Form to Provide Existing DBS Check Details

If you have an existing DBS certificate, please use the form below which will be reviewed by Disclosures@warwick.ac.uk. To accept a previous DBS check on the Update Service, the following must apply:

The DBS is registered on the Update Service (this is a paid for service offered by the DBS)
It is an Enhanced DBS (we cannot accept Basic or Standard checks)
It is not a volunteer check
The position, workforce and Barred List checks must match exactly the position you are joining*

If the above do not apply, you will be required to apply for a new DBS certificate through the link sent to you from noreply@knowyourpeople.co.uk. Please note, accepting a previous registered check is at our discretion and will be determined by the Disclosures team.

* PGCE applicants require an Enhanced DBS, Child Workforce, Children's Barred list (we CANNOT accept Child and Adult Workforce, Children and Adult Barred List check DBS for this programme as we are not legally entitled to check at this level for the PGCE programme).

* MB ChB, Clinical Applications of Psychology and Counselling and the Psychotherapeutic Relationship applicants require an Enhanced DBS, Child and Adult Workforce, Children and Adults Barred List.

Warwick ID

Forename and Middle Name(s) (as they appear on your ID document)

Surname (as it appears on your ID document)

Do you have any other names by which you have been known? For example, a maiden name or name you have changed through deed poll.

Email address

Confirm email address

Course of study

Other course of study

Yes

Unsure

Please upload a scan of your ID document (including name change document(s) if applicable) and page 1 and page 2 of the DBS certificate that you have registered on the Update Service. Please note we cannot accept .heic files.

Attach file

No files are currently attached.

DBS Certificate/Disclosure Number

Please note that your DBS Certificate/Disclosure Number is given in the top right hand corner of your DBS certificate.

DBS Certificate Date of Issue

Please note that the DBS certificate issue date is given in the top right of page 1 of your DBS certificate, next to "Date of Issue".

Which workforce is mentioned on your DBS check?

This is listed under “position applied for” in the top right of your certificate.

Which Barred List check(s) have been undertaken as part of your DBS?

Yes

Note we can only check a DBS on the Update Service if the workforce, Barred Lists and level of check matches.

The next section is to determine if we need to add an overseas police check condition. Please note, if you have spent 6 months or more within the last 5 years overseas, you will be required as part of the DBS process to obtain an overseas police check from each country. If you are unsure on how to obtain this, please contact Disclosures@warwick.ac.uk who will help.

Have you lived overseas (outside of the UK) for a continuous period of 6 months or more in the last 5 years?

If you have answered "yes" to the above question and that you have lived overseas for 6 months or more in the last 5 years, please enter below the country/countries in which you have resided, and the time you spent there. If you have answered "no", please submit the form at the bottom of this page and wait for a response within 5 working days from the Disclosures Team.

Country

Please enter the date range(s) where you were in the country specified above.

Country

Please enter the date range(s) where you were in the country specified above.

Country

Please enter the date range(s) where you were in the country specified above.

If you have lived overseas in more than 3 countries outside of the UK for 6 months or more in the last 5 years, please contact Disclosures@warwick.ac.uk with your full 5-year address history.

Once we have received your response to the above form, if your certificate meets our requirements, then the Disclosures team will be in touch by email to provide details of where you can post it to at the university so we can assess the certificate. Please note your certificate will be retained by the university for collection upon enrolment.

Privacy notice

The data on this form will be used to assess (with your permission) whether your previous DBS check meets the DBS requirements for your chosen programme of study at Warwick. We will store the fact that you have provided the information and your contact details so that we can update you by email. Please see our Enquiry and Applicant Privacy Notice for further information.

The University of Warwick is the Data Controller of any information you have entered on this form and is committed to protecting the rights of individuals in line with Data Protection Legislation. The University's Data Protection webpages provide further information on your rights and how the University processes personal data. If you wish to submit a data subjects rights request, make a complaint or report a suspected personal data breach, please contact the University’s Data Protection Officer by email at infocompliance@warwick.ac.uk.

Postgraduate Postgraduate Admissions

Form to Provide Existing DBS Check Details

Connect with us

Talk to us

Find us