Facility hire booking form

Booking for sports facility hire

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Name of group/club society:

Contact name:

Phone:

Address line 1:

Address line 2:

Town or city:

Postcode:

Email:

Event details

Title of event:

Start date:

End date:

Purpose of event:

Start time:

Finish time:

Please note: times must include preparation and clear out.

Please indicate how many attendees you are expecting to come along to your event:

First aid

You may be required to provide extra first aid provision for your booking. Warwick Sport will inform you if additional provision is required after reviewing your booking. If you are providing your own first aid, please give details of all First Aiders or First Aid Companies involved.

Yes

Please specify the first aiders or first aid companies you will be using

Equipment requirements

If required, please state the number of each item and any set up requirements. Additional costs may apply.

Tables:

Chairs:

Benches:

Stopwatches:

Bibs:

Lanes & blocks: (poolside only)

Other – please specify:

Agreement

Please read the additional terms and conditions (opens in new window) of use before signing.

Yes

Signed:

Date:

Public liability policy held

Yes

No

If yes, this section must be completed.

Name of company:

Policy number:

Limit of indemnity:

Expiry date:

Signature:

Date:

Cancellation and liability

Please see terms and conditions for all cancellation policies and public liability policies. Amendments should be advised in advance and in writing with confirmation acknowledged.

Car parking

Please be aware that car parking charges apply on the University of Warwick campus, and that you are required to pay for parking when you visit any Warwick Sport venue.

Privacy notice

I understand that my booking includes use of the named pitch and there will be access to changing facilities, toilets, or other amenities.

Your data will be held securely by Warwick Sport and only used to contact you with regards to this facility hire. We will contact you using the details provided. View the full details of our privacy policy.

The University of Warwick is the Data Controller of any information you have entered on this form and is committed to protecting the rights of individuals in line with Data Protection Legislation. The University's Data Protection webpages provide further information on your rights and how the University processes personal data. If you wish to submit a data subjects rights request, make a complaint or report a suspected personal data breach, please contact the University’s Data Protection Officer by email at infocompliance@warwick.ac.uk.

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