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Organise

Understand why you are creating a record
Name records in a recognisable and consistent way
Include the review or disposal date in a record folder name or mark it on the physical copy

Records that need to be seen by others for business reasons should be moved to a shared University Information system
Ensure only those who are allowed to see the record have access to it
Ensure records are protected from unauthorised change and stored in the right format, system or physical environment
Check the University Records Retention Schedule to see how long you need to keep the record
Contact the University Archives (Modern Records Centre) if you think the record has historical value

Review records regularly and dispose of any that are no longer required – annual reviews are recommended
Check the University’s IG03 Information and Records Management Policy if you need to dispose of confidential or sensitive records