Please find below the monthly HR and Payroll cut-off dates by type of process.

Please be aware that certain processes require approval in SuccessFactors after submission to us. This means that you will need to submit such requests in advance of the cut-off date, allowing enough time to gain the approval(s) you need.

The table below indicates where you will need to allow time for in-system approvals. Please note that overall timescales should not be increased by this change – the time normally taken to gain approval for a request is simply moving to a different stage in the process.

We will only be able to process items in the current payroll month that have been submitted (and where required have been granted all necessary approvals) in SuccessFactors by the relevant cut-off date.

Please download forms directly from the website each time, to ensure you are using the most up-to-date form.

	Cut-off for requests to be paid on...				Should requests be submitted or approved by the cut-off?
	22 November 2024	18 December 2024	24 January 2025	24 February 2025
Changes of personal details - address, bank details, adding of National Insurance Number	04-Nov	28-Nov	06-Jan	04-Feb	Approved within SuccessFactors by cut-off for process in that month
Changes of personal details - requiring line manager confirmation (i.e. changes of legal name or salutation)	04-Nov	28-Nov	06-Jan	04-Feb	Input to SuccessFactors by cut-off
Cost Code Changes	04-Nov	28-Nov	06-Jan	04-Feb	Approved within SuccessFactors by cut-off for process in that month
Leavers - employees, temporary/variable workers (VAM) and visiting/honorary associates	04-Nov	28-Nov	06-Jan	04-Feb	Approved within SuccessFactors by cut-off for process in that month
Mid-employment change – requiring Approval to Appoint/Amend (ATA)	04-Nov	28-Nov	06-Jan	04-Feb	Approved within SuccessFactors by cut-off for process in that month
Mid-employment change - not requiring Approval to Appoint/Amend (ATA)	04-Nov	28-Nov	06-Jan	04-Feb	Submitted via AskHR portal by cut-off
New starters - employees and visiting/honorary associates	04-Nov	28-Nov	06-Jan	04-Feb	Submitted via AskHR portal by cut-off
New starters - temporary/variable workers (VAM)	04-Nov	28-Nov	06-Jan	04-Feb	Submitted via AskHR portal by cut-off
Other amendments - for temporary/variable workers (VAM)	04-Nov	28-Nov	06-Jan	04-Feb	Submitted via AskHR portal by cut-off
Overtime (including one-off payments)	04-Nov	28-Nov	06-Jan	04-Feb	Approved within SuccessFactors by cut-off for process in that month
Pension contributions or additional contributions changes	04-Nov	28-Nov	06-Jan	04-Feb	Submitted to Pensions by cut-off
Sickness absence	04-Nov	28-Nov	06-Jan	04-Feb	Initiated in SuccessFactors by cut-off
Temporary/variable worker (VAM) worked hours – for workers submitting claims via SuccessFactors timesheet	04-Nov	28-Nov	06-Jan	04-Feb	Approved within SuccessFactors by cut-off for process in that month
Temporary/variable worker (VAM) worked hours – for departments submitting multiple workers’ claims via a batch worksheet	04-Nov	28-Nov	06-Jan	04-Feb	Submitted via AskHR portal by cut-off
Time-off with payroll impact that requires approval – maternity/adoption leave, paternity leave, shared parental leave, unpaid leave	04-Nov	28-Nov	06-Jan	04-Feb	Approved within SuccessFactors by cut-off for process in that month