Request Welcome Helpers

Need some help running your Welcome Week event?

Every year the Student Community Experience Team recruit a friendly team of Welcome Helpers comprising of current students and recent graduates. This team of helpers run our central campus tours, meet and greets, staff our Information Point and support Welcome Week activity around campus.

If your Welcome event requires additional support, you can request the assistance of our Welcome Helpers by filling the form below. The cost of paying these staff comes from the Welcome budget, so there is no charge to your department.

Before making a request, please can we ask that you carefully consider what tasks you require helpers to undertake and decide whether this additional support is essential to your event.

What can Welcome Helpers do?

The following list is not exhaustive, but meant as an example to help you understand the role of Welcome Helpers:

• Set-up and staff a registration desk at your event
• General event support and stewarding
• Wayfinding and directing new students to where they need to be
• Engage with students at your event and encourage them to get involved
• Help run pop-up sports and games
• Meet new students and escort them to off-campus venues (e.g. meet students at the Bus interchange and take them into Leamington)
• Speak to new students about their university experience, incorporating the student voice into your event

What can't they do?

There are some things that unfortunately our helpers cannot help you with, including:

• Acting as an ambassador for your course or department - we're not able to guarantee a helper from any particular department as the role is open to all, so if you require students who have familiarity with your department, please arrange this yourself
• Portering - whilst our helpers will always do their best to assist, they should not be responsible for moving items around campus. Please raise a Porter request with Estates
• AV Set up - please raise this with AV Services 
• Catering - this should be arranged with Food and Drink
• Please note that student societies and sports clubs are not typically able to request welcome helpers at their events.

When do I need to request by, and when will I hear back?

The form to request Welcome Helpers is open now and available until Friday 7 August.