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Lost or Damaged Passports

Please click on the relevant section below to expand the guidance.
  • You will need to contact your country's embassy to obtain a new passport.

    You do not need to report a lost passport to the police in the UK or the Home Office as they will be unable to give you a crime reference number or log details.

    You will need to update the relevant bodies when you receive your new passport:


    The University of Warwick:

    Please click on the following link to upload evidence to the Compliance Team to advise them of the lost or damaged passport and attach your proof of application for your new passport:

    Upload form for evidence of new passport

    You must keep the Compliance Team up to date on the progress of your application.

    Once you have received your new passport, you must provide a copy of it by uploading it to the form above so the Team can ensure you record is up to date.


    The UKVI:

    Contact the UKVI, using the MCC form, to notify them that you have obtained a new passport.


    UK Police force:

    If your visa has 'police registration' as a condition, and you receive a new passport following the initial police registration, you will need to update your police registration certificate to reflect this change.


    If you have lost your BRP card as well, please visit our 'Lost BRP' webpage.

  • You will need to contact your country's embassy or home country passport authority to obtain a new passport.

    In most cases, your embassy should be able to issue you a temporary travel document quickly to allow you to return to the UK. However, some embassies may require that you return to your home country to apply for a new travel document.

    You will need to update the relevant bodies when you receive your new passport:


    The University of Warwick:

    Please click on the following link to provide evidence to the Compliance Team of the lost or damaged passport and attach your proof of application for your new passport:

    Upload form for new passport

    You must keep the Compliance Team up to date on the progress of your application.

    Once you have received your new passport, you must upload a copy of it using the online form above.


    The UKVI:

    Contact the UKVI, using the MCC form, to notify them that you have obtained a new passport.


    UK Police force:

    If your visa has 'police registration' as a condition, and you receive a new passport following the initial police registration, you will need to update your police registration certificate to reflect this change.


    If you have lost your BRP card as well, please visit our 'Lost BRP' webpage.

  • If you still have your old passport:

    If you have replaced your passport due to expiry or damage, and, your original visa vignette has not been damaged, you can use your old passport and new passport together to re-enter the UK.

    We highly recommend that you transfer your visa from your old passport to your new passport as soon as possible once you arrive back in the UK, especially if you intend to work in the UK, as you will find it difficult to pass the 'right to work' check if your current visa is in an expired passport.

    If you do not have your old passport and you are inside the UK:

    If your current visa was a vignette in your lost or stolen passport, or if it was damaged, you will need to make a Transfer of Conditions (TOC) application.

    UKVI: GOV webpage

    https://www.gov.uk/transfer-visa

    This will then transfer your visa to a BRP card.

    If you do not have your old passport and you are outside of the UK:

    You will need to make a 'vignette transfer' application.

    If your visa has a validity period of 6 months or less remaining, you will receive a new vignette in your new passport.

    If your visa has a validity period of more than 6 months remaining, you will be granted a 30-day single entry Vignette to enable you to enter the UK, and a letter confirming when and where you can then collect your BRP card.

    To make a vignette transfer application, please click on the following link and follow the online instructions:

    UKVI: Visa4UK

    https://www.visa4uk.fco.gov.uk/home/welcome

    Once you receive your passport with your new vignette, you can travel back to the UK.

    You will need to update the relevant bodies of your new immigration documents (passport, visa, BRP) on your return to the UK.

    The University of Warwick:

    You must provide the Compliance team with a copy of your new passport. Please do so using the online upload form below:

    Upload a copy of your new passport

    The UKVI:

    Contact the UKVI, using the MCC form, to notify them that you have obtained a new passport.

    UK Police force:

    If your visa has 'police registration' as a condition, and you receive a new passport following the initial police registration, you will need to update your police registration certificate to reflect this change.