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WSS: Student Pre-Arrival Information

Student Contact Details

It is important we have direct contact details for students on our programme, so that we can communicate with them effectively throughout the programme. Please provide contact details below. 

Emergency Contact Details

Please provide the details for someone who we can contact in the case of an emergency.

Medical, Access and Dietary Requirements

It is important that we know of any medical information, including any disabilities, medical conditions or allergies so that we are aware of these, and if necessary can make provisions during your stay.

If you have no additional needs or medical information to share, please indicate "not applicable". 

ID Card Photo Upload

Please provide a recent headshot photograph of yourself in .jpeg, .png or .gif format. The photo should be of good quality, and not blurred and against a white or very light background and be at least 240px high x 240px wide. You should be looking straight ahead and your face and eyes must be clearly visible, if you wear glasses ensure there's no reflection and the frames don't obstruct your eyes. Please do not wear caps, hats and dark glasses in the photograph. Religious headwear is allowed but it must not cover your face.

The picture can be taken on a smart phone, and does not need to be a professional photograph.

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Programme Arrival Details 

Please provide information below about the date and time you are due to arrive on campus.


Privacy notice

The information collected via this form will be used to facilitate the planning and delivery of the Warwick Summer School. The information provided will be recorded and associated with the student's name and record, and the data will not be used for any purpose other than stated. 

We will keep the data for no more than 3 months after the end of the Summer School programme.

The University of Warwick is the Data Controller of any information you have entered on this form and is committed to protecting the rights of individuals in line with Data Protection Legislation. The University's Data Protection webpages provide further information on your rights and how the University processes personal data. Please submit any data subject rights requests to or address any complaints or suspected breaches to the University's Data Protection Officer at

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