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Change of study location

Section 1: Purpose and Contents of this page:

Section 2: What is a Change of Study Location?

If your primary site of study is the University of Warwick then you will be expected to be based here for the duration of your course.

There are, however, some circumstances when you may be permitted to be based at another location, either inside the UK or overseas, while continuing to engage with your course of study. These include, but are not limited to:

  • Study undertaken at an overseas institution as part of an in integrated Year Abroad
  • A work placement or year in industry undertaken as part of a four year Undergraduate degree
  • Data collection undertaken overseas as part of an ongoing PhD
  • Remote submission of dissertation following academic extension

Section 3: Is a COSL reported to the Home Office?

The University is obliged to inform Home Office UKVI of any change in your circumstances if you hold a Student Visa sponsored by us and have completed all the visa checks at the start of your course (i.e., you are fully enrolled).

During your studies, if your primary site of study changes for a period of three months or longer, then we must notify the Home Office of your new study location.

A copy of this report will be sent to the email address(es) we have for you on record. Always ensure that your contact details are up to date so that you do not miss important notifications of reports sent to the Home Office concerning your study status.

If your primary site of study will change for up to, or fewer than three months, this will not be reported to the Home Office. However, if a Change of Study Location originally fewer than three months duration is extended to be more than three months in total, this will be reported to the Home Office retrospectively.

Section 4: Will a COSL affect my Student Visa?

During a Change of Study Location you are expected to remain engaged with your studies and to continue to progress academically. You must also satisfy any engagement monitoring requirements, such as meetings (possibly virtual) or the submission of work.

If you are undertaking a period of Study Abroad then this will usually be managed by your host institution.

If your Change of Study Location is to undertake a work placement then your employer/work placement provider will monitor your attendance and report back to the University.

A Change in Study Location alone will not normally affect your UK immigration permission but if you do not engage as expected, your academic progress is not satisfactory or you fail to return from a Change of a Study Location as expected, then your department may recommend that you be withdrawn from the course and that would impact your Student Visa.

You should also be aware that while a Change of Study location will not affect your Student Visa, your eligibility for the post-study Graduate Work Route visa could be compromised if you spend too much time outside the UK; for more information, please click here.

Section 5: What if I am doing a placement or a Year Abroad?

If you are changing your study location because you are starting a work placement which is an integral and assessed part of your course, your Academic Department will inform Student Records and a report will be made to the UKVI.

You will be notified by email within 24 hours of this report being made.

Your engagement will continue to be monitored by your work placement provider throughout this period.

If you are changing your study location because you are undertaking a study placement (e.g. as part of a year abroad) either the Student Mobility Team will make the report to the UKVI of the placement (if they are the ones organising your placement); or, if the placement is not organised by the Student Mobility Team, your academic department should inform Student Records who will make the report to the UKVI.

You will be notified by email within 24 hours of this report being made.

Your engagement will continue to be monitored throughout this period.

If you are unable to attend your work placement or study placement for any reason, please contact your department immediately to seek advice about your options.

Section 6: How can I request a COSL?

The Change of Study Location process is managed by your Department and Student Records. The Immigration Service are not involved in the process at all.

To request a Change of Study Location, you must:

  • Discuss your request with your Department

They will advise you if they agree to support your Change of Study Location and explain what your next steps will be.

  • Understand the implication of change of study location on your future plans, for example, your eligibility for Graduate Route visa - for more information on this, click here

Section 7: What happens after my COSL is approved?

If a Change of Study Location is agreed:

If the COSL will be for fewer than 3 months
  • Please click on the following link and submit the 'change in circumstances' form to advise the Home Office of the change in your contact details.
  • You must keep your Department updated of your circumstances whilst on a Change of Study Location.
  • You should keep in regular contact with your department, so they can monitor your Academic Progression.
  • You must comply with your visa conditions.
  • You must follow any instruction(s) given to you by your Department, Student Records or Student Immigration team.
If the COSL is for up to three months or longer (up to a maximum of 12-months for PGR students):
  • Your Department will notify Student Records to report your new study location to the UKVI.
  • Your Department will also need to make another report, confirming when you have returned to the University.
  • You must keep your Department updated of your circumstances whilst on a Change of Study Location.
  • You should keep in regular contact with your department, so they can monitor your Academic Progression.
  • You must comply with your visa conditions.
  • You must follow any instruction(s) given to you by your Department, Student Records or Student Immigration team.
  • Please note that there is a maximum time limit of 12-months for a Change of Study Location for PGR student who would ordinarily be based at the University (for example you are not on a joint partnership programme which requires you to study for a period of time at a partner institution)

Section 8: Who can I contact for more information?

If your query relates to the academic impact of a Change of Study Location, or, the actual process of a Change of Study Location:

  • Contact your Department in the first instance.
  • See the guidance from Student Records:

University of Warwick | Student Records | Change in Study Location

If your query relates to the immigration impact of a Change of Study Location which is not covered by this webpage:

  • Click on the following link and submit the online form:

University of Warwick | SO: Immigration & Compliance | Contact form

Section 9: If you have further queries and useful links:

If, after reading the guidance above, and you are still unsure of what you should do next, please contact Student Immigration to discuss your situation via the following methods:




    Please click on the following links for more information


    University of Warwick:


    UK Government:


    Other contacts:

    Page Change Log:

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