Aptem Apprentice
The University of Warwick is committed to continually enhancing the apprenticeship experience for our employers and apprentices. As part of this commitment, we are pleased to announce that we will be transitioning from OneFile to Aptem as our new apprenticeship management platform.
Why We're Making the Change
Aptem is a leading platform in apprenticeship management, offering a more integrated and user-friendly experience. This transition will bring several benefits to our valued apprenticeship employers:
- Enhanced Employer Dashboard: With Aptem, you’ll have real-time access to your apprentices' progress, making it easier to monitor their development and provide the support they need to succeed.
- Improved Compliance & Reporting: Aptem’s advanced reporting tools ensure that all regulatory requirements are met efficiently, reducing the administrative load on your team.
- Seamless Communication: The platform’s robust communication features will facilitate smoother interactions between employers, apprentices, and our academic staff.
- Advanced E-Portfolio: Aptem offers a more dynamic and accessible e-portfolio, enabling apprentices to better showcase their work and achievements.
What to Expect
We are committed to ensuring a smooth transition to Aptem:
- Data Migration: As appropriate for Degree Apprenticeship cohorts, all current data in OneFile will be securely transferred to Aptem, ensuring continuity in apprenticeship management.
- Training & Support: We will provide comprehensive training sessions and resources to help you and your team navigate the new platform with ease.
- Dedicated Transition Team: Our team will be available to support you throughout the transition process, answering any questions and ensuring a seamless changeover.
- Timeline: If you are an existing employer then don't worry if you haven't been invited to Aptem yet, as we are staggering the roll out functionality. We'll be in touch to give you more information in due course.
How This Benefits You
The move to Aptem is designed to simplify your role as an apprenticeship employer. With improved tools for tracking progress, ensuring compliance, and facilitating communication, Aptem will empower you to make more informed decisions and contribute to the success of your apprenticeship program.
We are excited about the improvements Aptem will bring and are confident that you will find it a valuable upgrade to our apprenticeship management. For any questions or further details, please feel free to contact us your University of Warwick departmental contact.
Thank you for your continued partnership with the University of Warwick.
Updates
Configuration of Aptem
Over the past month there has been significant work progressing in the configuration of Aptem, with functionality being rolled out to the live environment.
We have managed over 400 nominations from employers for apprenticeships commencing in September/October 24/25. The majority of whom have activated their Aptem accounts, completed their eligibility questionnaire via Aptem, and those are now being checked by UoW staff.
Once the applicants eligibility have been approved, the applicant is asked to complete their About You section which is an electronic version of an application form.
Employers Linked to Learners
Employers have now been added to Aptem and line managers/mentors are being linked to the applicants, so that the initial Skills Scan/Professional Discussions can take place and be recorded in Aptem.
Learners who are doing Degree apprenticeships In conjunction with academic departments, the Project team have been inviting employer contacts to access Aptem in order to sign Skills Scans. Employer contact records have been created and activation emails sent, we have also linked the respective contact to the relevant learner.
Training in Use of Aptem
As mentioned earlier we will be providers tailored training resources to employers, but in the meantime, the Aptem Help Centre Link opens in a new windowcan provide some useful introductory videos.