Find out more regarding:
- whether you can make your Tier 4 application in the UK
- how to make a Tier 4 application in the UK
- how the University can help (including if you are registered on the Pre-sessional English course)
- how much money to prepare
- a list of documents required
- the most frequently asked questions.
- the application fee
- providing translations of documents not in English
The UKVI informed Tier 4 sponsors on 11 September 2019 that additional appointment capacities will be added to a few locations between 30 September to 30 October 2019. Please find more information on the UKVCAS Quick Guide for Students, the fees and event codes for booking, and a FAQ.
There are now 4 conditions that you must meet in order to make a Tier 4 application from within the UK (see Tier 4 Policy Guidance for more details).
- Your current visa type must permit a switch to Tier 4 - if you currently hold a valid Tier 4 (General), Tier 4 (Child) or Tier 2 visa then you can switch into Tier 4 from inside the UK; if you currently hold a PBS Dependant visa, a Tier 1 visa or a Tier 5 visa, then you cannot apply in the UK
- Your new course must start within 28 days of the expiry date of your current visa - for example, if your current visa expires on 1 September and your new course starts on 1 October, you cannot make a Tier 4 application in the UK because the gap is more than 28 days. If your current Tier 4 visa expires after the new course start date, then you are eligible to apply for the TIER 4 visa in the UK.
- If you currently hold a Tier 4 (General) student visa, you must meet the Academic Progression requirement. Immigration rules taking effect on 6 April 2016 mean that there will be more situations where a student will be required to apply from overseas, for example, if you have not successfully completed your current course and achieved the award for which your current Tier 4 (General) visa is granted). Tier 4 (Child) student visa holders are exempted from this requirement.
- If you currently hold a Tier 4 (General) student visa, the type of institution which sponsors your current Tier 4 visa (if it is a HEI/HEP with track record*, overseas HEI, an embedded college offering pathway courses, or an independent school), it will be fine to apply from within the UK. If your previous Tier 4 sponsor is a Further Education College, or any other type of institution not listed, then the new visa application must be made from outside of the UK). It is possible to confirm the type of institution from the Tier 4 Sponsor Register. Tier 4 (Child) student visa holders are exempted from this requirement.
* The Immigration rules changed on 1 August 2019 regarding the references to HEIs and introduced the term HEP. If you are unsure after checking the Tier 4 Sponsor Register as to whether your previous institution is considered HEI or HEP, please do get in touch with us.
If you do not meet all the four requirements above, then you will need to apply from outside of the UK.
How to apply for a Tier 4 visa from the UK (leave to remain)?
Where is the application form: The application form can be found on the goverments tier 4 general visa section / extend your visa section. (on the linked page, scroll down to apply and then click "Apply online")
Help with completing the form: refer to the 'Guidance for students completing the online Tier 4 Application form'
When can I apply online: once you have received your CAS and gathered all the required documents, you can apply within 3 months before your new course is due to start AND before the expiry date of your existing visa; for example, if the course start date in your CAS is 30 September 2019, you can apply after 1 July 2019. Warwick becomes responsible for you as soon as your new application is approved. If you are a continuing student, you will need to book an appointment with one of our International Student Advisers before a CAS will be assigned.
Note: the 'Service Point' above refers to UKVCAS centres (UK Visa & Citizenship Application Services) - the nearest to Coventry and University of Warwick is the "Core Centre is in Birmingham" .
- Standard Service (decision expected within 8 weeks after the appointment, cost £494.20 inclusive of biometric enrolment fees);
- Priority Service (decision expected within 5 working days after the appointment, cost £994.20 inclusive of biometric enrolment fees).
- Super priority service (decision expected the next working day after the appointment, cost £1294.20 inclusive of biometric enrolment fees).
You should consider which option to choose carefully when you make your application as you will not normally be able to complete course registration (online enrolment) until you have received your new visa (with exception- please refer to Enrolment FAQ for more information).
In all cases, you are expected to receive your new BRP card within 7 working days after the date of decision (the UKVI will email the decision to you). Once you made your visa application online, you should not travel outside of the UK until you receive your new BRP card as doing so will invalidate your visa application, and you may not be able to return to the UK with your current visa.
Is there any help when I apply from the UK (Leave to Remain)?
If you are an unconditional offer-holder and have received your CAS, or, if you are a continuing student who is eligible to make a Tier 4 application in the UK, it is possible to obtain assistance from the Immigration Service. We offer a face-to-face service for immigration advice, document check and/or submission via the 'Application Checking Service' (with limited service in the months of August and September), where you can make an appointment to meet a trained immigration adviser in the International Student Office who will check and/or help you submit your Tier 4 applications to the UKVI (Home Office UK Visas & Immigration).
To make use of this service we advise you to complete a 'document checklist', as well as majority of the Tier 4 online application form (without submitting), and bring your passport, visa and other supporting documents before making an appointment to see an Adviser. Please also note that for eligible low risk nationals, or, if you are eligible under the Tier 4 Pilot Scheme, you will be required to bring financial evidence and academic qualification (if stated on your CAS) to your appointment as well to avoid the risk of a visa refusal in case you are asked to provide these documents at a later date.
If you are registered on the 10-week or 6-week Pre-sessional English language course and require a visa extension in the UK, you will receive bespoke information from the Immigration Service team before the start of the Pre-sessional course, and you will be allocated a 'visa tutor' when you arrive in the UK to help you manage the process.
If you do not live locally or if we are unable to offer assistance under this scheme during the period of limited service, you will need to make your Tier 4 visa application independently. Make sure that you read the guidance on this website carefully before making your application. If you encounter genuine difficulties, do contact the Immigration Service and an adviser will try to help you over email.
If you submitted your Tier 4 visa application independently but used our correspondence address as detailed on the 'Application Guide' (perhaps because you are moving house over the summer), please complete our 'Independant Application Notification Form' so that we can contact you when we receive correspondence or your new visa from the UKVI.
How much money do I need when preparing financial evidence?
Your offer email will state how much are the course fees (for continuing students, refer to Student Finance Tuition Fee Table - you will need to evidence the outstanding course fees for the current academic year, or, the full course fees for the next academic year if you requested your CAS after the end of Term 1 and you will continue studying in the next academic year).
The same information will be in your CAS when you receive it. Please note that the UKVI calculates maintenance requirement based on the course duration (or the remaining course duration if you are continuing on a course), rounding up for part month. For example, if your CAS states that your course starts on 30 May and ends on 1 October, you should prepare 5 months of maintenance because the course duration is 4 months and 2 days.
If your course duration is 9 months or more (continuing students should refer to the remaining course duration), you will need to evidence £1,015x9 months = £9,135 of living costs in addition to course fees due (as specified on your CAS).
Course fees (full or partial) and some accommodation deposits/fees already paid to the University can be deducted from the amount you need to evidence as long as your CAS has been updated with this information. So, the total amount you need to prepare can be worked out using this formula:
Course fees due in your CAS – any fees/deposits already paid to the University in your CAS – any accommodation fees already paid to the university (up to £1265) in your CAS + living cost (£1015x number of calendar months of studies, up to £9135)
Remember: funds must have been held for a consecutive 28 day period ending no more than 31 days before the date of your application.
Click 'how to evidence money required' for more information about what is considered as acceptable financial evidence, and find useful samples/templates.
What do I need to prepare/upload with my application?
- Completed Tier 4 (General) Student online application form: https://www.gov.uk/tier-4-general-visa/extend-your-visa (click 'Apply online'). Please refer to our Application Form Guidance which gives useful information on how to answer the questions on the visa application form.
- Appropriate visa application fees that you will pay online by credit or debit card the amount varies depending on the type of application you choose
- Appropriate fees that you will pay online by credit or debit card for the Immigration Health Surcharge (£300 per applicant, per 12 months of study, to be paid online when submitting the visa application. Part years of 6 months or less will be charged at half price)
- CAS (to be obtained from either Admissions or Immigration Service)- copy and paste the CAS number to the visa application form
- Passport(s) - current passport and any previous passport which contains your current Tier 4 visa - scanned copy needs to be uploaded and original brought with you when you attend the appointment at a UKVCAS centre.
- Biometric Residence Permit (BRP) - if you have been issued one - scanned copy needs to be uploaded and original brought with you when you attend the appointment at a UKVCAS centre.
- Police Registration Certificate (if your visa/BRP/Home Office letter has 'pol(ice) registration' on it- make sure it is updated with your current address/marital status) - if you are not sure if you are required to register, then please double check on the link below, as failure to register with the police when you are required to do so may result in a caution or financial penalty. for more information please visit our Police registration section. Scanned copy needs to be uploaded and we advise that you bring the document with you when you attend the appointment at a UKVCAS centre.
- Financial Evidence: confirming you have the required funds for course fees and maintenance. You need to prepare this even if you are not required to submit it (low risk national or those with a CAS assigned under the 'Tier 4 Pilot Scheme' are not required to submit this). This can be your Personal Account (must be cash funds in the bank, including savings accounts and current accounts), or the Personal Account of your Parents or Legal Guardians**; OR, a loan letter (the loan must be provided by your national government, state or regional government, or by a government sponsored student loan company or be part of an academic or educational loans scheme); OR official financial or government sponsorship *** available to you. Please refer to the how to evidence money required for more information. See some frequently asked questions about how to evidence money required).
Scanned copy needs to be uploaded and we advise that you bring the document with you when you attend the appointment at a UKVCAS centre.
** If you are using a parent or legal guardian's bank statement as evidence of your finances, you will need to provide documentary evidence of their relationship to you (usually a Birth Certificate or a legal document confirmation guardianship) and that they agree for you to use the funds for your studies (usually a Letter of Consent). Moreover, the definition is 'Legal Guardian' may be different in different countries but for your Tier 4 visa application, a 'legal guardian' is someone who has either legally adopted you (in which case you must present an 'Adoption Certificate') or someone who has been given legal custody of you by the Court (in which case you must present a court document/order as confirmation of this).
*** Please note that in most cases, sponsorship by family or relatives are not considered as 'official financial sponsorship'. If the official sponsor is an international company, the best way to evidence this is to provide print-outs from a website, or a letter including a web-link, which shows contact details for offices in more than one country.
- Evidence of Financial Sponsor's consent to complete studies (if you have been financially fully sponsored over the last 12 months to study a course in the UK): this must confirm that your sponsor has no objection to you continuing your studies in the UK. If you previously received scholarship from the University of Warwick, the sponsor's consent is not required. Scanned copy needs to be uploaded and we advise that you bring the document with you when you attend the appointment at a UKVCAS centre.
- Your academic qualification (if specified in the 'Evidence used to obtain offer' section of your CAS): Low risk nationals and those with a CAS assigned under the 'Tier 4 Pilot Scheme' are not required to submit this. Continuing students are not usually required to submit this either.
If you will use a degree certificate as evidence, it must contain 1) your name; 2) the title of the award; 3) the date of the award; and 4) the name of the awarding institution. If you will your academic transcript as evidence, it must contain 1) your name; 2) name of the academic institution; 3) the course title; and 4) the confirmation of the award. If you have an IB (online award) or have taken A level in the current academic year (where official certificates are not released until November), it is acceptable to submit the online print-out as long as it is certified by the issuing school/body, or, accompanied by a letter from your school confirming the same results. If the qualification specified in your CAS is NOT the qualification for which your current visa is granted, you must submit written confirmation that you have successfully completed your current course as evidence of 'academic progression'.
You may submit original, or photocopies of documents in support of your visa application but they must meet the format requirement as detailed above.
- Certificate of English language qualification (If specified in the 'Evidence used to obtain offer' section of your CAS): Low risk nationals and those with a CAS assigned under the 'Tier 4 Pilot Scheme', and continuing students are not required to submit this.
Do not submit an English language certificate if you will be studying a degree level course AND your CAS states that the University has made its own assessment of your English language ability. If you will be studying a sub-degree level course (e.g., Pre-sessional English, Diploma course or International Foundation programme), ensure that you scan and upload the same 'IELTS for UKVI' certificate as stated in your CAS, which should be valid at the time you submit your visa application (see English language Test and Certificate)
- ATAS certificate (if stated on your CAS): this is required for certain science and technology courses at Undergraduate Master's or Postgraduate level as specified in your CAS. Scanned copy needs to be uploaded.
Additional documents which may be required:
- If you use an overseas account containing a foreign currency, you will also need to convert the closing balance in pounds sterling on the 'date of application', which is the date you made payment of the Tier 4 visa application fees. You should obtain currency conversion by going on the OANDA.com website (this is the Home Office approved currency conversion website) and upload a scanned copy from the website with your visa application if you are required to submit financial evidence with your visa application.
- For students with dependants: if your spouse is applying as your dependant at the same time or separately, you will need to submit your Marriage certificate (unless the relationship is already established in a previous dependent visa application) and evidence that your relationship is subsisting; If you have children applying as your dependant(s) at the same time or separately, you will also need to submit their Birth Certificate. Scanned copy needs to be uploaded.
If you are 16 or 17 years old when making your visa application, you will also need to upload a scanned copy of your parents' consent letter .The letter must confirm:
1) their relationship with you (i.e., they are your legal parents or legal guardians);
2) that your parent(s) or legal guardian(s) have given their consent to your application; and
3) that your parent(s) or legal guardian(s) have given their consent to you living independently in the UK; and
4) that your parent(s) of legal guardian(s) have given their consent to your independent travel to the UK (if applying from overseas).
If you have only one parent or legal guardian, or only one who has legal custody or whole responsibility, this must be confirmed in the letter as well. If this statement is not provided, the letter must be signed by both parents and legal guardians.
You must also provide evidence of your relationship with your parent(s) or legal guardian. Acceptable evidence includes one of the following documents:
a) your birth certificate showing the names of your parent (s),
b) your certificate of adoption showing the name(s) of your parent(s) or legal guardian,
c) a court document naming your legal guardian.
- If any of your documents are not in English you must upload a scanned copy of a fully certified English translation by a professional translator/translation company. This translation must include: 1) details of the translator/translation company’s credentials; 2) a statement confirming that it is an accurate translation of the document; 3) the translator/translation company’s contact details; 4) dated and include the signature of the translator or an authorised official of the translation company.
The University is unable to assist in the translation of documents but there are a couple of local translation companies that may be able to assist you. Their details are below:
|Comtec Translations (Head Office)
93-95 Bedford Street ( Second Floor)
Tel: 01926 335681
Please note that we are not recommending these companies but are simply providing contact details. You are advised to check the charge for any translations when you make initial contact with any company.
Alternatively, some embassies may offer a translation service for official documents in their language and there are also qualified individuals and other private companies specialising in translation services. You should, however, ensure that any translations meet all four of the Home Office translation requirements as detailed above.
Frequently Asked Questions
Do I need to submit original documents?
You will need to bring the original passport and BRP/Visa to your visa appointment, however, for the rest of the documents, they no longer need to be original hard copies; you can upload scans of these as part of your visa application. We also advise that you store a scanned copy of these documents in a USB stick and bring with you when you attend the appointment in case there is any technical error with the document uploaded.
What happens if I wish to submit my application independently by myself?
Once your application is deemed valid by the Home Office (you have paid the visa application fees and Immigration Health Surcharge successfully, there are no missing documents and your application form is completed correctly), and you have attended your appointment and provided biometric data, your application will be forwarded to a caseworker who will make a decision about whether to grant you a visa and for how long. Depending on the type of service you choose this may take 8 weeks (standard) or 10 working days (priority) or next day (super priority).
Your new BRP will then be sent to the correspondence address stated on your application form and this will be within 7 working days after the UKVI has sent you the decision via email. The BRP will be sent by 'signed for' service so you should ensure that someone is at your home address to sign for the delivery. Once you have the new BRP, you will need to return your old BRP to the UKVI by cutting it in half and post it to them (you can find detailed instructions on the decision email).
Remember, if you submitted your Tier 4 visa application independently but used our correspondence address as detailed on the 'Application Guide', let us know so that we can contact you when we receive correspondence or your BRP card from the UKVI.
What do I need to check when I receive my visa?
You should check for errors when you receive your visa to ensure that it has been issued correctly, for example, your personal details, the length of your visa and conditions of your visa (police registration, working permission etc..). If there is any error, please visit our Reception and we will advise you accordingly.