sep	Approved within SuccessFactors by cut-off for process in that month
Temporary/variable worker (VAM) worked hours – for departments submitting multiple workers’ claims via a batch worksheet	05-Jun	04-Jul	05-Aug	05-Sep	Submitted via AskHR portal by cut-off
Time-off with payroll impact that requires approval – maternity/adoption leave, paternity leave, shared parental leave, unpaid leave	05-Jun	04-Jul	05-Aug	05-Sep	Approved within SuccessFactors by cut-off for process in that month